Executive Assistant, VP of Enrollment Management

Location
Tuskegee, AL
Posted
Apr 22, 2020
Institution Type
Four-Year Institution

Posting Date: January 7, 2020 Posting End Date: March 7, 2020

Position: Executive Assistant Location: Enrollment Management & Student Success

Status: Full Time; Exempt

Special Qualifications

In keeping with the President’s commitment to Tuskegee University seeking “Excellence in Every Way”, the ideal Executive Assistant will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Job Duties and Responsibilities

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with students and department directors
  • Prepare internal and external documents for team members, vendors, and alumni
  • Schedule meetings, manage appointments and build comprehensive travel itineraries
  • Assist with enrollment management on/off-campus events and staff appreciation functions
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff, students and partners
  • Take and transcribe minutes of meetings for review and typing into final form
  • Maintain the budget for the division of enrollment management
  • Create all Purchase Orders, Requisitions, Check Requests, and all Intra-institutional Vouchers for Enrollment Management
  • Perform all other duties as assigned

Qualifications

  • Bachelor’s degree in the humanities or closely related fields
  • Minimum of 4+ years of experience reporting to senior level management
  • Ability to communicate effectively, both oral and written
  • Strong background/knowledge in the use of database systems, Microsoft Word, Excel, and PowerPoint software.
  • Previous office work experience, be able to accept responsibility and run administrative aspects for the office
  • Advance Microsoft Office skills, with an ability to become familiar with university-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Exceptional interpersonal skills

Salary

Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, (3) letters of reference (with detailed contact information) and copies o unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the even budgetary or operational constraints.

Tuskegee University

Attn: OHR Employment/Recruitment

1200 West Montgomery Road

101 Kresge Center

Tuskegee, Alabama 36088

Email Address: [email protected] | Fax: 334.724.4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. Must be able to pass a drug screen and background check.

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