Description                        Office of Financial Aid and Scholarships
                            Division of Enrollment Management
                              University of Tennessee, Knoxville

                               POSITION ANNOUNCEMENT

The Division of Enrollment Management (EM) at the University of Tennessee, Knoxville, (UT) invites applications and nominations for an Accounting Specialist II with the Office of Financial Aid and Scholarships. UT is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.

UT is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling more than 28,000 students, the campus is located in the foothills of the Great Smoky Mountains in beautiful East Tennessee. As a land-grant university, UT fulfills its access mission through a commitment to excellence in learning, scholarship, and engagement. The Enrollment Management (EM) division comprises more than 150 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, University Registrar, EM Communications, and the Veterans Resource Center.

Functions and Responsibilities:

The Accounting Specialist II will be responsible for the reconciliation of over 400 accounts, including over 300 scholarships accounts, multiple state grant and scholarship programs including the HOPE scholarship, and federal Title IV grants, loans and campus-based aid including the Pell grant and the Federal Direct Loan Program totaling $170 million annually. Provide oversight of the reconciliation process for federal grant expenditures by working with Sponsored Projects Accounting (SPA) on the amount of federal funding that needs to be drawn down from the G5 system. Reconciles all student aid accounts utilizing institutional policies and procedures set by federal, state, and external agency guidelines. Provides documentation of monthly reconciliations for audit purposes and responds to audit findings. Utilize multiple systems simultaneously including but not limited to Banner, IRIS, OnBase, COD, JobX, TimesheetX, eGrands, and Argos to identify credits and debits from the various student aid programs (federal, state, institutional, and outside aid) to complete reconciliation. Must communicate and collaborate with campus partners to ensure accuracy so potential errors can be researched and resolved according to university policies, state, and federal guidelines. Must remain current with changing federal and state regulations in regard to cash management. Prepares comprehensive totals of all Federal TIV accounts reported on the annual Federal Student Aid Fiscal Operations Report and Application to Participate (FISAP). Assist the Assistant Director and Director in monitoring and managing financial aid fund budgeting and expenditures. Assist with the receipt and delivery of external check funds received by the Office of Financial Aid and Scholarships. Serve as a backup for the Office of Financial Aid phone queues and Footprints ticketing system.


QualificationsRequired Education and Experience:

High School Diploma or equivalent. Several years of accounting, business, or related experience in a higher education or related environment.
Preferred Education and Experience:

Experience with Ellucian Student Information systems or accounting software is preferred. Banner experience is beneficial. Financial aid experience is beneficial.
Required Knowledge, Skills, and Abilities:

Strong organizational planning and strategic thinking skills. Ability to research and analyze financial information and make appropriate recommendations and projections. Excellent oral and written communication skills. Knowledge of state and federal rules and regulations pertaining to student financial aid and University fiscal policies. Ability to work independently and prioritize job tasks based on university, state, and federal deadlines.


Preferred Knowledge, Skills, and Abilities:

Computer literacy, including experience with standard accounting software, Microsoft Office, and Ellucian or IRIS (SAP) products is preferred. Clear understanding of accounting/auditing principles, practices and procedures, cash management principles, and university, federal, and state policies, standards and procedures. Experience with ledgers.


Applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. A valid driver’s license is required.


Job: Accounting/Finance Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Office Of Financial Aid
Schedule: Full-time
Job Posting: Jul 6, 2020, 10:39:29 AM