Job Title: Assistant Registrar
Location: Atl Metropolitan State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 219537
Job Summary This is a full-time exempt position which reports to the Registrar. This position is responsible for assisting in directing the student registration process and for assisting in managing the maintenance of student records.

Responsibilities PRINCIPAL JOB RESPONSIBILITIES:

Reviews and evaluates transfer credits. (25%)Evaluates transfer student college transcripts.Ensures compliance with transfer articulation agreements.Updates transfer credit equivalency database.

Assists in the development of the college catalog. (15%)Communicates deadlines to academic departments and other stakeholders.Builds catalog pages.Trains and supervises the work of catalog editors.Performs end-of-term duties. (15%)Coordinates preparations for graduation ceremonies.Evaluates and processes graduation applications.Communicates with students and advisors to resolve issues.Maintains and updates student records. (15%)Processes course substitutions and exceptions. Applies credit by exam.Processes schedule adjustment forms.Applies grade changes.Performs a variety of related duties. (30%)Builds new courses in Banner.Assists with error corrections to University System data warehouse submissions.Makes webpage updates.Assists with assigning classrooms.Replies to email.Processes transcript requests.

Required Qualifications Baccalaureate degree in a course of study related to the occupational field required.

More than two years of related experience required.

Knowledge, Skills, & Abilities

Knowledge of student records management principles.Knowledge of college registration processes.Knowledge of academic grading and transcripts.Knowledge of data analysis and reporting.Skill in the operation of computers and job related software programs.Skill in decision making and problem solving.Skill in interpersonal relations and in dealing with the public.Skill in oral and written communication.

GUIDELINES

Guidelines include the college academic catalog, software user instructions, Board of Regents policies and procedures, the Family Educational Rights and Privacy Act, US Department of Education policies, SACSCOC requirements, and college policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of varied management duties. Strict guidelines and deadlines contribute to the complexity of the position.The purpose of this position is to assist in directing student registration and records maintenance operations. Success in this position contributes to the efficiency and effectiveness of those operations.

About Us

Welcome to Atlanta Metropolitan State College (AMSC), a University System of Georgia (USG) institution that is fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Atlanta Metropolitan State College has a rich history that is tied to the City of Atlanta for which it is appropriately named. The college offers high quality baccalaureate, associate and certificate programs that are challenging, comprehensive and very affordable. Atlanta Metropolitan State College currently serves about 3,000 students and is situated on a beautifully landscaped Southwest Atlanta campus; which is located ten minutes south of downtown Atlanta and fifteen minutes north of Hartsfield-Jackson International Airport.

Equal Employment Opportunity

Atlanta Metropolitan State College is an equal employment opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military/veteran status.

EVerify # 111036

4/2/2008

Other Information PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to walk. The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.