Job description

Posting Details

Posting NumberS04896PWorking TitleSR ACCOUNTANTDepartmentFranklin College Psychology DepartmentAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Franklin College of Arts and Sciences is the oldest, largest and most academically diverse college at the University of Georgia. In many ways, it is at the heart of UGA, the nation’s first state-chartered institution of higher education.
The first classes were taught in 1801 in a forest clearing on what is now the University’s historic North Campus. In 1806, the first permanent brick building was constructed on campus and named Franklin College in honor of Benjamin Franklin. The building, which was later renamed Old College, is the oldest structure in Athens and houses the administrative offices of the Franklin College of Arts and Sciences as well as classroom space.
Franklin College and University of Georgia were often used interchangeably to describe the fledgling institution until 1859, when the College of Law became the second college on a campus that now boasts 16 schools and colleges.

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

M – F; 8 am – 5 pm

Advertised Salary$36,000 - $40,000Posting Date04/06/2020Open until filledYesClosing DateProposed Starting Date05/01/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleAccounting Paraprofessional/ProfessionalFLSAJob FamilyBusiness And FinanceFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The senior accountant position is considered a hands-on position that is responsible for all departmental accounting including purchasing, preparing budget transfers/journals, journal vouchers and intra-University payment and assisting with the budgeting of funds. This position also assists with preparing monthly status reports for all state, restricted and foundation accounts. Responsible for processing all purchases via UGAMart and check requests. This includes following up with Accounting, Accounts Payable, Procurement and other units on campus to resolve issues. Process travel authorities and travel reimbursements for all members of the department. This position serves as the lead contact for pre-award and post-award grant administration between the Psychlogy Department and UGA’s Office of Sponsored Project Administration. In the pre-award stage, the person in this position closely interfaces with Principal Investigators and Sponsored Programs in the submission of grant proposals. In the post-award stage, this person closely interacts with the departmental business manager (and post-award university contacts) in the financial administration of grant projects. The position provides direction for the post-awarding activities, such as monitoring grant awards for accuracy and compliance with standards and providing post-award guidance.

Knowledge, Skills, Abilities and/or Competencies

• Coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Knowledge of budgetary theory, principals and practices; knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices
• Attention to detail
• Interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
• Interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Knowledge of:
- MS Office Suite
- Adobe
- UGA Mart
- One Source
- Data Warehouse
- UGA Financial/Budget Management
- OneUSG Connect
- Simpler
- TouchNet

Physical Demands

Work in a typical office environment.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Account Reconciliation

• As directed by the Business Manager, assist with the preparation of monthly reports for all departmental funds including state, income, restricted, and foundation and distributes them to Business Manager for review.
• Reconciles expenses to ensure they are accurately charged to appropriate chart strings.
• Reconciles all Petty Cash and Research Participants Incentive Program transactions.
• Ensures that purchases are made in accordance with cost accounting standards and UGA/USG policies.
• Work with business manager to ensure proper year-end close out on all state-funded accounts.
• Assist the department with any field study and/or study abroad financial management
• Serve as point of contact for student technology fees and equipment requests that are submitted through the college.

Percentage of time50Duties/Responsibilities

Payroll, Purchasing and Travel Processing

• Enters and submits for approval expense reports and purchase orders via UGAMart.
• Processes invoices for vendor payments
• Prepares budget transfers, journal vouchers and journal entries payments
• Ensures that P-Card and other transactions are accurate and in compliance with policies and procedures
• Acts as liaison between the department, vendors and various UGA business offices throughout the process
• Prepares travel authorities, travel expense reports and reimbursements for faculty, staff and students
• Handle all guest/visitor travel arrangements for the department
• Responsible for ensuring that proper documentation is received and all policies and procedures are followed
• Assist Business Manager with the processing of payroll transactions via the OneUSG Connect MSS System and serves as the bi-weekly payroll approver in the absence of the Business Manager

Percentage of time20Duties/Responsibilities

Sponsored Projects Pre-Award Support

• Serve the Psychology faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements.
• Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposes and proposal for additional funding to existing agreements).
• Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.
• Ensure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts.
• Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.
• Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest.
• Assist the PI in writing justifications for special approvals and exceptions to OMB policies.
• Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.
• Works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development.

Percentage of time10Duties/Responsibilities

Sponsored Projects Post-Award Support

• Provide grant support and reports to faculty in the post-award stage of research projects
• Account management and monthly reconciliation for restricted projects.
• Process HR/payroll actions that are related to grant projects for faculty and staff.
• Meet with faculty PI’s to review account activity, and ensure proper close-out of accounts.
• Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.
• Assist faculty with effort and assist with planning.
• Interface with and assist the accountant with travel authorities and expense statements, especially as it relates to grant projects.
• Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.
• Ensure that grant activities and expenditures are in accordance with federal, state, and university policies.

Percentage of time10Duties/Responsibilities

General Departmental Support

• As a member of the staff in the department, this position supports the faculty, staff and students. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources
• Coordinate and provide leadership on special projects assigned by the department head and business manager.
• Perform tasks and assignments as instructed by the departmental leadership

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 4/8/2020
      Application Due: 1/3/2021
      Work Type: