Requisition
202000045S

Title
Administrative Coordinator III

FLSA status
Non-Exempt

Hiring Salary
$3,846 to $5,556 per month

Occupational Category
Technical/Para-Professional

Department
Project Management Office

Open Until Filled
Yes

Educational and Experience Requirement
Bachelor’s Degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position
Performs advanced and complex administrative support duties for Information Technology.

Primary Responsibilities
Performs administrative support duties. Manages, directs, and implements operations of budget for Information Technology. Oversees budget change request and assists with annual budget processes to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Collects, reconciles, and maintains complex data. Coordinates and implements departmental processes. Monitors project timelines and identifies issues. Plans and coordinates events. Develops, coordinates, and implements assigned processes. Oversees website. Provide training to other employees on budget processes, faculty tenure, promotion processes and faculty workload compliance to ensure accuracy in reporting and maintain compliance with federal/state laws and university rules and regulations. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Coordinates and supervises program activities. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Serves as liaison and maintains contacts with other University departments, students, faculty, staff, alumni, government officials, and distinguished guests. Designs and prepares reports and publications for distribution within the department. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.

Other Specifications
Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.

Full Time Part Time
Full Time

Quicklink
http://shsu.peopleadmin.com/postings/23698

EEO Statement
Sam Houston State University is an Equal Opportunity/Affirmative Action Plan Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, or gender identity. Sam Houston State University is an “at will” employer. Security sensitive positions at SHSU require background checks in accordance with Education Code 51.215.

1. Resume
2. Cover Letter

Required fields are indicated with an asterisk (*).

1. * Are you legally authorized to work in the United States?
   • Yes
   • No
2. * How did you learn about this position?
   • The Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • HBCU Connect - Historically Black Colleges and Universities
   • HACU - Hispanic Association of Colleges & Universities
   • The Journal of Blacks in Higher Education
   • Association for Women in Science
   • TWC - Work in Texas
   • Inside Higher Ed
   • Higher Ed Jobs
   • HERC - Higher Education Recruitment Consortium
   • SHSU Website
   • SHSU Employee
   • Other
3. If your response to the question above was "Other" please indicate from what source.

   (Open Ended Question)