Institutional Research Data Specialist

Job description

Institutional Research Data Specialist

Job no: 493509
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Entry-Level
Categories: Professional/Technical
Role: Institutional Research Data Specialist

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday - Friday 8AM - 5PM

Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

An employee in this classification performs work of moderate difficulty in the gathering, management, analysis, interpretation and presentation of data and research findings. Work is defined by the ability to coordinate and perform a variety of advanced analytical projects often independently, as requested by College constituencies. Direction is received from the assigned supervisor.

Required Knowledge, Skills & Abilities:

  1. Bachelor’s degree in a related field with two or more years of experience in an educational setting or relevant research experience or an equivalent combination of education, training and experience.
  2. Good knowledge of the development, management, and use of relational databases and in querying, creating and maintaining working datasets from an ERP/student information system (e.g., Ellucian Colleague, Banner, etc.)
  3. Considerable skill in the use of statistical software such as SPSS, SAS or R.
  4. Considerable skill in using data visualization software, such as Tableau or PowerBI.
  5. Considerable interpersonal, verbal, presentation and written communications skills with the ability to communicate and interact with all levels of staff, administration and stakeholders in a diverse community, especially in the areas of statistical analyses and research findings. .
  6. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
  7. Considerable skill in problem solving and analytical deduction.
  8. Working skill in developing and maintaining positive and professional relationships with internal and external stakeholders.
  9. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Desired Knowledge, Skills & Abilities:

1. Master’s degree in a related field.
2. Good knowledge of Institutional Research or a similar department in a higher education environment.
3. Considerable skill in the use of statistical software SPSS and syntax/programming

Essential Duties:

1. Data Evaluation and Analysis
Extracts data from Ellucian Colleague to build and maintain a variety of large, multi-user databases to be used in answering both ad hoc and regularly scheduled research requests. The Institutional Research Data Specialist will coordinate and perform various analyses for requests from individuals/departments throughout the institution.
2. Data Visualization and Reporting
Produces planed institutional reports at regularly scheduled intervals to be distributed throughout the College. Utilizes a variety of visualization methods such as Excel, SPSS and Tableau to disseminate and present information to college personnel in order to facilitate institutional decision-making.
3. Survey Development and Administration
Oversees all aspects of survey development and administration throughout the College, including distribution, analysis and presentation of results to appropriate parties. These include paper and web-based surveys, as well as third-party surveys such as the College Board, Wintergreen, Peterson’s, the Higher Learning Commission (HLC), and the National Community College Benchmarking Project (NCCBP).
4. Participation in College Committees/Activities
Represents the Institutional Research office on various committees throughout the College, as directed by the Director and Managing Director of Institutional Research. Provides general consultation for members of the College concerning research needs, as appropriate and as directed by the Director and Managing Director of Institutional Research.
5. Original Research and Development
Generates unique and innovative research projects to further the College’s mission and goals, as time permits. Seeks to advance understanding of College’s data by examining new or previously unused data elements through sophisticated statistical techniques.
6. Maintains required training, licensure and/or certification
7. Maintains confidentiality of privileged information and adheres to applicable privacy laws
8. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
9. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
10. Adheres to department guidelines for attendance and punctuality

Other Duties:

  1. Perform other job-related duties as assigned which pertain to the job description.
  2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 08/18/2020. Elgin Community College Support Staff Association(SSECCA) members that apply by 08/25/2020 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Advertised: August 18, 2020 Central Daylight Time
Applications close:




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Job No:
Posted: 8/20/2020
Application Due: 11/4/2020
Work Type: