Grounds Services Manager

Job description

Grounds Services Manager

$63,756.00 - $78,412.00 Annually

Districtwide, CA

Job Type

DO Personnel Commission

Job Number

9/30/2020 11:59 PM Pacific

General Purpose
Under direction, plans, organizes, supervises and evaluates the staff and daily operations of the District's grounds maintenance unit; plans and supervises the maintenance of grounds, turf and hardscapes at all campuses; oversees the planning, installation and repair of irrigation systems; assists in developing and monitoring the department budget; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Plans, organizes, manages, integrates and evaluates work of the assigned area; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports.
  • Manages the performance of assigned staff; interviews and selects new staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; makes compensation recommendations; responds to grievances; approves overtime/compensatory time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff.
  • Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
  • Interprets, applies and ensures compliance with applicable laws, codes and regulations.
  • Plans, organizes and supervises turf, landscape and hardscape maintenance operations; assigns and tracks work orders; inspects grounds for safety issues and needed maintenance; oversees scheduling for routine maintenance, spraying, fertilizing, pruning and new planting; assists in the preparation of site-specific plans for land use and development; may prepare landscape designs and documents for approval.
  • Directs the maintenance, preparation, marking and cleanup of athletic fields for District teams and clubs; prioritizes and schedules work projects to avoid conflict with scheduled games, practices and classes.
  • Develops and maintains pesticide, weed abatement and brush clearance programs; plans and coordinates major chemical spray programs and routine spray schedules; oversees determination of types and amounts of chemicals to apply and areas to be sprayed; oversees sanitizing of respiratory protective equipment and maintenance of related records; controls inventory and distribution of pesticides.
  • Acts as Integrated Pest Management Coordinator under the Healthy Schools Act; prepares Integrated Pest Management Plan and completes required posting, recordkeeping and reporting.
  • Prepares and maintains electronic repair and maintenance records; monitors and trains staff on use of the electronic maintenance management system.
  • Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

  • Represents the District on local and statewide professional organizations and committees.
  • May operate a variety of machinery and equipment.
  • Performs related duties as assigned.

    Employment Standards / Minimum Qualifications

    Knowledge of:
  • Principles, methods, terminology and practices used in landscape maintenance, including maintenance of soil, turf, plants, shrubs and trees; methods and techniques of trimming, pruning and planting trees, shrubs and groundcovers.
  • Methods, techniques, tools, materials and equipment used in maintaining large landscaped areas, sports fields and campus grounds.
  • District policy, procedures and practices regarding public-area maintenance and public safety.
  • Facilities or landscape inspection methods andprocedures.
  • Principles and practices of landscape architecture design and construction, including site planning, irrigation, horticulture and planting.
  • Irrigation systems, including design, hydraulics, operation and water usage.
  • Safety, access and environmental regulations, laws and practices governing landscape construction and maintenance activities and related potential employee, public and environmental impacts and their mitigation.
  • Methods and materials used in controlling pests, insects and weeds.
  • Applicable federal, state and local laws, rules and regulations, including Healthy Schools Act, Department of Pesticide Regulation and OSHA rules and regulations.
  • Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.
  • Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
  • Research methods and analysis techniques.
  • Principles and practices of effective management and supervision.
  • Safety policies and safe work practices applicable to the work being performed.
  • Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

    Skills and Abilities to:
  • Plan, schedule and oversee the maintenance of all District landscapes including all plant materials, sports fields, hardscapes and undeveloped areas.
  • Plan, organize, manage, assign, delegate, review and evaluate the work of assigned staff.
  • Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
  • Develop and implement appropriate procedures and controls.
  • Understand, interpret, explain and apply applicable laws, codes and ordinances.
  • Represent the District effectively in dealings with other agencies, individuals, and groups in matters pertaining to grounds maintenance.
  • Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
  • Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
  • Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
  • Communicate effectively, both orally and in writing.
  • Understand and follow written and oral instructions.
  • Operate a computer and use standard business software.
  • Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
  • Establish and maintain effective working relationships with all those encountered in the course of work.

    An associate degree in horticulture, landscape management or a related field, and at least six years of progressively responsible experience in grounds maintenance, at least two of which were in a lead or supervisory capacity; or an equivalent combination of training and experience.

    A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

    A valid California Department of Pesticide Regulation Qualified Applicator License. Aerial work platform and powered industrial truck operator certificates. Annual completion of Healthy Schools Act training.

    The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical Demands
    While performing the duties of this class, employees may encounter heavy physical labor with constant standing and walking for extended periods; walking over rough or uneven surfaces; pushing, pulling, lifting and carrying of heavy objects weighing up to 75 pounds; bending, stooping and kneeling; repetitive use of upper extremities on a regular basis; manual dexterity to safely operate motorized equipment and vehicles; ability to operate a motor vehicle or an electric cart to pick up/deliver supplies to various locations on or off campus; ability to travel to a variety of locations on and off campus as needed to conduct District business.

    Mental Demands
    While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Employees work under typical office conditions, and the noise level is usually quiet.

    The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

    Assessment Process

    To move forward in the selection process, you must complete an online application through our web site at Please attach to your application a copy of your transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.


    When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

    All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

    The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.

    The assessment process will include a written prompt (25% weight) and an oral interview assessment (75% weight). Passing score is 75% out of 100% on each assessment section.

    The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.

    Those applicants who pass the assessment will be placed on a district-wide eligibility list within ranks 1-3. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The eligibility list will be used to fill current vacancies in this classification for at least one year. The current vacancy is at District Operations.


    Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

    State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.

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    Posted: 8/21/2020
    Application Due: 10/1/2020
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