Assistant Director, Finance and Administration

Job description


Reporting to the Assistant Dean, the Assistant Director of Finance and Administration for the School of Pharmacy will oversee accounting procedures, project management, and daily activities of the department.  The incumbent will support the Assistant Dean with oversight of financial and staff affairs by directing, coordinating and implementing accounting and administrative processes to support and improve the overall efficiency of departmental workflows.  

Primary responsibilities; manage and conduct post-award review for all sponsored research in the School, including effort reporting, journal entry transfers, payroll adjustments, animal lab management (eSirius), TUmarketplace purchase approvals, monthly faculty account summaries, and administrative access setup for new awards; responsible for generating Non Tenure-Track contract renewals, Tenure Track contracts, summer salary correspondence, non “10” fund summaries, and approves guest access requests; responsible for approving bi-weekly payroll and overseeing time collection; provides financial reports and analyses upon request, serve as project manager for finance and administration; assess efficiency of current day-to-day operations to identify and implement needed procedural changes; develop policies and procedures for the department and ensure alignment with the School of Pharmacy’s and the University’s strategic goals; assist in management of human resource activities such as training and development of staff, employee recruitment and retention, and routine audits of organizational structure; make recommendations to senior management on department reorganization when necessary; act as liaison between senior management within the School and department staff on work progress, goals, and strategy; performs other duties as assigned.

Required education and experience: 

Bachelor’s degree and at least four years’ experience in finance/accounting and administration management.  An equivalent combination of education and experience may be considered.

Required skills and abilities:

*Demonstrated experience with finance/accounting administration.

*Strong project management skills.

*Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of staff, faculty and administration.

* Demonstrated verbal and written communication skills.

*Demonstrated critical thinking skills with the ability to make sound business decisions.

*Strong organizational, time management, and prioritization skills.

* Ability to handle sensitive and confidential information with the utmost discretion and possess professionalism and diplomacy in interfacing with high profile officials.

* Demonstrated organizational skills, along with the ability to manage and prioritize complex tasks, act independently, with a proactive mindset.  


*Administrative experience in a higher education institution.

*Experience with Banner.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular




Diversity Profile: University



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Job No:
Posted: 8/20/2020
Application Due: 10/10/2020
Work Type: