Program Coordinator (7397U) - 10173

San Francisco
Aug 26, 2020
Institution Type
Four-Year Institution

Program Coordinator (7397U) - 10173 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: September 8, 2020

Departmental Overview

The Retirement Center is seeking to hire a new Program Manager (PP2A) to provide program coordination in developing a brand new Emeriti Academy. The successful candidate should be a flexible and detail-oriented self-starter; have a strong work ethic and customer service orientation, possess strong organizational skills, and enjoy working in a creative environment with retired faculty and students.

The Emeriti Academy is a unique opportunity to work with retired faculty who remain committed to helping further research, teaching and mentoring to students. Projects include leading small (i.e. accomplished within the semester or year) research projects with other emeriit and/or students, teaching Freshman/Sophomore Seminars, and organizing seminars and panel presentations on topics critical to campus and the community. The coordinator will work with the Programming Board (of a small group of engaged emerii) to support the logistics and coordination of these new projects. This includes taking the lead on coordinating and managing their meetings, assembling background information for meetings, managing, recording and editing video presentations, and providing first-rate communications, administrative, and analytical support while maintaining a high level of political acumen and responsiveness. The Program Coordinator works directly with the Retirement Center Director and works collaboratively with the Retirement Center Associate Director and student assistants.

This new Emeriti Academy, is a partnership between the Associate Vice Provost for Faculty and the Executive Vice Chancellor and Provost, managed by the Retirement Center and led by a working Programming Board of retired faculty. The aim of the Academy is to engage retired faculty and those considering retirement in projects that help our students, disciplines, campus, and community.

The UC Berkeley Retirement Center ( serves retirees of UC Berkeley, LBNL and UCOP and is dedicated to helping them live well in retirement. The Retirement Center goals include:

Bringing together the skills, intellect and creativity of retirees to solve challenges and create opportunities.
Connecting staff, faculty and scientists with resources and tools to help with a smooth transition in retirement.
Promoting activities that nourish the intellectual engagement and well-being of retirees.
Raising awareness of retirement tools, programs, services and the accomplishments of retirees.


Project Coordination:
  • Coordinates processes for multiple projects between emeriti and students; manages registration and logistics for events; schedules meetings, helps with inviting speakers; provides note taking and arrangements for board meetings; assures compliance with campus policies.

Marketing, Promotion:
  • Develops new website using the Open Berkeley platform (drupal); organizes material on the website to be engaging and easy to navigate; provides regular updates; \
  • Uses iContact (similar to Constant Contact, Mail Chimp) to develop graphic emails for promotion of Emerit Academy.

Program Development:
  • Gathers information to assist with development of programs, particularly related to campus compliance; assists with development of surveys and questionnaires using Qualtrics (similar to Survey Monkey).
  • Records and edits video interviews, edits transcripts.
  • Using subject matter knowledge of issues related to the faculty experience to collect and prepare information for use in discussions and meetings.

Program Evaluation:
  • Applies professional concepts to perform analysis of Emeriti Academy processes and policies.
  • Provides ongoing analysis of the data and systems established for the Emeriti Academy to assure compliance with campus policies.
  • Prepare reports and presentations and work with a team for input and edits to incorporate into a final product.

Required Qualifications
  • Working knowledge of common campus-specific and other computer application programs, including Bearbuy, Google Suite, Microsoft Excel, Qualtrics and Survey Monkey, Doodle, Adobe InDesign, Open Berkeley Website Platform (Drupal), Zoom, YouTube, iMovie; or ability to quickly learn.
  • Working knowledge of evaluation design and survey development.
  • Familiarization with planning and development of programs with faculty and students
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
  • Solid ability to multi-task with demanding time-frames.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail.

  • Bachelors degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Masters degree in public health or gerontology and/or equivalent experience/training a plus.

Salary & Benefits

Hourly pay for this role is commensurate with experience within the range of $24.14 - $28.26.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is an 18-month, contract appointment with an end date.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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