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Secretary II, New Student Center

Employer
Miami Dade College
Location
Wolfson Campus

Job Details

Job Title: Secretary II, New Student Center
Location: Wolfson Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1000264
Job Details

Job Family

STAFF- Support Non-Exempt (SNE)

Grade

9

Salary

$14.79- $18.49

Department

New Student Center

Reports To

School Director, Associate Dean, College-wide Director, or Assistant Vice Provost

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

July 30, 2020


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Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost


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  • Compiles and processes information for analysis as requested
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Answers telephone, screens callers, relays messages, and greets visitors
  • Maintains calendar, correspondence, and supplies
  • Opens, sorts, and screens mail and prepares outgoing mail
  • Maintains time and attendance records as assigned
  • Prepares or acts as back-up preparer for on-line payroll as needed
  • Establishes and maintains filing system for the designated area
  • Prepares correspondence, proposals, and reports
  • Interviews, assigns, trains and supervises student assistants assigned to the Department
  • Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
  • Handles highly confidential information
  • Performs other duties as assigned

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  • Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
  • All degrees must be from a regionally accreditted institution.
  • Knowledge of College policies and procedures
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures
  • Ability to type 40 wpm
  • Ability to pass an MDC Assessment Exam
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
  • Ability to write routine reports and correspondence
  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments

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Organization

Since we opened our doors in 1960, the educators at Miami Dade College have focused on providing quality and innovative educational opportunities to every member of our community desiring a higher education. Our goal is a simple one, to ensure the success of our students and increase the strength of our communities.

Today, Miami Dade College is the largest, most diverse and highly regarded college in the nation. We operate eight campuses with over 6,000 employees who educate over 170,000 students from around the world. The College offers over 300 programs of study and several degree options, including vocational, associate, and baccalaureate degrees. We also offer numerous Community Education classes as well as online credit classes through the Virtual College.  Specialized and advanced educational opportunities include the prestigious New World School of the Arts, The Honors College and our Dual Enrollment Program.

With such a large organization, our employment needs are very diverse. From full-time professional faculty to part-time adjunct faculty and support staff, the people who comprise the MDC workforce are the innovators who help the College maintain our reputation as one of the most highly regarded colleges in the country.

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