Job description


San Jose/Evergreen Community College District

Close/First Review Date: 03/15/2020

Campus Location: District Office

Position Description:

The Contracts and Risk Manager reports to the Vice Chancellor of Administrative Services at the District Office. This is a full time, 12 months per year, management position.


Under the general direction of the Executive Director of Fiscal Services or assigned administrator, the Contracts and Risk Manager is responsible for organizing, coordinating, and assisting the Director with negotiating contracts and risk management programs district-wide. The position reviews contracts to assess appropriate legal form to minimize exposure to risk and liability in the event of contract default, and to ensure that the staff, students, public and district's assets are adequately and appropriately protected.


This position is responsible for developing the risk management budget and determining the allocation of department funds. Works with attorneys, adjusters, and investigators in handling claims and lawsuits against the district, keeps district staff aware of situations that could expose the district to loss of property, liability, and litigation.

1. Develop document for contractual agreements between the district/colleges and various vendors including, but not limited to maintenance contracts, service contracts, performance contracts, lease agreements and Independent Contractor Agreements.

2. Explain and interpret rules, regulations, policies, and procedures pertaining to contractual agreements to district personnel and representatives of other agencies.

3. Confer with and advise college officials on contract requests, and on the development, preparation, interpretation, and revision of technical specifications for the procurement and lease of materials and services for compliance with law and district policies.

4. Act as a liaison between the district and external agencies, including school districts, city and state governmental agencies.

5. Assist in the resolution of complex problems and issues over contractual interpretations between vendors and users regarding deficiencies in quality of goods or services received by the district, terms and conditions, and completion of projects.

6. Evaluate vendor and product performance as necessary; compare performance to standards, specifications and terms of contracts; take appropriate action; maintain insurance records for active vendors as appropriate.

7. May administer contracts as assigned.

Risk Management:

8. Plan, coordinate, manage, and evaluate the functions assigned to the risk management section of the district, including safety, property and liability.

9. Ensure that programs comply with appropriate district, local, state, and federal requirements; work with insurance providers to report and investigate all claims.

10. Maintain records and files on liability and property claims; record communication from attorneys regarding status of such claims.

11. Prepare written material and present oral reports concerned with contracts and risk management for and to District personnel, committees, and Board of Trustees upon request.

12. Participate in the identification of hazards and any safety issues pertaining to all District sites to minimize insurance losses.

13. Assist in the administration of the District's student, liability & property insurance programs and act as liaison between the District and insurance carriers.

14. Instruct employees, students, and the public on student, property & liability accident reporting and claims procedures; inform District employees about student, property & liability insurance coverage and solutions for insurance problems; coordinate and administer P&L malpractice insurance for physicians working at campus health centers.

15. Work with related personnel to ensure proper implementation of safety programs such as Injury and Illness Prevention Program (IIPP), Hazard Communication Program, Chemical Hygiene Plan, Hazardous Materials Business Plan (HMBP), and Spill Prevention Control and Countermeasure Program (SPCC).

16. Advise on matters of safety and environmental health, as well as coordinate specific safety trainings (i.e. forklift training, hearing protection).

17. May serve on the safety related committee at college campuses or as chair on a district-wide committee.

18. Perform other duties as assigned.

Knowledge of:

1. Policies, standards, laws, regulations and practices pertaining to risk management, safety, insurance, loss prevention, and multi-lines claims handling.

2. California Education Code, government code and public contract code pertaining to community college operations.

3. Contract law and contract document development.

4. Risk management specializing in liability and property coverage.

5. Principles and practices of large complex organizations with multiple physical locations and building structures.

6. Technology, computers and software commonly used in a modern risk management office environment.
Skills and Abilities:
1. Understand, interpret, explain and apply laws, rules, policies, and regulations.

2. Communicate effectively both orally and in writing, including writing complex reports and presentations.

3. Analyze complex data and information and prepare reports and recommendations.

4. Work effectively with District personnel, contractors and their representatives, and legal advisors.

5. Represent and promote the interest of the District in administration of contract and risk management programs.

6. Handle difficult and sensitive issues and programs and resolve conflicts.

7. Develop and implement strategic planning and management processes.

8. Present solutions to management level with confidence and effectiveness.

9. Work independently with little direction.

Required Qualifications:

1. Bachelor’s degree from an accredited college or university with major coursework in business, public administration, or a closely related field with emphasis on insurance, risk management, or contract law.

2. Three years of experience in risk management, contracts, public administration or law, including interpreting, preparing, assisting in negotiation and processing of contracts.

Desired Qualifications:
Preferred Qualifications

1. Certification as an Associate in Risk Management (ARM).

2. Bilingual abilities, desirable.

District’s Diversity Requirements

  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

    Salary Range:
    $103,783- $126,149 Annual Salary (Range M20: Management 2018-2019). Salary Schedule. Starting salary placement is generally at Step 1.

    Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 18 holidays, 12 sick leave days and 6 administrative leave days per year.

    To be considered for this position please visit our web site and apply on line at the following link:

    About San Jose/Evergreen Community College District
    The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

    As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

    The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

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    Job No:
    Posted: 4/14/2020
    Application Due: 4/14/2032
    Work Type: