Alumni Volunteer Relations Coordinator

Job description

Alumni Volunteer Relations Coordinator

Stanford University

Job Number:


Alumni Volunteer Relations Coordinator

Job Code: 3481

Job Grade: F

FTE: 100%, Exempt

Offices of Undergraduate Admission, Financial Aid and Visitor Information Services

The Office of Undergraduate Admission assembles a freshman class of 1,700 students and a transfer class of approximately 25-40 students each year. We strive to build a class that cuts across a number of dimensions to add to a rich and diverse undergraduate educational experience for everyone. We believe that a student body that is both highly qualified and diverse in terms of culture, socioeconomic status, race, ethnicity, background, work and life experiences, skills and interests Is essential to the educational process and will provide additional contributions and dimensions to the Stanford community.

The Office of Undergraduate Admission seeks an Alumni Volunteer Relations Coordinator who, under the supervision of the Assistant Dean of Admission for Alumni Volunteer Relations, will work with alumni volunteers, faculty, students, the Office of Development, and other university colleagues to develop, implement, and assist with evaluating programs, services, and communications that reach, serve, and engage alumni. Additionally, the Coordinator will implement and staff alumni programs, primarily within the Alumni Volunteer Relations team (70%) and engage in general admission officer responsibilities (30%).

Your responsibilities include:

  • Recruiting volunteers to facilitate their leadership and participation in alumni volunteer programs and events, and be an advocate for the Outreach Volunteer Alumni Link (OVAL) program.
  • Developing contacts and maintaining relationships with alumni volunteers, students, staff, and vendors.
  • Developing and implementing a range of alumni volunteer events, programs, and services.
  • Coordinating operational and logistical planning of alumni volunteer events, activities, outreach efforts, volunteer leader recruitment, and event registration (e.g., alumni training, applicant interviews, college fairs, information session panels, and admitted student receptions).
  • Producing outreach marketing materials, writing newsletters, and overseeing distribution.
  • Evaluating performance of alumni volunteer programs and services via the review or production of assessment tools.
  • Recruiting and overseeing student speakers for events.
  • Contributing to the preparation of training materials, leading training workshops (some travel required).
  • Responding to alumni volunteer inquiries.
  • Training and assisting colleagues.
  • Serving as an admission officer by managing a territory for outreach and evaluation (including relevant travel to region); reading, evaluating and presenting applicants to committee for admission; participating in yield events including communications with admitted students; serving as Officer on Duty and presenting Discover Stanford information sessions; and assisting with other admission programs/processes as requested.

* - Other duties may also be assigned

In addition, requirements include:

  • Bachelor's degree and three years relevant experience or combination of education and relevant experience.

To be successful in this position, you will bring:

  • Strong oral and written communication skills.
  • Demonstrated skills at building collaborative relationships with internal colleagues and customers.
  • Ability to work independently and as part of a team to meet expected deadlines and schedules.
  • Excellent customer service skills.
  • Strong project management skills and the ability to manage complex timelines and multiple projects.
  • Excellent reading comprehension skills.
  • Ability to make distinctions among competitive applicants.
  • Professional presentation skills.
  • Computer proficiency and the ability to learn new systems (experience with Slate highly desirable).
  • Detail-oriented.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or auditing a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.


Additional Information


Location: Undergraduate Admissions: Financial Aid Office: Visitor Information Services, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 8/27/2020
Application Due: 8/27/2032
Work Type: