Program Coordinator (4722C) - 7667 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: May 16, 2020

Departmental Overview

D-Lab provides services, support, and a venue for cutting-edge research design and experimentation in data-intensive social science. D-Lab provides resources for in-depth consulting and advising, access to staff support, and training and provisioning for software and other infrastructure needs.

At the core of D-Lab are its scientific and technical staff members, who provide training and consulting, support our data resources and restricted data services, and advise on technical questions and research design. The Lab's goal is to provide a 21st-century research infrastructure for the campus that will dramatically expand Berkeley's capabilities in project design; acquisition, access, and enhancement; linking and extending; analysis; visualization; and curation and stewardship.

For more information, please visit http://dlab.berkeley.edu

Responsibilities

Administration and Finance:

This position provides essential administrative and financial coordination, maintaining office efficiency and building a successful office environment by organizing and developing office operations and procedures. Administrative duties include providing assistance to the D-Lab Executive Director and Operational Lead, processing HR procedures, keeping the office efficient and organized, building office morale, managing communications related to the office, ordering supplies, and managing facilities, technical services and equipment.

Finance responsibilities include management of payments and reimbursements, fund transfers, producing monthly financial and quarterly budget reports, facilitating deposits, and tracking actual expenses for annual budgeting. The Program Coordinator performs duties in campus systems such as Berkeley Financial System (BFS), Cal Answers, Student Information Systems (SIS) and BearBuy. They coordinate with Campus Shared Services and these units to process purchase orders, honoraria, travel and entertainment reimbursement requests, transfers, and deposits, following proper policies and procedures. Also maintains filing systems and updates procedural manuals.

The Program Coordinator functions as part of the D-Lab team and provides back-up and assistance to other D-Lab staff as needed.

• Facilitates cross-training in the office by training work-study and other D-Lab staff.

Communications and Web:

• Communications activities includes assisting in compiling documents and reports; and assisting in content development of features, announcements, newsletters and other information to news media, the campus community, and the general public; facilitating the production and circulation of posters and fliers; and ensuring timely and accurate updates to the Consortium's websites.
• Troubleshoots website issues and works with campus IT in resolving them.

Events and Meetings:

The Program Coordinator works with D-Lab faculty and staff to assist with large and small public events, conferences, meetings. Event related tasks include planning and running events, reserving spaces and equipment, ordering food service and catering, facilitating payments and reimbursement requests for events, communicating with speakers and guests, handling AV/recording equipment, and providing back-up support.

Grant Research and Correspondence:

The Program Coordinator works with D-Lab faculty and staff to collect and collage grant materials, draft and organize grant-related correspondence, and track grant-related budgets to maintain timely and accurate information on awards and project progress.

• Assists in researching funding and development possibilities and helps prepare grants proposals.
• Assists in the renewal and development of grants for related programs.

Required Qualifications

• Ability to use and learn multiple software programs and online systems.
• Demonstrated ability to manage multiple tasks and responsibilities simultaneously under general supervision.
• Ability to establish priorities and meet multiple deadlines independently.
• Demonstrated ability to solve complex operational problems with creativity.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Computer proficiency in MS Office (Especially Excel and Word), Calendar, and the internet.
• Demonstrated ability to perform business transactions with a high degree of accuracy.
• Demonstrated skills in the areas of customer service; organization and attention to detail and maintaining positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills as required.
• Ability to handle sensitive/confidential information with good judgment, tact, and discretion.

Preferred Qualifications

• Ability to learn and follow University procedures and regulations, and learn to use UC online systems as needed.
• Ability to manage projects independently.
   

Salary & Benefits

This is a non-exempt, hourly paid position commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html 

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=7667&PostingSeq=1





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