CA APP Project Assistant

Job description

Classification Number:


Classification Title:

CA APP Project Assistant


Office of Advancement


Level B (Skilled)

Job Description:

Offer is contingent upon successful completion of a criminal background check.

Specific Responsibilities:
Assist the Alumni and Parent Program Support Manager in managing a variety of projects such as coding and other data entry, record keeping, and managing the myriad messages in the alumni email inbox and over the phone. The Project Assistant will also work with a broad range of constituents including parents, alumni, College officials, other student office assistants and confidential files.

Work closely with the Program Support Manager to organize and maintain office electronic archives including updating procedures so other student staff and Alumni and Parent Programs (APP) staff members can efficiently complete tasks.

Collaborate with multiple members of the APP team and be able to take direction from them on various projects as assigned, and report back on results in a timely fashion.

Must sign a confidentiality agreement and complete PCI Compliance training.

•Proficient with MS Office applications, especially Outlook, Word and Excel.
•Experience with CRM software helpful, but not required.
•Experience with G Suite applications including Drive, Docs, Sheets, Slides, and Forms.
•Familiarity with middfiles.
•Familiarity with video conferencing software, such as Zoom.

•Creative and resourceful
•Strong leadership skills and a desire to take initiative preferred
•Experience in a customer service or professional office setting is a plus
•Solid professional written and verbal communication skills required to effectively interact internally with staff, and with external constituents
•Must demonstrate a strong commitment and a high level of reliability
•Must be well organized, detail oriented, articulate, and able to multi-task
•Able to work independently and make thoughtful decisions in a telecommute capacity while on campus
•Broad based knowledge of campus and its departments in order to answer and direct inquiries.
•Flexible schedule preferred. A minimum number of hours per week is not a guarantee

This position is approved for remote work within the United States only.

Posting Number:



Middlebury, VT Campus

Is this an academic year or summer position?:

Academic Year

Open Date:


Open Until Filled:


Special Instructions to Applicants:

Due to the College’s current policy on campus work related to the pandemic, this position will be performed remotely for the fall and winter semesters and will be reevaluated for the spring semester. We do prefer to have a student who is staying on campus for the fall and winter semesters due to needing access to the College’s network and a College computer.

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Job No:
Posted: 8/5/2020
Application Due: 2/2/2021
Work Type: