Industrial Relations Events Coordinator (6298U) - Division of Data Science & Information About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 5/11/20

Departmental Overview

The Division of Data Science and Information has been created to meet the opportunities and demands of a world in which data, machine learning, and artificial intelligence inform policy and practice in virtually every arena. UC Berkeley, with its excellence across disciplines, is the ideal place to create a vibrant and collaborative environment to propel discovery, education, and impact across these fields. The Division brings together faculty, researchers, and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age. Core to the Division is a commitment to examining how the digital revolution affects equity and opportunity—and building the capacity to respond to these challenges. Formally established in July 2019 following a multi-year planning process that engaged faculty from across campus, the Division was created in response to intense student, faculty, and workforce demands. To fully support data science in a broad, rich, and deep manner, the Division connects the:

 

•        Data Science Education Program
•        School of Information
•        Departments of Electrical Engineering and Computer Sciences and Statistics.

 

To enhance synergy, the Division includes the:

•        Berkeley Institute for Data Science 
•        Data Science Commons, an experimental space designed to advance outstanding new transdisciplinary                
        Programs that may not fit into the footprint of existing departments.

The External Relations unit engages with alumni, friends, industry, and foundations to advance the vision and mission of the new Division, inviting key constituencies to provide input and make philanthropic investments in support of the Division's students, faculty, and programs. The Industrial Relations Events Coordinator is an integral part of the External Relations team, planning and organizing complex events relevant to the Associate Provost's Immediate Office and the Data Science Education Program. The Event Coordinator provides the full service of logistical support to ensure productions are successful in scope, time, and budget. This position will also grow ties between the Division and corporate partners, strengthening external relationships for better job placement opportunities for our students.

Responsibilities

40%  Consults with clients on all details regarding events and comprehensive event planning. Demonstrates good judgment in making decisions and managing events.

• Plans, organizes, and identifies real and potential event locations and vendors. For on campus events, secures necessary permits and certificates of insurance in according with UC policy.
• Manages contract negotiation for venues, catering, audio/visual needs, and other event logistics.
Guides and implements marketing and planning timelines in collaboration with colleagues.
• Develops, implements, and maintains detailed record of event budgets, attendance list, parking needs, mailers, pack list, etc.
• Determines and coordinates staffing needs, securing the cooperation of staff colleagues or student volunteers.
• Tracks progress of events, conferring with stakeholders regarding event goals and objectives.

25%  Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.

• Regularly evaluates the success and pain points for completed events, seeks feedback from attendees on opportunities for improvement.
• Manages all event related transactions and purchasing: Event Planner Card and bluCard, travel reimbursements and arrangements, event swag and supply purchases, etc.
• Helps with VIP and general speaker management to ensure important visitors have a positive experience.

20%  Industrial Relations Program development:

• Advises on the creation of a public-facing industrial relations program to foster and grow beneficial connections with corporate partners.
• Collaborates with Division colleagues to provide interested parties data on diverse student demographics for recruitment efforts from companies.
• Marketing to student groups for information sessions/tabling events and advertises a partner company's talk on social media then invites Data Science students to submit resumes.
• Arranges logistics for industry partners to promote hiring opportunities and interviews on campus.

10%  Contributes to and participates in long-range unit event planning.

• Creates and maintains a calendar of events to be shared with senior management.
Supports planning and research into new and non-routine events, which may include: online events such as webinars or chats, campus visitation program, etc. Researches tools and resources the Division can use for future conference, symposiums, or retreats, like how to accept registration fees from non-campus attendees. Assists with holiday party planning, student appreciation events, etc.

5%   Career Development:

• Attends classes and workshops that enhance expertise in event planning such as the UC Berkeley Event Planning Certification Program.

 

Required Qualifications

• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Thorough knowledge of, or the ability to learn the campus, its vision, mission, programs, policies, achievements and infrastructure.
• Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness.
• Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
• Available for weekend and evening activities with advance notice.

Preferred Qualifications

• Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• The salary range designated for this position:  $60,800 - $88,500; however, starting salary will be commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=5703&PostingSeq=1





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