PROGRAM COORDINATOR II

Job description

Posting Details

Posting NumberS05168PWorking TitlePROGRAM COORDINATOR IIDepartmentPSO Small Business Dev CenterAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

M-F, 8-5; some nights and weekends

Advertised Salary$39,999Posting Date08/26/2020Open until filledYesClosing DateProposed Starting Date10/01/2020Special Instructions to ApplicantsLocation of VacancyNW District EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitlePublic Service Paraprofessional/ProfessionalFLSAJob FamilyOutreach ServicesFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Program Coordinator II assists the Business Consultants and Area Director of an Area Office through the management of multiple, simultaneous projects involving marketing, continuing education, development and office administration. These duties frequently involve the PC II to preform external networking and outreach.

In collaboration with their local office, a program coordinator will take initiative on an office’s marketing strategy and deployment, using a variety of programs, including: desktop publishing and editing programs (Publisher, InDesign) and PhotoShop; email marketing (Constant Contact, MailChimp); video marketing; WordPress; and various social media platforms.

In addition, a PC actively participates in the development and execution of sponsorship strategies regarding programs and other assets.

PCs also assist with program development, program delivery, client management and administrative office support. Being the first point of contact, the Program Coordinator II will be able to deliver introductory presentations to prospective clients and inquirers.

Knowledge, Skills, Abilities and/or Competencies

Skilled in Windows environment, including Microsoft Word, Excel, and PowerPoint as well as desktop publishing and editing programs (Publisher, InDesign) and PhotoShop; email marketing skills (Constant Contact, MailChimp); video marketing; familiarity with WordPress; social media platforms (Facebook, Twitter, LinkedIn, Instagram, etc); presentation and public speaking skills; event planning skills; organized, independent, self-starter who takes the initiative to continually improve the operations. Desires to continually learn and develop professionally. Desires to help others and work as a valued team member.

Physical Demands

Work at a computer work station for 8 hours per day on some days.
Lift and carry 30 pounds.

Is driving a responsibility of this position?YesIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Outreach:
Work with Area Director and business consultants to develop and deploy the office’s local marketing strategies. Market the local center’s programs and services to potential and current clientele, stakeholders, referral sources and potential program attendees via traditional and digital marketing means.

Network independently on behalf of the local office with businesses and service providers in order to facilitate client referrals, partnerships, and sponsorship opportunities. Act as a liaison to local and regional stakeholders and referral sources.

As needed, provide basic business introductory presentations, business group guest talks, public addresses, and serve on small business committees.

Percentage of time45Duties/Responsibilities

Continuing Education:
Assist with Continuing Education program planning, development, and execution, including maintenance of a master calendar of CE classes, programs and other events in cooperation with the consulting staff.
Recruit and provide information to potential SBDC class participants. Manage registration and document class participants. Recruit, coordinate and correspond with outside program speakers. Maintain records of speakers.
Collect and report all financial assets including participant fees and sponsorship for an office.
As needed, conduct basic business workshops and presentations.

Percentage of time25Duties/Responsibilities

Development:
Actively participate in the development and execution of strategies for sponsorship of programs and other assets. This includes identifying and soliciting sponsors to the local SBDC program.
Assist office staff in stewardship of current and prospective partners.

Percentage of time15Duties/Responsibilities

Office Administration:
Meet and greet the public with a professional image and route messages to consultants as appropriate.
Meet with new clients and provide basic introductory information.
Research information requests as needed and follow-up with inquirer.
Schedule consulting appointments and other case management related duties for staff as requested.
Develop and maintain knowledge base of small business resources on the local, regional, state, and national levels.

Percentage of time8Duties/Responsibilities

Other duties:
Assist Business Consultants with research; perform demographic studies; Analyze market and industry trends/statistics; Internet research as needed.
Input data accurately and timely into the SBDC’s Continuing Education Database (Unity). Maintain area office records and files in accordance with SBA and state office requirements.

Perform support duties required for the operation of the Area office using standard SBDC equipment and software in the preparation of:
-Correspondence
-Presentation materials
-Purchase and check requests
-Process leave and travel expense forms
-Invoices and Honoraria
-Supply orders and area office related purchasing
-Promotional Materials including brochures, flyers, newsletters, e-mails to promote CE classes and other programs
-Accurately collect and account for monies collected for program and conference registration fees.
-Other duties as may be determined by the State Office.

Retrieving performance data and other information for completion of required reports. Assist Area Director and Business Consultant with other projects as needed.
Support organizational improvement efforts through active involvement on internal committees, special projects, and various assessments as directed by the state office.

Percentage of time7Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Media Portfolio
  2. Other Documents #1
  3. Other Documents #2

 

 

 

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Job No:
Posted: 8/27/2020
Application Due: 10/26/2020
Work Type:
Salary: