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BREDS Data Specialist

Employer
Kentucky State University
Location
Frankfort, KY

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

TITLE: BREDS Data Specialist                                                                                                                  

DEPARTMENT: BREDS Office for Enrollment and Scholarships                                                        

REPORTS TO: Director of B.R.E.D.S. Office for Enrollment and Scholarships

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time        

EMPLOYMENT CLASSIFICATION: Exempt                      

                             

PRINCIPAL PURPOSE OF JOB:

Under the direction of the BREDS Office Director for Enrollment and Scholarship, this position coordinates efforts in and around the area to recruit, enroll, and advise new and returning students as well as maintaining a strong presence within the local community and the University to increase enrollment.

 

 

ESSENTIAL JOB FUNCTIONS:

Note: The following duties are illustrative and not exhaustive.  The omission of specific statements of duties does not exclude them form the position if the work is similar or related or a logical assignment to the position.  Management may require incumbents to perform duties other than those contained in this document.

 

  • Advise prospective students on freshman and Transfer requirements of the university.
  • Evaluate credentials from high school and transfer institutions.
  • Enter applicant data into Banner.
  • Determine admission decisions for applicants
  • Research and verify the accuracy of application information
  • Follow-up with students to verify and reconcile any application issues, including discrepancies or missing information
  • Maintain communication via telephone, mail correspondence and/or email with prospective students and parents through all stages of the admission process.
  • Responsible for working error reports as directed by upper management
  • Maintains a comprehensive knowledge of CPE minimum admissions criteria, KSU General catalog, Department requirements, University regulations, Regional, and National Accreditation guidelines.
  • Thorough knowledge of the admissions process as it relates to the application for admission, all required documents, deadlines, applicable fees, special programs, and academic scholarship criteria.
  • Effectively manages workload and demonstrates the ability to prioritize both foreseen and unforeseen deadlines.
  • Responsible for fostering ethical conduct in credential analysis.
  • Maintain and update files.  Assist with and complete student paperwork.
  • Support the University’s mission and core values as a contributing member of the University community.
  • Must be able to work evenings and weekend events as assigned.
  • Other duties as assigned by the Director.
    •  

    OTHER DUTIES: Perform other duties as assigned.

     

    QUALIFICATIONS:

    Bachelor’s Degree and 2 or more years of experience with admissions and enrollment. 

     

    KNOWLEDGE, SKILLS, and ABILITIES:  

  • Comprehensive knowledge of the enrollment process
  • Ability to build rapport and relationships with other departments to support the student experience while eliminating silos
  • Ability to analyze reports and data in Banner and other systems to effectively meet enrollment goals for the BREDS Office and the University.
  • Ongoing and creative follow-up strategies with leads, inquiries, prospects, applicants, and referrals with a sense of urgency.
  • Ability to work in a team environment, plan and organize work, prioritize work and manage time.
  • Intermediate skill in Banner, Microsoft Office Suites, student information systems and other software.
  • Excellent customer service skills
  • Exceptional written and oral communication skills
  • Must be able to work independently
  • Must be willing to work evenings and weekends as required
  • Must be able to complete tasks accurately and efficiently
    •  

     

    SUPERVISORY RESPONSIBILITY:

    This position will not have any supervisory responsibilities.  

     

    PHYSICAL REQUIREMENTS:

  • Work is performed in a variety of environments and requires the ability to lift up to 30 pounds frequently.
  • Work requires frequent standing, walking, sitting, repetitive motion and vision of computer monitor.


    • KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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