Position Details

Position Details

Job TitlePROGRAM COORDINATORPosition Number8102019Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusRogers Park-Lake Shore CampusDepartment NameACADEMIC ADVISING & SERVICESLocation CodeACADEMIC ENRICH & RETEN (02043B)Is this split and/or fully grant funded? NoDuties and Responsibilities

- Coordinate daily operations for the program including managing departmental email, ordering supplies, maintaining computer lab, printer resources, payroll approvals, and documenting services.

- Establish and maintain systems for on-going electronic and paper record-keeping, annually completing and submitting the participant data portion (Section 2) of the Annual Performance Report to the U.S. Department of Education, and documenting participant progress of the previous six cohorts of students.

- Train professional staff and student employees regarding TRIO legislation, regulations, and OMB Circulars.

- Collaborate with Information Technology Services, The Office of Research, and Records and Registration to maintain participant database security, tech updates, and fulfill recruitment needs.

- Coordinate participant application review process during recruitment periods, ensure candidate eligibility for the program in accordance with grant guidelines, advertise application timelines to students and campus partners, notify students declined acceptance, and complete an orientation program with newly accepted students.

- Lead student staff hiring, edit and update job descriptions each hiring period, post listings, coordinate and participate in interviews, and process new hire paperwork.

- Supervise student employees responsible for data management assistance, program marketing, and specialized tutoring, and other focus areas deemed necessary for program development.

- Organize, edit, and enrich the program’s webpage content.

- Train faculty and staff across the university regarding the national TRIO initiative, and the needs of low-income, first-generation, and students with disabilities.

- Co-write and/or edit portions of the grant during the re-application process.

- Co-coordinate process to establish department’s mission, vision, and values leading to establishing departmental student learning outcomes and an improved action plan for complementing the Jesuit mission of Loyola University Chicago as well as the strategic plan.

- Create lesson plans to build a curriculum of programming that will include inside of the classroom, outside of the classroom, and post-Loyola life enrichment content.

- Co-lead departmental assessment to analyze effectiveness of services and programs in achieving student learning outcomes.

- Co-plan a variety of program events including recognition banquets, the Summer Transition Program, seasonal gatherings, and program retreats.

- Attend conferences and training seminars in order to identify best-practices, to stay abreast of current trends within higher education, and to network for advancement opportunities for staff and student development.

- Other duties as assigned.

Minimum Education and/or Work Experience

Bachelor’s degree in related field and at least two to three years of related experience required.

Qualifications

- Ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian tradition.
- Strong interpersonal, communication and organizational skills.
- Ability to effectively collaborate and communicate with faculty, staff, students and parents.
- Experience providing administrative support for programs at the post-secondary level.
- A commitment to academic excellence, social justice and service, values-based leadership, global awareness and diversity.
- Ability to embrace, promote and articulate the University’s Jesuit Catholic identity.
- An understanding of the national TRIO movement.

Certificates/Credentials/Licenses

n/a

Computer Skills

- Proficiency with MS Office Suite, Internet and email applications.
- Database Management Systems

Supervisory ResponsibilitiesYesRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? Physical DemandsStandingWorking ConditionsIrregular HoursOpen Date08/07/2019Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/11865Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you possess a minimum of a Bachelor's degree in a related field?
   • Yes
   • No
2. * Do you possess a minimum of 2 years of related experience?
   • Yes
   • No
3. * Why do you want to work for Loyola University Chicago?

   (Open Ended Question)

4. * How did you hear about this employment opportunity?

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents