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Grants Manager

Employer
University of Pennsylvania
Location
McNeil Building

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Job Details

Job location: McNeil Building


Employment Type: Full-time
Posted data: 2020-07-31
Req: JR00022302
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager

Job Profile Title

Grants Manager B

Job Description Summary

The key responsibility of this role is to provide financial and administrative support for the research activities of the School of Social Policy & Practice. Under limited supervision, this position will manage all research funds, including sponsored programs, internal awards, etc. from pre-award through post-award.

The Grants Manager will work in collaboration with Principal Investigators on areas including, but not limited to, proposal development; budget guidance and monitoring; compliance with sponsor and University guidelines; progress reporting and forecasting; close-out reports; effort reporting. This role will also handle award related accounting, payroll, purchasing, and other financial processes as well as manage all general ledger research related balances.

As a key member of the School's Finance & Administration team, the Grants Manager will perform analysis on sponsored project activity to understand fund flows, including the timing and impact on fiscal years; ensure appropriate indirect cost recovery rates; and participate in the budgeting, forecasting, variance analysis, and year-end closing processes as they relate to the position responsibilities.

Job Description

  • Pre-award: Manage the proposal development process, including providing financial & administrative support to PI s & other personnel; assisting researchers in accurate and compliant budget development; ensuring indirect cost recovery is appropriate; developing and maintaining guides/checklists to aid PI's in proposal development; ensuring that all submissions are in compliance with sponsor and University guidelines; and other pre-award responsibilities as deemed necessary.
  • Post-award: Set-up new budgets in BEN; manage grant accounting, including journal entries, payroll, purchasing, etc.; produce reports (including fund projections) and ensure all charges are compliant and accurate; meet with PI's to review fund status, progress reporting, budget management, closeouts, etc.; request no cost extensions; manage the subcontract process and electronic system updates (i.e., Penn-ERS (Effort Reporting), etc.); and perform other post-award processes as needed.
  • For employees paid on research awards, enter distributions in the payroll system, plan annual distributions, and advise PI's of summer salary. Manage the effort reporting process, including preauthorization and follow-up with staff members and PI's to ensure that reports are accurate and timely. Maintain salary grids and work with other F&A staff members to ensure faculty and staff are correctly paid.
  • Manage all general ledger research related balances, including not only sponsored program funds, but also Penn awards (i.e., URF, etc.), SP2 funded research awards (i.e., IRA s, Dean funding, etc.), and others to ensure that balances are not in deficit, amounts are accurate, charges are hitting the correct funds, faculty and others are informed of and in agreement with the available balances, and so on.
  • Perform analysis on sponsored project activity to understand fund flows, including the timing and impact on fiscal years. Periodically review total indirect cost recovery as a percentage of total award funding to ensure the School is not inadvertently subsidizing the grants activity due to lower than sufficient rates.
  • Assist with the year-end closing process, periodic variance analysis and reporting, annual budgeting, and routine forecasting as deemed necessary.
  • Serve as primary liaison with the Office of Research Services on pre-award and post-award issues.
  • Maintain professional knowledge through university sponsored training as well as information from federal agencies and professional research administration
    groups. Monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance.
  • Other duties and responsibilities as assigned.


Qualifications
Bachelor's Degree with 5-7 years of related experience or equivalent combination of education and experience is required

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Social Policy and Practice

Pay Range

$59,703.00 - $113,435.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit

 

Learn about sustainability at Penn

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
Philadelphia
PA
19104
US

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