Assistant Director of Career Development for Experiential Learning & Internships

Job description

Category:: Administrative/Staff
Department:: APEX
Locations:: Springfield, MA
Posted:: Jul 27, 2020
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 2356

About American International College:

American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 3200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

The P3 initiative is a partnership with area businesses to provide scholarships for students to engage in experiential learning opportunities. Students participate throughout the academic year to gain practical work skills and business knowledge. The program is designed to build transferable skills for the workplace and to support the talent pipelines of area employers.

The AIC Plan for EXcellence (APEX) Program is a shared, comprehensive four-year experience to help undergraduate students succeed and persist through to graduation. The APEX Program is a federally funded grant program that is supported by a United States Department of Education Title III Grant (Strengthening Institutions Program). The focus of the APEX Program is to assist students achieve their own apex by helping them identify, develop, and achieve their educational, professional, and personal goals. The program is organized around four broad learning outcomes: Intellectual Development & Lifelong Learning, Personal Growth, Social & Cultural Competency, and Career & Professional Development.

The APEX program is comprised of four one-credit APEX courses (one taken each academic year) in conjunction with vibrant out-of-classroom experiences that are intended to strengthen and enhance a student's AIC experience. The academic courses, referred to as APEX 1-4, are designed to help students navigate the various academic, social, and personal transitions that they will experience in college while preparing them for their future careers. The four courses also serve as part of the College's General Education requirements for students. Students will complete a variety of activities and assignments, such as goal setting, creating e-portfolios, and conducting informational interviews that will help them grow and learn over their time at AIC. Additionally, students will participate in structured co-curricular experiences that extend their learning while helping them develop strong connections to their peers, faculty, staff, and the campus.

The position of Assistant Director of Career Development for Experiential Learning & Internships was created under the auspices of the Department of Education Title III, Part A: Strengthening Institutions grant awarded to American International College for the development of the AIC Plan for EXcellence (APEX) program. The position will be funded partially through the grant's dedicated personnel funds through September 30, 2024.

Job Description:

  • Develop, implement, and assess the P3 Experiential Learning Program. This includes the daily operation of responding to concerns and supporting students and program partners through proactive problem solving as the primary program liaison. Collect all relevant documentation from program partners, staff, faculty, and students (e.g. Memos of Understanding, student handbook signoffs, experiential learning placement descriptions, applications, evaluations). Monitor student completion of hours in TimeSheetX and ensure compliance with college policies and applicable laws. Develop campus resources to further support P3 students and augment the student experience.

  • Develop campus resources for the internship program and ensure availability to students, faculty, and employer partners. Provide internship resources for students enrolled in APEX Courses. Support students pursuing any credit and non-credit bearing internships. Facilitate connections and develop resources to assist all students in securing and maximizing their internship experiences. Work with the APEX Office to develop e-portfolios and other career-related materials (e.g. resumes, cover letters, LinkedIn profiles) to help students maximize the impact of their internships. Work with faculty to cultivate and develop appropriate internship sites and promote those opportunities to students.

  • Cultivate relationships with guest speakers, alumni participants, and outside organizations for on-campus events including the summer Career Camp, on-campus panels, and APEX classes and other classroom visits as well as identify and approve volunteer and service-learning opportunities. Manage and enhance relationships with past, current and potential employers with the intent to significantly expand career-ready internships and other opportunities for students and alumni.

  • Provide counseling and support through individual appointments, drop-ins, and events for undergraduate students.

  • Conduct and deliver workshops on campus related to career development in APEX classrooms and others as time and availability allow.

  • As a Title III funded position, conduct program assessment and evaluation and complete necessary grant reporting paperwork.

  • Other duties as assigned by the Director of the Saremi Center for Career Development.


  • Required Degree(s): Master's degree in education, counseling, student development, or related field.
  • Required Field of Expertise: At least two years of applicable experience. Experience organizing co-curricular experiences or internship coordination. Understanding of and experience utilizing strategies that promote student success and retention at the collegiate level.
  • Preferred Field of Expertise: Experience working with first generation college students; Experience with developing, planning, and implementing assessment and evaluation initiatives; Familiarity and past work experience with student databases (e.g. Starfish, CampusLabs, Jenzabar),
  • Preferred Training/Cert: Strong, MBTI Certification, Strengthfinder Certification, True Colors, SEE Training


  • Demonstrate a proficient and growing level of knowledge and understanding regarding best practices in career, internship, and experiential learning development
  • Demonstrated knowledge of NACE internship guidelines, Department of Labor regulations, and internship professional standards/best practices
  • Demonstrated success in the development and implementation of programs and services to support and nurture a diverse student body
  • Effective written and oral communication skills, and advanced computer skills.
  • Proficient in the use of Microsoft Office Suite, student databases and the ability to create detailed reports, documents, presentations.
  • Ability to work independently and as an effective member of a team.
  • Knowledge of best practices and ability to create dynamic learning opportunities for students
  • Ability to create strong relationships with faculty, staff, and students

Additional Information:

Work Schedule

This is a grant funded, full-time, exempt level, benefit eligible position. Normal office hours are 8:30 am - 4:30 pm, flexible to the needs of the department. Occasional night and weekend work may be required.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

  • Brief cover letter
  • Current resume
  • Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 7/28/2020
Application Due: 10/14/2020
Work Type: