Assistant/Associate Dean for Academic Programs

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Job TitleAssistant/Associate Dean for Academic ProgramsFLSA StatusExemptPosted Salary RangeCommensurate with ExperienceEmployment StatusFull TimeDepartmentSchool of Agriculture and Applied SciencesMinimum Qualifications

An earned doctorate (or other related terminal degree) and a successful record of achievement in teaching and outreach activities, and qualifications to serve as tenured faculty member in one of the academic units within the school.

Purpose of Job

The Assistant/Associate Dean for Academic Programs within the School of Agriculture & Applied Sciences will play a critical and supportive role in strengthening the school’s efforts to provide quality advising and promote undergraduate student academic success. This position will support an innovative and holistic approach to providing students with the assistance, guidance and resources necessary to be successful in their academic endeavors. The primary functions of the Assistant/Associate Dean for Academic Programs will be to provide leadership and direction for the school’s academic programs. Furthermore, the Assistant/Associate Dean for Academic Programs will foster student transition to the university environment; promote major exploration to ensure students choice of appropriate major; foster and aid students’ engagement with faculty and advisors at critical points; and promote timely graduation in cohort year

Scope of Responsibilities

The Assistant/Associate Dean for Academic Programs assists the Dean of the School of Agriculture and Applied Sciences in carrying out the School’s mission as it relates to the academic units. The Assistant/Associate Dean for Academic Programs represents the school on a variety of university and community committees including but not limited to the Deans and Directors Committee. The Assistant/Associate Dean for Academic Programs will develop and maintain a strategic plan to promote the overall function and development of the academic unit. The Assistant/Associate Dean for Academic Programs will work directly with all students in the School of Agriculture and Applied Sciences in order to foster their academic success by developing, implementing and monitoring an action plan for successful academic completion. The Assistant/Associate Dean for Academic Programs will work closely with department chairs to oversee the appropriate and timely offering of courses and minimize low course enrollment/excessive adjunct hires and minimize course overloads. The Assistant/Associate Dean for Academic Programs will oversee the academic progress of students by ensuring appropriate support and proper and efficient advising. This position will provide support for students from the time of enrollment through graduation. Collaborating and working closely with external departments on campus consisting of; Admissions, University College, Financial Aid, Registrar’s Office, Graduate Studies and Student Affairs will be crucial. This position will require extensive knowledge of campus constituents and their roles at the university and within the School of Agriculture and Applied Sciences. This position will also require consistent and efficient tracking of degree progress audits through the go.alcorn.edu system as well as an in-house approach. Consistent contact with students by phone, email and in person communication will be critical. The Assistant/Associate Dean for Academic Programs will be responsible for identifying students that are at-risk for academic failure and strategize in collaboration with the faculty and chairs to promote student timely completion.

Essential Job Functions

•Oversees the various academic functions of the school including faculty development, faculty credentialing, student success, student enrollment and retention, and academic reports, calendar and submissions for the Mississippi Institutions of Higher Learning, and the advancement of academic programs and other matters relative to the overall success of the School of Agriculture and Applied Sciences (SAAS).
•Assists with tracking, archiving, development of curriculum proposals, new courses, program reviews and program development, and program evaluations.
•Helps to recruit and retain high quality faculty, staff and students; and establishes effective organizational structures and processes.
•Oversees the academic peer teaching evaluation process for each of the departments within SAAS
•Serves on various committees (both on and off campus) and performs special projects for the school as it relates to the academic units
•Coordinate and carry out academic management functions, including the development of a strategic plan to track students’ academic progress from admission to graduation
•Coordinate and develop mechanisms to ensure proper advising
•Develop a system to track SAAS majors upon changing of majors
•Draft strategic processes and policies to ensure all degree candidates’ degree plan and application for degree are reviewed thoroughly prior to submission, for accuracy and elimination of errors
•Develop and maintain an ongoing schedule of academic progress reports due dates to ensure that academic progress reports are submitted in a timely manner
•Work closely with department chairs to develop new degree programs
•Oversee class schedule offerings each semester to ensure course requirements are met
•Closely monitor course syllabi to ensure adherence to university guidelines
•Closely monitor all change of grade request to ensure validation
•Keep abreast of and notify faculty and staff regarding academic changes by the university
•Establish, plan and coordinate systems to improve efficiency and customer service satisfaction
•Identify any operational problems, issues, obstacles, and barriers across all academic projects based on established procedures, input from academic project leaders, faculty and staff and immediately communicate issues to Dean & Director of Land-Grant Programs
•Responsible for staying abreast of scholarship funding opportunities
•Responsible for staying abreast of internship opportunities
•Assist with recruitment and retention
•Demonstrate effective teambuilding, work with chairs, faculty, staff and university constituents to advance academic goals of innovation and excellence
•Ensure new students are transitioned smoothly and are apprised of relevant ASU policies and procedures
•Authors and submits academic grant proposals (both internal and external) in support of the academic mission of SAAS
•Performs other duties as assigned by the Dean and serves on behalf of the Dean in his absence

OTHER DUTIES: (ex: tasks that may be necessary, but are not the main reason(s) the job was created)

•Work cooperatively with the academic team and maintain a positive relationship; offer suggestions and lend support in areas of expertise in maintaining optimum results
•Strengthen personal capacity and technical competencies to facilitate effective team work and collaborative skills by actively participating in professional meetings and staff development opportunities to enhance knowledge and skills
•Participate in agriculture activities and functions during and after work hours;
•Perform all other assigned duties by the Interim Dean & Director of Land-Grant Programs

Qualifications

An earned doctorate degree (or other related terminal degree) and a successful record of achievement in teaching and outreach activities, and qualifications to serve as tenured faculty member in one of the academic units within the school. Additionally, the applicant should have a minimum of one-year administrative experience as a department chairperson, director or other academic administration.

Licensing and Certifications

N/A

Knowledge Skills and Abilities

•Outstanding Leadership skills
•Excellent Team building skills
•Ability to work within a team and provide support to a team
•Strong communications skills (both written and verbal)
•Robust knowledge of higher education teaching methodologies
•Excellent interpersonal and presentation skills
•Ability to problem solve in the academic setting
•Excellent management skills with experience in managing and supervising administrative offices
•Possess excellent organizational skills
•Possess excellent time management skills
•Good understanding of the organization’s overall business and its objectives
•Possess strong ability to plan and strategize in the academic setting
•Ability to perform in cross-functional team approach and job responsibilities
•Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail
•Proficient in using computers with related knowledge of software programs and Internet
•Good understanding of university & Academic Affairs policies and procedures
•Demonstrate ability to interact closely with students with closely monitoring academic progress
•Demonstrate ability to interact positively with supervisors, peers, and representatives of agencies and organizations

DESIRED KNOWLEDGE, SKILLS, and ABILITIES:

•Expertise of Banner Ellucian
•Expertise of Banner Oracle
•Expertise of Blackboard
•Expertise of go.alcorn.edu
•Expertise of Tracdat

EEO / ADA Statement

Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.

Work in noisy (above 85 decibels) areasNoSedentary Work - Exerting 10 poundsOccasionallyLight Work - Exerting up to 20 poundsOccasionallyMedium Work - Exerting 20-50 poundsNot RequiredHeavy Work - Exerting 50-100 poundsNot RequiredVery Heavy Work - Exerting in excess of 100 poundsNot RequiredTravelOccasionallyExtended Work HoursOccasionallyPosting NumberNumber of Vacancies1LocationLormanPosition End Date (if temporary)Open Date03/31/2020Close DateOpen Until FilledYesEEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

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    Applicant DocumentsRequired Documents
    1. Cover Letter/Letter of Application
    2. Unofficial Transcripts
    3. Curriculum Vitae
    4. Teaching Philosophy
    5. Letter of Recommendation (Professional)
    6. Letter of Recommendation (Personal)
    7. Letter of Recommendation (Professional or Personal)
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      Job No:
      Posted: 4/3/2020
      Application Due: 12/29/2020
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