Finance and Operations Manager, People & Culture (AO4, 7378U) - 6623 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 19, 2020

Departmental Overview

People & Culture Objective:

• People & Culture is valued as UC Berkeley's proactive people partner.

People & Culture Strategies:

People: Broaden mix of opportunities to improve people engagement, performance, and experience. 

Culture: Contribute to creating a workplace where people are valued and respected for who they are and have equitable opportunities to succeed and to advance. Improve the equity of experience among our staff of color, staff with disabilities, and women. 

One HR:  Bring clarity and efficiency to HR responsibilities, processes and structures through cross-team collaboration and transparent communication.

Responsibilities

Administrative & Operations Management:

• Manages, plans, and administers a full range of administrative operations for People & Culture (formerly Central Human Resources).  
• Supervises, appropriately delegates, and performs administrative activities including, but not limited to: financial transactions, purchasing, metrics and analytics, event planning, office space planning, facilities, and IT & equipment management, to People & Culture. 
• As part of the administrative portfolio, may attend the Chief Administrative Officer meetings to develop cross-campus partnerships and synergies. 

Financial Planning & Analysis (FP&A):

• Provides financial leadership across headcount planning, budgeting, forecasting, and long-range planning for People & Culture.
• Key contributor to financial planning and reporting deliverables - including monthly financial presentations to business partners, quarterly reporting/forecast, and annual budget.
• Builds financial models to support long-range planning and evaluate near-term investment/growth decisions.
• Supports process improvements and contribute to analytical projects, including development of financial dashboards and metric scorecards.
• Advanced analytical finance and budget management.
• Serves as a department subject matter expert for finance and budgeting.
• Serves as subject matter expert for the department in areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback.
• Prepares department MOUs across the organization for the transfer of employees to/from department as well as services to be provided across campus.
• Manages the internal transfers by working directly with senior financial leaders in other departments.
• Maintains department chart of accounts, budget allocations, and other related business processes including submitting proposals to the Campus finance committee for additional funding and funding proposals to UCOP.
• Supervises support staff and/or a small number of professional staff, including financial and metrics/data analysis professionals, within People & Culture. 
• Prepares short and long range planning for financial and administrative services operations and improvement to processes. 
• Represents the department on business affairs to the institution community and may serve on committees, as needed.  
• May act on behalf of the AVC-HR for delegated authority of duties which may include career waivers, time cards while on vacation, and other delegations as assigned. 
• Professional development.

Required Qualifications

• Advanced knowledge of or ability to quickly learn University rules and regulations, processes, protocols and procedures for budget, account and fund management, and personnel management.
• Advanced knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
• Knowledge of or ability to quickly learn common University -specific computer application programs, including but not limited to Bear Buy, Cal Answers, BFS, Travel and Reimbursement Portal, and Cal Planning
• Advanced knowledge of a variety of administrative operations activities such as event planning, basic sponsorship processes, risk management planning, accounting and payroll, MOUs, and regulations and guidelines.
• Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, and persuasiveness, diplomacy, influencing, advising and counseling skills.
• Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
• Advanced ability to quickly evaluate complex issues and identify multiple options for resolution.
• Broad knowledge of leadership and management skills required to lead support and professional staff.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Advanced knowledge of Excel and experience with Hyperion Essbase, Oracle Financials, preferred.

Salary & Benefits

This is an exempt, monthly paid position.  Annual salary is commensurate with experience between the range of $70,400 - $110,800. 

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=6623&PostingSeq=1





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