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Director of Human Resources and Administrative Operations

Employer
Case Western Reserve University
Location
Case Main Campus

Job Details

Job Title: Director of Human Resources and Administrative Operations
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8170
Job Description
POSITION OBJECTIVE

The Director of Human Resources and Administrative Operations will provide administrative oversight by assisting with business support services and fulfilling human resources and administrative requirements for the school under the direction of the Associate Dean for Finance and Administration. The responsibilities of this position will include working with the finance and administrative team on budgetary planning, space allocation and utilization, fiscal and administrative compliance, and human resources administration. This position will provide support and counsel to the Associate Dean and the Dean on leadership and staff matters as well as school program issues, and will partner with senior and mid-level management to support the implementation of the school’s strategies and initiatives.

The position is responsible for providing leadership, management, and vision necessary to ensure the school has proper operational controls, administrative and reporting procedures, and staff in place to ensure financial strength of operating efficiency, as well as interpreting university and functional policies, ensuring that administrative activities are in compliance with policies and procedures for the conduct of school business. This position will train direct reports and support staff throughout the unit on administrative procedures and requirements, and serves as a liaison with other departments. This position advises faculty and staff on human resources and administrative matters, and uses considerable discretion and judgment to counsel faculty and staff on appropriate courses of action.

ESSENTIAL FUNCTIONS

    Human Resources Operations - Manage HR related issues including employee relations, performance management, hiring needs, compensation, and promotions. Create an effective professional development program for staff in the SON that encourages quality, continuous improvement, and high performance. Review and advise on staff job descriptions submitted by supervisors to ensure proper formatting and accurate representation of position functions. Counsel supervisors regarding performance appraisal process. Coordinate recruitment efforts with hiring managers. Supervise the day to day operations of HR and Facilities Staff members. Ensure timely and accurate administration of timesheets, certification, and leave administration. Manage monthly staff HCM time approval processes to ensure all nursing staff employees adhere to policies. Train new employees on procedures. Attend bi-monthly facility meetings. Ensure compliance with safety and security policies. (40%)Facility Operations-Coordinate and lead all planning task forces for both the Nursing Research Campus and Health Education Campus. In coordination with the Assoc. Dean of Finance, coordinate all space requests for both nursing campuses. Actively participate in meetings and discussions to configure space designated to the SON. Analyze classroom, simulation, research, and lab utilization data to maximize use for SON sessions. Oversee facilities and maintenance at the Nursing Research Campus, and serve as a liaison for facilities and maintenance issues with CBRE for the Health Education Campus (30%)Financial Operations- Work with the Associate Dean of Finance and the Finance Director on reconciliation of monthly statements and preparation of reports for Dean and Provost review. Understand budget reports and projections to assist with departmental reviews. Monitor budgets and review budget records alongside the finance department. Analyze enrollment numbers and prepare weekly reports. Develop and implement processes to ensure compliance and good stewardship over School and University resources. Meet individually with graduate and teaching assistants each semester to complete contracts and payroll forms. Generate and manage Part –time Lecturer contracts. (20%)Administrative Operations- Work with the Dean, Associate Deans, Program Directors and Executive Staff in strategic planning, and accountability. Serve as facilitator and be capable of working with diverse groups of people to build consensus and proactively solve problems. Research issues and questions of concern as requested or suggested by the Associate Dean and provide detailed summaries of information needed in written, verbal, or presentation mode. Serve as an administrative representative for the school on university committees and work groups as needed. Manage the development and direct the implementation of administrative goals, objectives, policies and procedures, priorities and work standards for each assigned service area. Manage faculty travel requests. (10%)

NONESSENTIAL FUNCTIONS

    Perform other duties as assigned. Actively participate in and maintain familiarity with the School of Nursing’s mission and strategic plan. Attend university training sessions to keep up to date with policies and procedures. Awareness of the importance and sensitivity of the Deans’ functionsEstablish and maintain effective working relationships with administration, faculty, staff, students, and external constituents of the School. Thorough knowledge of the culture and organization of the academic institution

CONTACTS

Department: Dean, Associate/ Assistant Deans, SON Faculty and Staff

University: Dean, Associate/Assistant Deans, Directors, Faculty, Staff, Students, President’s Office, Provost’s Office, Vice Presidents, Office of Human Resources, Office of General Counsel, Trustees, Alumni, other faculty & staff

External: Clinical Partner sites, visiting university faculty and officials, government agencies, consultants, public/private foundations and other outside agencies

Students: Current and prospective students.

SUPERVISORY RESONSIBILITY

Directly supervise two staff members in HR and facilities and up to six administrative and clerical staff in the Executive Corridor.

QUALIFICATIONS

Experience: 5 or more years of human resources or administrative experience at a non-profit university preferred.

Education: Bachelor's Degree required. Master's Degree in Business Administration, Operations, or related field preferred.

REQUIRED SKILLS

    Rigorous attention to detailOperates with minimal supervision, thus must possess strong personal drive and self-motivation. Ability to work independently and as a member of a teamExcellent written and verbal communicationExcellent interpersonal skillsAbility to handle several high- priority projects simultaneouslyPunctualityAbility to handle deadlines and stressful situationsAbsolute confidentiality in all situationsExcellent management and organizational skillsAccounting skillsStrong computer skills including expertise using Windows applications (Word, Excel, PowerPoint) and utilization of various online calendars (Oracle, Google, Outlook)Ability to meet consistent attendanceAbility to interact with colleagues, supervisors, and customers face to face

WORKING CONDITIONS

Professional office setting with a heavy workload in a hectic academic environment. Pressures associated with short lead times, conflicting priorities, and the complex nature of the office functions. Physical conditions involve extensive sitting and use of a computer. Flexibility in schedule required. Must be available for some early mornings, occasional evenings and weekend work.


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In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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Organization

Working at Case Western Reserve University

Case Western Reserve University is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case Institute of Technology and Western Reserve University, Case Western Reserve is distinguished by its strengths in educationresearch, service and experiential learning. Located in Cleveland's University Circle, we offer nationally recognized programs in the arts and sciencesdental medicineengineeringlawmanagementmedicinenursing and social sciences.

Student enrollment exceeds 9,800 students, forty percent of whom are undergraduatesFacultyand students hail from more than 90 countries, with academic interests that reach every region of the world. Case Western Reserve, with the support of individuals, corporations and foundations, aids nearly 100 designated research centers.

As a service-oriented institution dedicated to civic leadership, Case Western Reserve seeks individually and collectively to prepare our students to improve the human condition and to direct the benefits of discovery toward a better society. This effort is not limited to the university's classrooms, laboratories, librariesresidence halls and athletic fields, but includes partnerships with many other institutions. We build these partnerships believing that our ability to improve the human condition should begin in our own community.

Case Western Reserve University remains Ohio's top-ranked school among the nation's premier national universities, as ranked by U.S. News & World Report and is the only Ohio institution ranked in the top 50 nationally. We promote a culture of inquiry marked by rigor, creativity, curiosity, innovation, respect, sensitivity and open communication of ideas.

The university supports interdisciplinary partnerships in education and research with numerous faculty holding joint appointments in more than one Case Western Reserve school or department, as well as at neighboring institutions. These relationships launched many of the unique pairings of science, business and liberal arts into the centers and programs that enhance the undergraduate and graduate experience at the university. Our dual degree programs enrich the educational experience for those students who choose to balance the technical requirements of engineering or the sciences with a strong interest in the humanities.

With more than $375 million in research funding annually, the university attracts outstanding undergraduate and graduate students along with renowned faculty whose research has made significant contributions to the way we live and work. Case Western Reserve counts 15 Nobel laureates among our alumni and current and former faculty, including the first American scientist to ever receive the prize.

Our students' experiences in cultural institutions, clinics, social service agencies and industry are not viewed as “extra-curricular,” but create the learning experience that defines a Case Western Reserve education. The university's service programs in the Cleveland Municipal School District have impacted more than 145,000 students with more than 43 signature programs. The university has launched more than 580 community partnerships on the local, national and international levels. Annually the university sponsors Case for Community Day, an event where hundreds of Case Western Reserve employees and students lend their time and talent to targeted community development projects in the Greater Cleveland area.

Our alumni number more than 110,000 and constitute a “who's who” of every profession. Alumni represent one of the university's strongest resources, playing a vital role in campus life through their work as advisors, mentors, friends and advocates.

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