Director, College Research Administration

Job description

Posting Details


Vacancy TypeEHRA Non-FacultyIs Internal Transfer OnlyNoWorking TitleDirector, College Research AdministrationSalary RangeAnticipated Hiring RangeCommensurate with experiencePosition Number00062059Work ScheduleM-F; 8am-5pmFull Time Equivalent (FTE)1.0Department150101 - College of Natural ResourcesDepartmentCollege of Natural ResourcesJob City & StateRaleigh, NCPrimary Function of Organizational Unit

The College of Natural Resources Research Office (CNR Research Office) is an administrative unit of the College of Natural Resources (CNR). The CNR Research Office provides services to CNR primarily through:

•Promotion, development and facilitation of research of the faculty in CNR,
•Assisting in grant and contract applications, processing and negotiations, and
•Administration of post award accounting and grant oversight.

Promotion, development and facilitation of research of the faculty in CNR: This includes the promotion of the research interests of CNR departments and faculty internal and external to the university; encouragement of CNR faculty to engage in scholarly research in their respective fields that will provide opportunities for students, foster continuing professional development and bring external recognition to CNR programs; providing information to CNR faculty on opportunities for research funding and collaborative interactions; seeking resources for CNR from university, state, federal and the private sectors; allocation of resources made available to the CNR Research Office including indirect costs; and serving as a primary liaison for CNR research to various governmental and private organizations/units, committees and offices internal and external to NCSU.

  • New hardware and software updates and changes require additional training and continual processing adjustments. Federal, state and industry policy and procedure changes for example require referring frequently to the current changes, many of which are updated on their web pages. Accountability for the proposal processing and award documentation rests with the colleges.

Grant and contract applications, processing and negotiations: This includes thorough review and approval of all grants and contracts originating in CNR, in whole or in part, prior to submission to the sponsors. Special attention is paid to issues of health and safety. The CNR Research Office has primary responsibility to insure that all guidelines required by sponsors are met prior to submission of proposals and for the budget, space and other resources committed by the CNR’s departments and/or the college to insure that all obligations can be met. The CNR Research Office works closely with the Office of Contracts and Grants, the Purchasing Office, the Office of Finance and Business and the granting agencies on all post award activities.

Administration of post award accounting and grant oversight: The CNR Research Office, in cooperation with CNR’ PIs and departments, has primary accounting responsibility for all research grants and contracts for which CNR’s faculty serve as PIs and for all sub-accounts to CNR’s faculty who serve as co-PIs when the PI is in another college. The college is responsible for insuring that state, agency and federal COS accounting guidelines, as applicable, are to be followed and that all Cost sharing and cash matching commitments are fully documented. The CNR Research Office works closely with the Office of Contracts and Grants, the Purchasing Office, the Office of Finance and Business and the granting agencies on all post award activities.

Essential Job Duties

North Carolina State University, College of Natural Resources, College of Research Administration invites applicants invite applicants to fill the position of Director of Research Administration.

The successful applicant will exercise supervision of professional and administrative staff, manage and administrate pre-award services, and post-award time and effort related to sponsored projects as needed, increase external funding, particularly government grant and funding, by being aware of and communicating funding opportunities to faculty; stimulate and work with faculty to develop competitive proposals; work closely with academic administrators to identify targets of opportunity and conduct training programs in grant preparation for faculty; participate in collaborative relationships with other universities and local economic development organizations to promote increased funding for research and training from which the College of Natural Resources may benefit.

Other Work/Responsibilities

•Manage and administrate pre-award services, and post-award time and effort related to sponsored projects as needed.
•Provide service to the faculty by facilitating their efforts to pursue scholarly activities, professional development, creative endeavors, training programs, equipment acquisition, and community service; promote externally sponsored instructional, research and public service programs; provide pre-award administrative assistance to faculty applying to external agencies for project funding.
•Evaluate adherence to University, sponsor, federal and state laws, regulations, and policies governing funded projects.
•Oversee McIntire Stennis Capacity funding and the management of all College consortia.
•Develop and integrate strategies aligned with the overall strategic plans for the effective management and leadership of the staff.
•Review all modifications in awards, requests for extensions, and revisions in implementation schedules and negotiate with funding agency representatives concerning these matters.
•Supervise the preparation of correspondence regarding grants and contracts.
•Communicate interim and final reporting deadlines with Principal Investigators and administrative staff having primary responsibility for meeting sponsor deadlines and communications requirements.
•Supervise research and sponsored program staff.
•Assess the team’s ability to maintain high-quality, value-added services in response to the growth of CNR’s grant and contract activities, and implement efficiencies and new, creative approaches where necessary to address increases in workload volume or complexity.
•Make recommendations for changes to CNR’s policies and procedures to ensure that they add value to the CNR research enterprise.
•Develop (or revise) documents and implement internal SOP policies, procedures, and practices.
•Inform the University community of changes in federal regulations and laws, state statues, and municipal ordinances regarding the solicitation, management, and administration of contracts.
•Establish and maintain effective and productive working relationships with all University stakeholders, especially with units responsible for impacting the solicitation, acceptance, and administration of grants and contracts.
•Formulate guidelines for institutional awards that support creative research activities; encourages University applications for such awards; and oversees processes for selecting awardees based on the merits of the proposal.
•Lead the design, development or adaptation, and implementation of processes and electronic systems supporting sponsored programs activities.
•Supervise enhancements of data and document management systems, and web page integration to create electronic processes, reporting functions, and updating campus policies and procedures.
•Manage special projects and perform other duties as assigned.

Minimum Education/Experience

Masters degree and at least three (3) years of experience in research administration, budgeting, research, or administrative management or Bachelor’s Degree and at least five (5) years of experience in research administration, budgeting, research, or administrative management or equivalent combination of education and experience.

Departmental Required Skills

  • Knowledge of grant writing and collaborating with faculty and non-instructional areas to promote research, compliance and adherence to policies and procedures governing funding agencies is required.

•A strategic thinker and creative problem solver with strong analytical skills.
•Excellent judgment and ability to grasp complex subject matter and communicate with all levels of employees.
•Able to facilitate meetings and communicate results to executive team and management.
•A demonstrated ability and gravitas to work with a wide variety of skill-sets and personalities to move the ball forward.
•A fast learner who can master the salient details of research administration and compliance and apply that knowledge.
•Success and high comfort level with facilitating discussions between multiple stakeholders with multiple opinions and experiences.
•Must be articulate and display clear and dynamic communications skills- oral, written and presentation.
•A sophisticated understanding of the interrelations amongst all of the parties involved.
•An in-depth understanding of various issues within the scientific and corporate business community, including funding, both public and private.

•Strong interpersonal skills, able to work collaboratively with multiple constituents.

•Excellent Microsoft Excel, Word and Google Suite (e.g, Google forms, Google Drive file management etc.)

Preferred Experience, Skills, Training/Education

Experience with NCSU RADAR, PINS, Peoplesoft (e.g., Financials, Wolf Reports, Human Resources, etc.) InfoEd, Federal submission portals (e.g.,,, ERA Commons, EERE, etc.)
Masters, Certified Research Administrator (CRA).

Required License or Certification


Special InstructionsJob Open Date07/24/2020Anticipated Closing Date08/07/2020Is this position partially or fully funded on ARRA stimulus monies?NoProposed Hire DateAA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • Job Alert (automated email from our system)
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Radio / Television Advertisement
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Do you have (or will you have by date of hire) post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience?
    • Yes
    • No
  4. * Please briefly explain your experience in research administration, budgeting, research, and/or administrative management. Specifically, please highlight any experience with research components and/or financial closeouts.

    (Open Ended Question)

Application Materials RequiredRequired Documents

  1. Resume/CV
  2. Cover Letter
  3. Contact Information for References

Optional Documents




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Job No:
Posted: 7/28/2020
Application Due: 8/20/2020
Work Type: Full Time