Business Manager I
Posting DetailsPosting NumberS05162PWorking TitleBusiness Manager IDepartmentLibraries General OperationsAbout the University of Georgia
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department
The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: http://www.libs.uga.edu/ Information about Athens: http://www.libs.uga.edu/athens/.College/Unit/Department websitewww.libs.uga.eduPosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information
M-F; 8 hrs/day; may involve some evening and weekend work.Advertised Salary$38,000 - $40,000Posting Date08/26/2020Open until filledYesClosing DateProposed Starting Date10/06/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification TitleBusiness Operations ProfessionalFLSAJob FamilyBusiness And FinanceFTE1.0Minimum QualificationsPreferred Qualifications
University of Georgia Departmental Financial System experience preferred
Experience with UGA accounting, personnel policies, and procurement procedures preferred;Position Summary
The Business Manager in the Finance and Accounting unit within the Administrative Services Department of the University of Georgia Libraries is a professional position expected to perform assigned duties, responsibilities, and tasks with a high degree of independence and exceptional proficiency. This position is responsible to the Head of Finance and Accounting and Assistant Director of Administrative Services for assisting in managing and controlling and is responsible for coordinating accounting, budgeting, purchasing, travel, and other financial or related functions to ensure financial integrity of a the UGA Libraries. The Business Manager will also manage the Libraries’ Accounts Receivable process and will have supervisory responsibility for one full-time staff member. An employee in this position will exercise a high degree of independent judgment and initiative in carrying out operations within the scope of the policies and standards of UGA Libraries and The University of Georgia. The Finance and Accounting unit is comprised of five professional support staff and is located in the Libraries’ Administrative Offices on the 2nd Floor of the Main Library.
The UGA Libraries is located on the university’s main campus in Athens, Georgia, and its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Repository, and Special Collections Libraries. Perennially rated as one of the nation’s top college towns, Athens offers a vibrant place to work and live. With Atlanta 70 miles to the west, Athens offers good proximity to the city while maintaining a small-town culture and feel. Information about Athens: http://www.libs.uga.edu/athens/.Knowledge, Skills, Abilities and/or Competencies
Knowledge of management principles, concepts, methods, practices, and techniques of business administration involved in matters of budgeting, personnel, purchasing, accounting, and organization.
Ability to produce and maintain complex statistical reports and records, using Microsoft software packages, such as Word and Excel.
Ability to establish and maintain effective working relationships with UGA faculty, staff and students; other UGA departments; outside vendors; and other entities.
Ability to remember, organize and consistently focus on a large amount of details and come to appropriate conclusions.
Ability to identify problems, analyze information, and implement solutions.
Proven ability in effective personnel management and supervision of employees.
Ability to efficiently multi-task, handle interruptions and meet accounting deadlines.
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Excellent verbal and written communication skills with the ability to discretely convey confidential information of a sensitive nature.Physical Demands
Typical for office environment.Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities Duties/Responsibilities
Assists in the day-to-day management of state-funded, departmental sales, restricted, and foundation accounts for the UGA Libraries.
•Performs accounting functions for the Libraries’ general, grant and select restricted accounts budgets by analyzing account status and balances; reconciling status reports; maintaining records; determining corrective actions if improper charges or credits occur; and processing inter-departmental transfers.
•Prepares budget amendments; resolves budget issues; prepares statistical reports, communicates with appropriate personnel, and reviews proposed budgets with Head of the Finance and Accounting Unit; assists with the preparation of annual budget documents and process.
•Prepares monthly Georgia Sales Tax Report on designated accounts by verifying taxable and tax-exempt receipts and tax due, preparing appropriate forms, and routing reports to University General Accounting.
Purchases supplies, contracts (i.e. – service, maintenance) and equipment for Libraries departments using a Libraries’ purchasing card and via the University’s Procurement online purchasing system; generates reimbursement check requests for expenditures/purchases made by the Libraries and/or Libraries’ personnel.Percentage of time15Duties/Responsibilities
Assists with the completion of travel requests and arrangements for Libraries’ personnel and for certain group travel requests; processes vehicle requests for Libraries’ personnel travel by following the appropriate policies and guidelines and by communicating actions with appropriate requesting staff.Percentage of time15Duties/Responsibilities
Processes UGA Foundation Check Requests, Funds Transfers, and Deposits by using appropriate UGA Foundation systems.Percentage of time20Duties/Responsibilities
Participates in the development of Libraries’ finance and accounting policies and procedures by researching, analyzing, and making recommendations for specific policy issues.
Keeps the Head of Finance and Accounting and Assistant Director of Administrative Services and other appropriate personnel informed of departmental and University policies and procedures.
Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.
Maintains flexibility and awareness of changes and needs in the office and organization by assuming similar duties and responsibilities as assigned.Percentage of time5Posting Specific Questions
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