Job location: Smilow Center for Translational

Employment Type: Full-time
Posted data: 2021-05-25
Req: JR00014918
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Budget Manager (The Center for Cellular Immunotherapy)

Job Profile Title

Manager D

Job Description Summary

The Budget Manager reports directly to the Administrative and Financial Officer in the Center for Cellular Immunotherapies (CCI).
This position will provide financial and administrative support/management for the clinical trials managed and/or initiated by the Center for Cellular Immunotherapies and the 3 Service Center Cores within CCI; Clinical Cell and Vaccine Production (CVPF), Translational and Correlative Studies Laboratory (TCSL) and Product Development Lab (PDL). Funding sources for clinical trials and Services Center Cores include industry, biotech, federal/non-federal grants, foundations, internal and philanthropy. The Budget Manager will ensure fiscal responsibility and make sure revenue is captured appropriately based on budgets submitted and approved and services rendered for both clinical trials and service centers. The annual budget is estimated >$35M

Responsibilities include:
•Collaborate with all CCI groups, UPHS, external departments within Penn and external vendors to develop/compile comprehensive/accurate budgets.
•Develop and negotiate budgets for contracting purposes and process through SOM systems in a timely manner. Negotiate with 3rd party sponsors/vendors as applicable.
•Track budget/contract progress, provide regular updates to stakeholders and disseminate final agreements once executed. Maintain copies of all budgets/agreements centrally within the CCI Business Office records.
•Serve as the primary liaison with other departmental Business Administrators and legal teams for assigned agreements/studies
•Track subject/services activity and generate invoices as appropriate, based on approved budgets and manage records of submitted invoices.
•Work with other department PIs/BAs to reconcile/manage study accounts/billing as appropriate.
•Create and maintain templates and tools for managing financial activity for clinical trials and service centers. Create/maintain CCI standard fees/pricing library.
•Manage other billing activities with 3rd party sponsors/collaborators as appropriate.
•Meet with key stakeholders to provide updates on activities that may affect revenue, recruitment, resources, clinical development, etc.

Job Description

The Budget Manager reports directly to the Administrative and Financial Officer in the Center for Cellular Immunotherapies (CCI).

This position will provide financial and administrative support/management for the clinical trials managed and/or initiated by the Center for Cellular Immunotherapies and the 3 Service Center Cores within CCI; Clinical Cell and Vaccine Production (CVPF), Translational and Correlative Studies Laboratory (TCSL) and Product Development Lab (PDL). Funding sources for clinical trials and Services Center Cores include industry, biotech, federal/non-federal grants, foundations, internal and philanthropy. The Budget Manager will ensure fiscal responsibility and make sure revenue is captured appropriately based on budgets submitted and approved and services rendered for both clinical trials and service centers. The annual budget is estimated >$35M

Responsibilities include:

• Collaborate with all CCI groups, UPHS, external departments within Penn and external vendors to develop/compile comprehensive/accurate budgets.
• Develop and negotiate budgets for contracting purposes and process through SOM systems in a timely manner. Negotiate with 3rd party sponsors/vendors as applicable.
• Track budget/contract progress, provide regular updates to stakeholders and disseminate final agreements once executed. Maintain copies of all budgets/agreements centrally within the CCI Business Office records.
• Serve as the primary liaison with other departmental Business Administrators and legal teams for assigned agreements/studies
• Track subject/services activity and generate invoices as appropriate, based on approved budgets and manage records of submitted invoices.
• Work with other department PIs/BAs to reconcile/manage study accounts/billing as appropriate.
• Create and maintain templates and tools for managing financial activity for clinical trials and service centers. Create/maintain CCI standard fees/pricing library.
• Manage other billing activities with 3rd party sponsors/collaborators as appropriate.
• Meet with key stakeholders to provide updates on activities that may affect revenue, recruitment, resources, clinical development, etc.

Qualifications:

BA/BS degree in accounting, business or finance preferred with 5-7 years of relevant experience in an academic setting or combination of equivalent education/experience.

Prior experience preparing/negotiating study budgets and/or managing financial aspects of clinical trials and service centers, is preferred. Understanding of the NIH regulations governing service centers is preferred.

The candidate must be a proactive problem-solver with the ability to critically evaluate and manage timelines and key deliverables independently. This includes coordination within a complex, matrixed environment.

The candidate must possess and have demonstrated the following skills:

• Ability to manage projects independently
• Strong problem-solving and organizational skills
• High attention to detail
• Demonstrated ability to manage multiple tasks simultaneously and complete work within allocated time frames
• Proficiency in PENN Systems preferred (BEN, Data Warehouse, RIS, PENNERA, CAMS)
• Excellent oral and written communication skills
• Excellent organizational and time management skills

Position is contingent upon funding

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$59,703.00 - $113,435.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay