Posting Details

Link to job brochure:Classification TitleSenior Matriculation SpecialistJob Category:Classified StaffJob Open Date:01/13/2020Job Close Date:Initial Screening Date06/23/2020Position ID:P0005127; P0005128Job Open ID:REQ8597; REQ8598Position Title:Senior Matriculation Specialist, Categorical (one or more positions) (EXTENDED)Location10-Irvine Valley CollegeDepartmentAdministration (IVC-030-000)Term:12 Months/YearSalary Schedule Link:Click here for current Salary SchedulesPay Basis:MonthlyPay Range:127; Starting salary is $4,784.00/month% of Range:100%Hours per week:40Work ScheduleMonday – Thursday (9:00 am – 6:00 pm) and Friday (7:30 am - 4:00 pm)Receives Benefits: YesClassification Benefits:

The District offers a comprehensive package of insurance benefits to eligible
employees, which includes medical and dental insurance, a vision-care plan, life
insurance and dependent life coverage, accidental death and dismemberment
coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public
Employees Retirement System (CalPERS).

Position-Specific Benefits:Additional Position Information:Permanent link to postinghttp://jobs.socccd.edu/postings/10486Summary Description:

Under direction from assigned supervisory or management staff, performs a variety of specialized duties related to matriculation at the assigned College; conducts outreach programs for potential students; conducts campus tours for prospective students and their parents; conducts orientation sessions for students to explain entrance and ongoing requirements; analyzes, researches, and determines course equivalencies to clear prerequisites; and assists in coordinating the matriculation process with other District departments and divisions.

Distinguishing Characteristics:

This is the advanced journey level class in the Matriculation Specialist series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including conducting outreach programs for potential students, both on and off campus in order to explain requirements regarding the College’s expectations, both academic and personal. In addition, positions at the Senior level conduct detailed analyses of student transcripts and course descriptions to clear English/math prerequisites and ensure students enroll in appropriate courses. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of
the listed duties and/or may be required to perform additional or different duties
from those set forth below to address business needs and changing business
practices. Please see Job Duties for details.

Knowledge of:

Methods and techniques used in conducting promotional and information sessions for current and prospective students.
Matriculation requirements and procedures at a community college.
Pertinent federal, state, and local laws, codes, and regulations including Title V matriculation requirements.
Transcript evaluation techniques including those used in determining English and math course equivalencies, credits, and prerequisites.
Confidentiality requirements when dealing with personal and sensitive student information.
Data collection and basic research principles and practices
Basic mathematical and statistical principles.
Principles, practices, and procedures of business letter writing and report preparation.
Recordkeeping methods and procedures.
Principles and practices used to establish and maintain files and information retrieval systems.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Work organization principles and practices.
Principles and techniques used in public relations.
Interpersonal skills using tact, patience, and courtesy.
Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:

Coordinate and conduct outreach and orientation sessions, representing the College to potential students.
Understand the organization and operation of the College as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform responsible and difficult programmatic and administrative duties involving the use of independent judgment and personal initiative.
Interpret matriculation requirements based on a student’s academic history, personal circumstances, and personal goals.
Analyze transcripts from other colleges and universities to determine course equivalencies, prerequisites, and credits.
Assure that students enroll in appropriate level English, reading and math classes.
Compile and analyze detailed data related to assigned functions.
Troubleshoot problems that may be related to admissions and records assessments and orientation/advisement sessions.
Administer, score, and interpret placement and diagnostic tests.
Respond to requests and inquiries from students, staff, or the public including regarding the interpretation of matriculation procedures and policies; effectively present information in person or on the telephone to students, staff, or the public.
Implement and maintain filing and record-keeping systems.
Independently compose and prepare correspondence and memoranda.
Plan and organize work to meet schedules and changing deadlines.
Establish goals and timetables to meet program needs.
Work within the policies, functions, and requirements of area of assignment.
Provide lead supervision and training to assigned staff.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Type or enter data at a speed necessary for successful job performance.
Use correct English usage, grammar, spelling, punctuation, and vocabulary.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work independently and effectively in the absence of supervision
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in counseling, education, liberal studies, psychology, or a related field.

OR
Equivalent to an Associate’s degree from an accredited college or university with major course work in counseling, education, liberal studies, psychology, or a related field.

Experience:

Four years of increasingly responsible administrative and programmatic experience including two years of experience working with students in all matriculation functions including at least one year as a Matriculation Specialist or closely related classification.

OR
Six years of increasingly responsible administrative and programmatic experience in student services that demonstrates comprehensive knowledge of matriculation functions.

License or Certificate:

A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to other locations, such as local high schools, to conduct work.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting with occasional field trips, including those to local high schools. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:Additional Classification Information:

This is a categorical funded position with employment contingent upon funding by the Student Success and Support Program (SSSP).

Position Specific Benefits:Job Duties

Job Duties

Duties and Responsibilities

Perform a variety of specialized duties involved in the matriculation processing of new, continuing, and returning students.

Duties and Responsibilities

Plan, organize, and implement College recruitment events.

Duties and Responsibilities

Participate in outreach programs and conduct orientation sessions for new and potential students; answer questions and provide information concerning the College’s expectations for academic achievement goals.

Duties and Responsibilities

Analyze transcripts from other colleges and universities; research and evaluate course levels in order to determine appropriate equivalencies; clear prerequisites.

Duties and Responsibilities

Administer student testing processes; process students with test appointments; screen students for appropriate test; administer and score English placement, math diagnostic, reading, and ESL tests to students for matriculation; process test results.

Duties and Responsibilities

Coordinate, conduct, and schedule students for orientation and appointments with counselors; perform follow-up of students that do not keep test or advisement and orientation appointments.

Duties and Responsibilities

Maintain and update matriculation files; generate matriculation letters; perform matriculation data entry; prepare evaluation reports for matriculation and counseling staff including providing information for course and workshop scheduling to meet student needs.

Duties and Responsibilities

Prepare, maintain, compile, and evaluate services provided to students and the number of students served; analyze data, identify trends, and develop recommendations for improved services and outcomes; provide statistical reports to administration.

Duties and Responsibilities

Serve as liaison between students, instructors, and counselors to facilitate the matriculation process, specifically in areas of admission and records, testing, orientation and advisement, registration, counseling follow-up, and coordination and training of academic and classified staff.

Duties and Responsibilities

Plan, prioritize, assign, supervise, and review the work of student assistants and staff involved in matriculation functions and activities; provide training to other staff regarding prerequisite code clearance and accessing transcripts.

Duties and Responsibilities

Oversee the Student Ambassador Program.

Duties and Responsibilities

Provide campus tours to prospective students and campus visitors.

Duties and Responsibilities

Serve as member of assigned committees and groups.

Duties and Responsibilities

Perform related duties as required.

Duties and Responsibilities

Perform related duties as required.

Documents Needed for ApplyingRequired Documents

1. Resume / CV
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2
3. Letter of Recommendation 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Have you obtained education equivalent to a Bachelor’s degree from an accredited college or university with major course work in counseling, education, liberal studies, psychology, or a related field?
   • Yes
   • No
2. * Have you obtained education equivalent to an Associate’s degree from an accredited college or university with major course work in counseling, education, liberal studies, psychology, or a related field?
   • Yes
   • No
3. * Describe how your experience includes at least six years of increasing responsibility in administrative and programmatic tasks in student services that demonstrate comprehensive knowledge of matriculation functions (outreach, admissions, assessment, academic advising, orientation, etc)?

   (Open Ended Question)

4. * Does your experience include at least four years in student services that demonstrate comprehensive knowledge of matriculation functions?
   • Yes
   • No