Human Resources/Career Services Student Assistant

Job description

Posting Details

Posting NumberStu00512Site LocationSwainsboroFull or Part TimeStudentRegular or Temporary EmploymentStudentType of Student PositionStudent AssistantNumber of MonthsFall Semester 2020Work Schedule

Within normal business hours of 8:00am – 5:00pm, work schedule will vary depending on students schedule and departmental need.

Position End Date (if temporary)Position TitleHuman Resources/Career Services Student AssistantPosition Number 10049268Job Description Summary

The Human Resources/Career Services Student Assistant provides clerical support for the Office of Human Resources and Career Services.

Major Duties

•Filing documents and completing tasks in appropriately and timely manner.
•Greet Faculty, Staff, Students, and Visitors with courtesy and respect.
•Answering phones, answering questions within the student assistant’s job responsibilities, taking messages, and relaying messages to appropriate personnel.
•Preparing letters and mailings as assigned.
•Ensuring appropriate level of forms (examples: applications/career services materials/employment packets) are maintained.
•Assisting Director, Human Resources Technician, and Human Resources Coordinators with special projects as needed.
•Scanning documents into the document imaging system.
• Preparing employee id badges.
•Pick up and deliver mail.
•Other duties as assigned.

Knowledge Required by the Position

•Ability to maintain strict confidentially.
•Ability to Multi-task.
•Good organizational, written, and oral communication skills.
•Ability to use copier, fax machine, and scanner.
•Basic computer knowledge/skills working with Microsoft Word, Excel, and Microsoft Outlook.

Supervisory Controls

The Director Human Resources, Human Resources Coordinators, and Human Resources Technician assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.


Guidelines include college policies and procedures, and department policies. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

The work consists of related clerical duties. Strict regulations contribute to the complexity of the position.

The purpose of this position is to provide clerical support for the human resource functions of the college. Success in this position contributes to the efficiency, effectiveness, and regulatory compliance of all human resource operations.


Contacts are typically with faculty, staff, students, and visitors.

Physical Demands

The work is typically performed while sitting at a desk or table, or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office.

Supervisory and Management Responsibility


Minimum Qualifications

The Student must be enrolled in 6 credit hours with East Georgia State College and be in good academic standing.

Preferred Qualifications

Prior experience in the following areas:

• Clerical duties
• Scanning and indexing
• Confidential setting

AA/EEO Statement

Individuals who need reasonable accommodation in order to participate in the application process should contact the Office of Human Resources at 478-289-2035. Deaf and Hard of Hearing callers may access our campus phone numbers by utilizing your state relay service (such as the Georgia Relay Service) or by utilizing Video Remote Services. East Georgia State College is an Affirmative Action, Equal Opportunity and Tobacco-free Institution, Federal law requires ID and employment eligibility verification prior to employment. Georgia is an Open Records state. East Georgia State College (EGSC) is an associate and baccalaureate degree granting, residential, liberal arts state college of the University System of Georgia, providing its students access to both academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of East Georgia State College.

Complete College GeorgiaOpen Date08/05/2020Close DateOpen Until FilledYesBackground Check

An offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with East Georgia State College, as determined by East Georgia State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials, and if applicable, and satisfactory credit check.

Additional InformationApplicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter/Letter of Interest
Optional Documents
  1. Other Document
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you ever been in a setting that you had to maintain confidentiality? Please explain.

    (Open Ended Question)

  2. * Are you in good academic standing with East Georgia State College?
    • YES
    • NO




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Job No:
Posted: 8/7/2020
Application Due: 11/5/2020
Work Type: