Administrative Associate 2

Stanford University

Job Number: 86978

The Brain Stimulation Lab (BSL) has been at the forefront of using brain stimulation techniques to treat and study neuropsychiatric disorders. We focus on utilizing neurostimulation to probe the neural elements involved in control of conflict regulation within the human brain. The mission of the BSL is to utilize cutting - edge neuroimaging techniques in an effort to develop new hypotheses regarding proposed dysfunction within the neural networks involved in neuropsychiatric diseases/disorders.

The BSL offers research study treatments for numerous neuropsychiatric diseases/disorders. Currently, the BSL has several active studies examining topics such as treatment - resistant depression, chronic pain, suicide, and obsessive - compulsive disorder. The BSL studies utilize novel brain stimulation techniques, novel psychopharmacological approaches and neuroimaging methods.

The Brain Stimulation Lab within the Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine is seeking an Administrative Associate 2 to provide administrative support to the principal investigator. In order to be successful in this role, the candidate must have strong organizational skills and be able to independently problem solve.

Interested candidates should submit a cover letter and resume with their application.
Duties include:

Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

Current or previous Stanford experience.

Four-year college degree or equivalent experience desired.

In-depth knowledge and understanding of administrative principles and practices, as well as ability to assimilate functional operating knowledge of Stanford University.

Experience in the health care setting with business-related field.

Experience working with senior faculty members and/or other high profile individuals.

Excellent communication skills, both in writing and orally.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Additional Information

• Schedule: Full-time
• Job Code: 4123
• Employee Status: Regular
• Grade: K
• Requisition ID: 86978

Job:

Location: School of Medicine, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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