Position Details

Position Details

Job TitleEVENT COORDINATORPosition Number8102427Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusRogers Park-Lake Shore CampusDepartment NameSTUDENT COMPLEXESLocation CodeSTUDENT COMPLEXES (03904A)Is this split and/or fully grant funded? NoDuties and Responsibilities

-Assist internal and external events with day of quests for event service.
-Assist clients with scheduling and event coordination.
Provide assistance through the reservations process for clients/guests on their space and possible lodging reservations, process payments, golf cart transportation and housekeeping support service in guest rooms.
– Create, manage and implement the schedule of student staff for event setups and support including room changeovers and audio visual support and/or other task as directed to support the event.
-Meet with student staff to assess, plan and execute daily facility/building operations and support services.
- Develop and train student staff in emergency evacuation procedures during events and overnight stays.
-Work independently and performs professional work using established policies, procedures and guidelines; does related work as required.
-Work closely with campus partners including facilities, catering, media, public safety, and college liaisons on event and lodging information when needed.
Assist with the processing of all event related contracts, ensuring submissions and adherence to University policies and guidelines, as well as ensuring payments are processed in a timely manner.
- Track and maintain facility related inventory that is critical to the operation. This includes but not limited to furniture (tables/chairs/bedding), various technology and audio-visual, and other general support equipment.
-Assist WTC with events, housing, and hotel support and client services when needed.
Assist with daily transition of the arena, multipurpose spaces, Halas, etc. to ensure events, practices, games, programs can happen multiple times a day.
Must be flexible and work evenings, overnights and weekends in order to operational support the events and housing operations.
-Performs other duties required.

Minimum Education and/or Work Experience

High School Diploma or equivalent required. Bachelor’s degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experience.

Qualifications

- Need strong written and verbal communication skills.
- Ability to stay organized while multitasking and work well in a fast-paced environment.

Certificates/Credentials/LicensesComputer Skills

Proficient with computers and ability to use MS office suite.

Supervisory ResponsibilitiesYesRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsLifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive MotionsWorking ConditionsIrregular HoursOpen Date02/13/2020Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/13443Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate the highest level of education you've completed.
   • High School Diploma / G.E.D.
   • Associate's degree
   • Bachelor's degree
   • Master's degree
   • Doctoral degree
   • NONE of the above
2. * Do you have a minimum of 1 year of event and/or housing (hotel, hospitality industry) experience?
   • Yes
   • No
3. * Why do you want to work for Loyola University Chicago?

   (Open Ended Question)

4. * How did you hear about this employment opportunity?

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents