Payroll Operations Manager

Job description

Job Summary

This posting is for current Pennylvania State System of Higher Education employees.
This position has primary responsibility for the management of payroll operational processing and payroll services. Major work includes managing biweekly, monthly, quarterly, fiscal year, and calendar year-end payroll jobs, defining payroll processes, specifications, deductions, and earning types; developing audit procedures; and identifying any program or procedural modification to support payroll processing.


  • Direct payroll operations, ensuring that production processing needs are met.
  • Schedule, verify, and authorize the results of trial and final payrolls.
  • Schedule, submit, and audit general pay increases/increments, month-end, quarter-end, fiscal year-end, and calendar year-end payroll jobs.
  • Identify and recommend functional and procedural changes that result in more efficient processing and/or cost savings.
  • Provide input to appropriate management staff for yearly and long-range planning.
  • Serve as the liaison to the SAP payroll business process lead to identify, analyze, and resolve payroll functional processing issues and implement upgrades to the system that impact the functional areas.
  • Work closely with campus and internal staff to analyze and recommend improvements to functional payroll processes.
  • Maintain and update system tables that define earnings, taxes, deductions, employee pay schedules, leave, benefits, overtime, and special payment entitlements.
  • Coordinate payroll processing for the Office of the Chancellor and the 14 System universities. Duties include providing leadership, consulting services, and training to university management and staff to assist in the effective and efficient management of payroll processing activities; testing and verifying functional and system configuration changes to the payroll system; and developing payroll system calendars, tables, and processing schedules.
  • Develop and monitor system and functional payroll control and audit procedures. This responsibility includes establishing audit criteria for transactions input and check distribution.
  • Manage the research of SERS withdrawals for separated employees. This includes coordinating with the respective campus and payroll services area to determine if the employee has any outstanding obligations, leave payments, or conversion pay liability before recommending release of funds.
  • Conduct needs assessments and monitors performance of university payroll staff to determine training needs.
  • Develop training programs and conduct end-user training.
  • Manage the research of SERS employees for back pay awards for the Office of the Chancellor and the 14 System universities.
  • Manage the payment and taxation of monies due to the appropriate beneficiary for deceased employees for the Office of the Chancellor and the 14 System universities.
  • Manage the calculations and processing for employees using paid injury leave and WRDL for the Office of the Chancellor and the 14 System universities.
  • Work with the SAP payroll process lead and ABAP team to create, maintain, and distribute interfaces to third parties, and internal output distribution such as seniority listings.
  • Participate in State System and professional users groups to ensure that knowledge transfer to campus functional staff continues.
  • Performs other duties as directed by supervisor.
  • On a biweekly basis, creates a file of active employees, and annuitants, to upload to the Social Security Administration comparing select State System data to SSA data
  • Secures monthly reports and funding checks from the State Employees’ retirement system, and from System Accounting for non SERS retirees, for terminated employees who have a domestic partner on their health benefits. Process applicable off-cycle payroll quarterly.
  • Testing of Tax Update Bulletins (TUBs)
  • Enter applicable transactions to impute employees’ taxable income for such things as taxable educational assistance, taxable travel, and taxable housing

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications

  • A bachelor’s degree in public or business administration, human resources or a related field.
  • A minimum of five years of progressively responsible experience in payroll and business operations in an automated system environment, or in a human resources functional role in a system environment, or an equivalent combination of training and experience.
  • A master’s degree or specific training or certification beyond the baccalaureate degree in a related field may be substituted for two of the five years of experience.
  • Any equivalent combination of education and experience.
Preferred Qualifications

  • Knowledge of or experience working with SAP HR/Payroll Systems.
  • Demonstrated ability to identify opportunities to systemize human resources processing, identifying program or procedural modification requiring human resources system operational changes.
  • Specific experience in automated time and attendance processing, reporting, auditing and providing related training.
  • Higher education or public sector experience in a similarly complex human resources environment.
Supplemental Information

Applications & Resumes will be accepted until position is filled, however; to ensure full consideration, application materials should be received no later than close of business Septmber 6, 2020.. Incomplete applications will not be considered.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation. Please include Resume/CV, letter of application explaining how the candidate’s experiences and skills make him/her a highly qualified candidate for the position, and contact information for 5 professional references

Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The State System is very interested in hiring employees who have had extensive experience with diverse populations.

We are an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.

Non-Discrimination Statement
The State System of Higher Education does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the KU Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at [email protected].




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Job No:
Posted: 8/25/2020
Application Due: 9/20/2020
Work Type: