Event Coordinator (6292U) - 5395 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: February 20, 2020

Departmental Overview

Event Services at the Student Union provides comprehensive event planning and consultation as well as versatile venue spaces. We will partner with you to arrange the appropriate venue space and plan a successful event within your budget. We can assist you with all of the event planning details, including catering, linens, decor, and audio-visual.

Responsibilities

MEETING & EVENT PLANNING:

• Consults with clients on all details regarding events and event planning.
• Demonstrates good judgment in making decisions and managing events.
• Conducts event planning meetings and makes suggestions for event set up, venue locations, and event services.
• Creates space diagrams for events.
• Works with clients to develop event budget and makes recommendations based on client budget.
• Develops and implements event budgets. 
• Ensures event details are entered into the Event Management Software in a timely manner.
• Participates in event planning presentations on campus.
• Does post-events follow up assessment with Events clients.
• Involves coordination and event planning for student organizations, campus partners, and community clients.

EVENT LOGISTICS:

• Plans, organizes, and identifies real and potential event services including logistics and vendor coordination.
• Coordinates in house logistics including linen orders, student staff, audio visual equipment, event equipment including tables and chairs.
• Coordinates rental quotes and places rental orders from event vendors including tents, specialty linens, and catering services.
• Coordinates event payments including collecting deposits and paying outside vendors.
• In coordination with other Student Union staff, determines and coordinates staffing needs.
• Contributes to and participates in mission driven Student Union event planning strategies and policies.
• Works as a member of the Event Services team and participates in broader Student Union team initiatives including attending staff meeting. 

CAMPUS COMPLIANCE:

• Works with campus fire marshal to obtain space diagram approvals per fire code.
• Works with multiple campus entities including campus food inspector and police department to obtain event approvals and approved permits as needed.
• Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen. 
• Other duties as assigned.

Required Qualifications

• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Ability to gain thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.
• Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness.
• Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skills in determining those issues/problems that need to be brought to management's attention.
• Demonstrated ability to be a successful part of larger unit/team.
• Outstanding customer service and communication skills.
• Demonstrated ability to work independently with competing deadlines and tasks.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Meeting planning certificate.

Salary & Benefits

This is an exempt, monthly paid position.  Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, career position. 

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=5395&PostingSeq=1





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