Divisional Finance Leader (7710U) Job 5162 - Division of Data Science & Information About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is:  April 20, 2020

Departmental Overview

This position involves developing, interpreting and implementing financial concepts for financial planning, resource planning (dollars), and control of organizational budget. May analyze and prepare recommendations for financial plans, including annual resource allocations, future requirements, and operating forecasts.

The Division of Data Science and Information has been created to meet the opportunities and demands of a world in which data, machine learning, and artificial intelligence inform policy and practice in virtually every arena. UC Berkeley, with its excellence across disciplines, is the ideal place to create a vibrant and collaborative environment to propel discovery, education, and impact across these fields. The Division brings together faculty, researchers, and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age. Core to the Division is a commitment to examining how the digital revolution affects equity and opportunity—and building the capacity to respond to these challenges. Formally established in July 2019 following a multi-year planning process that engaged faculty from across campus, the Division was created in response to intense student, faculty, and workforce demands. To fully support data science in a broad, rich, and deep manner, the Division connects the:

• Data Science Education Program,
• School of Information, and
• Departments of Electrical Engineering and Computer Sciences and Statistics. 

To enhance synergy, the Division includes the:

• Berkeley Institute for Data Science and Information
• Data Science Commons, an experimental space designed to advance outstanding new transdisciplinary programs that may not fit into the footprint of existing departments. 

The Division's structure is unique. Its complex structure includes serving as Dean of I School and well as two departments that have bridging relationships with the Division, COE, and L&S. The financial leadership of the Division will involve complex working relationships with campus-wide colleagues, as well as the unique challenge of budgeting for a quickly expanding division. The position will oversee and manage the risk for all budgeting and financial accounting. The guidance and analysis provided by this Division Finance Leader will impact and shape how the unit grows. This position is essential to ensure the short and long-term financial viability of Data Science and Information by aggressively overseeing and strategizing the Division's financial assets.

 

Responsibilities

40%  Applies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and/or resource allocations.

• Analyzes annual and multi-year budget reports for departmental operating budgets and assists in making projections. Identifies current and anticipated problems, develops solutions, recommends actions, and implements decisions. Formulates strategic plans to utilize current resources fully, obtain new resources when appropriate, and respond to either temporary/permanent budget reductions or allocation of new funds.
• In collaboration with Division colleagues, determines the financial component of the annual TAS budget process, coordinating and reviewing the Academic Personnel, Curriculum Planning and Student Services data.
• Creates and updates financial models for decision support of new revenue-generating programs and initiatives.
• Counsels senior management (CAO, Associate Vice Provost, Associate Deans) on making budgetary trade-offs to meet Division's strategic priorities given financial landscape.  

30%  Performs  highly complex financial or resource research and studies for both internal department and external campus constituents. Engage in campus financial planning and initiatives. Work with the campus to review their division's financial status and maintain the budget process.

• Represents the department on business affairs to the institution community. Acts as a liaison between the Division and campus central units, including the Budget Office, General Accounting, Capital Projects, Disbursements, and Business. Contracts.
• Establishes internal financial control and ensure financial procedures are within compliance with UC policies and procedures, conducts financial analysis, assessing the adequacy of the full range of resources, identifies problems areas and troubleshoots to identify resolution strategies.
• Establishes a process for the ongoing monitoring of budget-to-actuals and meaningful financial management reporting within the division.
• Utilizes various campus systems to resolve complex financial and budgetary issues: Berkeley Financial System (BFS), Cal Planning, CalAnswers, and other sources and tools.
• Builds the annual Forecast and Operating Budget in CalPlanning. Performs quarterly variance analysis at L4 and L3 levels and make adjustments to the Forecast throughout the year.

15%  Leads a team of less-experienced analysts and administrative professionals.

• Develops goals and objectives for Finance office, provides leadership and training to the staff, plans and implements systems, procedures and services, develops ad-hoc reports and control measures, and deals with a variety of complex and unusual problems. Troubleshoots problems and conflicts; provides additional staff training as required. Ensures that business processes, procedures, service delivery and records management are uniform, consistent and efficient.
• Oversees and performs all management functions, including recruitment, training and coaching, employee development, conflict resolution, and performance management.
• Assesses training needs for peer managers/or supervisors, and other staff in areas such as sound financial practices, new business systems, and use of financial software or other tools that will improve fund management.
• Supervises or oversees Admin. Officer 3 position and conducts annual review.

10%  Directs, initiates, designs and provides analytical studies, summary reports and background materials for campus or department administrative officers and managers for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera, that have a significant impact on individual or multiple departments.

• Assesses the impact of university academic policies for the Division and integrates faculty recruitment plans into provisional financial plans.
• Prepares documentation for start-up funding and manages/reports on financial liabilities as a result of commitments.
• Creates startup and retention worksheets for new faculty. Orients new faculty to campus purchasing and tracks spending over the years.

5%   Participates in professional training and development opportunities as appropriate.

 

 
  
Required Qualifications

• Has advanced knowledge of finance policies, practices and systems. Demonstrates thorough knowledge and expertise in the area of general accounting and fund management.
Ability to work with a diverse group of individuals who have disparate expectations and experience to effectively align the objectives of the Division and University.
• Ability to identify and analyze information from a variety of sources.
• Proven ability to synthesize large amounts of complex, qualitative information, formulate and articulate far-reaching policy and procedural recommendations.
• Requires ability to present complex finance related information in a clear and concise manner, both in writing and verbally.
• Must be skilled in use of Microsoft Excel and common desktop/web applications.
• Superior communication, organizational and interpersonal skills; political acumen and ability to maintain confidentiality.

Preferred Qualifications

Bachelor's degree in related area and/or equivalent experience/training.
• Advanced degree in related area preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*Salary commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=5162&PostingSeq=1





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