EVENT COORDINATOR

Job description

Posting Details

Posting NumberS05160PWorking TitleEVENT COORDINATORDepartmentAuxiliary Campus CateringAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitedining.uga.eduPosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

This position offers a 40 hour work week. Hours and schedule may vary and include nights as well as weekends.

Advertised Salary$25,175 - $40,000/yr; Commensurate with ExperiencePosting Date08/26/2020Open until filledYesClosing DateProposed Starting Date09/09/2020Special Instructions to Applicants

Weekend work is required at this location.
For application status updates/inquiries, call (706) 542-6990.

Location of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleExternal Affairs Paraprofessional/ProfessionalFLSANon-ExemptJob FamilyOutreach ServicesFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position is responsible for marketing conferences and events offered by University colleges and departments. A person occupying this position will also schedule and coordinate various types of events and services, including security, technical arrangements, various services and staffing.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of budgeting and accounting principles and practices, knowledge of scheduling, operations, and contract administration, knowledge of supervisory practices and principles, knowledge of technical requirements for various events, skills in public relations and communications in marketing services.

Physical Demands

Long hours of standing/walking. Move loads up to 50 lbs., including unloading and stocking, and push/pull activity with products weighing up to 50 lbs.; perform duties with repetitive motion of wrists, arm, and shoulder, possess hand and finger coordination; reach, climb, balance, crouch, twist, crawl, and kneel; and work in noisy, hot/cold environments with chemicals, cleaning equipment, dust, fumes, and odors.

Is driving a responsibility of this position?YesIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Helps generate revenue by marketing programs and events for various university, colleges and department.
Books and schedules facility and services.

Percentage of time30Duties/Responsibilities

Negotiates and prepares rental contract determining fees and terms of contract.
Estimates costs and determines event budget.
Coordinates technical and/or other special requirements needed for the event.

Percentage of time25Duties/Responsibilities

Coordinates event logistics with Catering Manager.

Percentage of time25Duties/Responsibilities

Assists with settlement of event by providing information and determining fiscal accuracy of fees.

Percentage of time15Duties/Responsibilities

Monitors the activities of event staff.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you willing to walk, climb stairs, balance, stoop, bend, and squat frequently, work with hands above head, and work from an standard and/or extended ladder or other raised surface throughout your shift?
    • No Response
    • No
    • Yes
  2. * Are you available to work weekends?
    • Yes
    • No
  3. * Are you available to work evenings until 11:30pm?

    (Open Ended Question)

  4. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  5. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
    Optional Documents
    1. Resume/CV
    2. Cover Letter

     

     

     

    Diversity Profile: University

     

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    Job No:
    Posted: 8/27/2020
    Application Due: 10/26/2020
    Work Type:
    Salary: