Director of Sponsored Programs
POSITION TITLE: Director of Sponsored Programs
The Director reports to the Vice President for Institutional Advancement and Development.
- A Master’s Degree required; Doctorate preferred.
- At least 5 years of experience in post-secondary education or public or private company requiring grant writing skills
- Experience in pre- and post-award activity; familiarity with issues of research compliance; knowledge of federal agency practices, regulations and policies; and evidence of leadership success in comparable situations.
- Ability to work effectively, collaboratively, and diplomatically with faculty and offices of senior level administration (i.e., grants accounting, procurement, and other university administrators).
- Must have excellent interpersonal and organizational skills, along with the willingness to reach out to various publics.
- Understanding of federal regulations and agency guidelines for grants management and sponsored research, including NSF, US DOE, NIH, NEA, and NEH and knowledge of A-133, A-110, and A-21.
- Ability to work with program officers at state and federal agencies and act as liaison between faculty and funding agencies.
- Evidence of ability to manage budgets effectively.
- Capability of producing creative and innovative solutions and approaches to common problems.
- Highly developed written and verbal skills required.
- Must know how to write grants.
The Director of Sponsored Programs is responsible for the overall implementation of the policies and procedures of the program and for ensuring conformance with all applicable Federal and College regulations. The Director ensures that the President's vision and priorities are reflected in all activities approved for funding and serves as the President's official agent on all sponsored programs matters. The Director is also responsible for the overall direction and effective management of the College's Sponsored Programs, including pre- and post-sponsored award activity, which includes: daily administration of the Sponsored Program, oversight of each Sponsored Program activity, development of effective administrative compliance procedures, ensuring proper resource allocation, identification of funding sources, funding acquisition, regulatory compliance, recordkeeping, and maintaining systems for all grants and awards.
The nature and diversity of the job require special abilities, dedication, and commitment. The position is accountable for ensuring internal/external customer satisfaction through effective personal management of subordinate personnel, interpersonal relationships, projects, materials, budgetary costs, and continuous quality improvement.
In support of the College's established strategic goals, priorities, and objectives, the Director ensures quality-efficient services and compliance monitoring from the Office of Sponsored Programs.
- Develops and recommends plans, programs, and policies to increase grants and contracts that support the College's strategic objectives:
- Oversees the preparation of sponsored program plans of operation,
- Evaluates the College's possibilities in relation to specific RFP's and grant announcements.
- Identifies funding for professional development for staff and faculty.
- Reviews individual grant proposals with faculty and staff to ensure compliance with funding agency policies, compatibility with the College's strategic priorities, and other funding implications.
- Creates and fosters an environment of support for the College research community.
- Trains, guides, and assists faculty, staff, and administrators in best practices for submission of grant proposals and in accomplishment of post- award program goals that support the College's strategic objectives.
- Provides technical assistance to Principal Investigators to ensure that they are meeting objectives during the designated time period.
- Ensures that all sponsored programs are evaluated at least once each year to ensure compliance with agency regulations and requirements.
- Develops and maintains a resource library of funding sources.
- Develops and maintains a database of areas in need of funding or research interests in order that funding opportunities can be forwarded, as appropriate.
- Disseminates timely electronic information about external funding opportunities to College personnel.
- Initiates, plans, and provides training lectures and workshops for faculty and administrators on the College's specific procedures for application to external funding agencies/organizations.
- Develops effective manuals and training materials to assist faculty and administrators in the preparation of grants and contract proposals, budgets, and post- award administration.
- Assists faculty and administrators to appropriately interpret and accomplish post-award program objectives and preparation of reports and no cost extensions.
- Conducts meetings with sponsored program Principal Investigators.
- Provides effective direction, oversight, and monitoring of all externally funded programs to facilitate and ensure institutional compliance with regulations and College protocols.
- Develops and implements appropriate policies and procedures to coincide with applicable pre- and post-award sponsored program compliance requirements.
- Facilitates the institutionalization of sponsored program initiatives and new practices.
- Coordinates sponsored program activities in a manner that will facilitate maximum effectiveness and utilization of program resources and personnel.
- Provides oversight for post-award management, including assisting and ensuring that Principal Investigators properly requisition personnel (i.e., comply with all College appointment and hiring procedures), purchase equipment, and procure other materials and supplies.
- Reviews requests by external sponsors.
- Supervises the preparation and pre-approves all correspondence with external funding agencies and organizations, including:
- Reviewing and pre-approving all award modifications, implementation schedule revisions, extension requests, and negotiates with funding agency/organization representatives.
- Preparing and administering all sub-awards to partner institutions, as applicable.
- Directing the establishment and maintenance of essential records and files related to sponsored program grants and contracts.
- Maintaining a current working knowledge of the College's policies and procedures, including, but not limited to, College services, activities, and personnel policies.
- Follows and ensures compliance with College policies, such as purchasing, contracts, personnel, etc.
- Ensures compliance with applicable recordkeeping and procedural regulations.
- Ensures the confidentiality of all personal information relating to students and personnel; limits exposure to confidential information on a job-related and authorized need-to-know basis only.
- Ensures a response to external inquiries within 48 hours.
- Professionally represents the College in liaison with external funding agencies/organizations and with College consultants.
- Serves as an effective liaison with the Program Office, independent evaluators, and other external funding compliance officials.
- All other related duties assigned by the V.P. for Institutional Advancement & Development.
QUALITIES AND CHARACTERISTICS
- Sound work ethics
- Good customer service
- Proven Skills
- Listening skills
- Team player
SUPERVISION AND EVALUATION
Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.
Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information. Honesty, integrity, and treating others with respect are expected at all times. Good presentation skills which include, but not limited to, professional dress/business attire, excellent personal grooming, and excellent verbal, as well as, written skills.
Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibility
Adhere to the Jarvis Christian College Code of Ethics.
TERMS OF EMPLOYMENT
Twelve (12) month position