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Procurement Specialist (4723C)

Employer: University of California, Berkeley
Location: San Francisco

Employment Type: Full Time
Institution Type: Four-Year Institution

Procurement Specialist (4723C) About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: December 14, 2019

Departmental Overview

The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 15 HHMI professors); 150 postdocs and other research positions; 375 graduate students; 80 department staff members; and 8 recharge centers. Financial resources include approximately $51M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $46M other fund sources. The department has 1,800 declared undergraduate majors (the largest majors on the Berkeley campus) and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in seven buildings located in three widely separated parts of the campus.

Responsibilities

Purchasing, Data Analysis, Inventory Control and Customer Account Maintenance:

Data Analysis: Run POSIM reports to research inventory inconsistencies determine shrinkage, and adjust database accordingly.
Research incorrect data entries resulting from either vendor misshipments or customer or employee error and adjust database in a timely manner.
Audit receiving logs and reconcile discrepancies.
Contact vendors concerning damaged shipments or misshipments to insure timely credit or replacement.
Research customer account discrepancies and other database inconsistencies by pulling reports regularly, troubleshooting and correcting problems daily.
Purchasing: Run POSIM reports daily to determine stocking needs, build purchase orders in POSIM and in BFS, call in orders, verify pricing, follow up on order status.
Place special orders daily.
Approve invoices for payment in BFS, investigate and reconcile discrepancies with vendors and/or customers.
Track bluCard transactions for validity, send approval and backups to Recharge Analyst on weekly basis.
Participate in vendor meeting and pricing negotiations.
Inventory Maintenance:
Receive orders in POSIM, barcode and shelve items.
Participate in annual physical inventory of the stockroom.
Conduct weekly cycle counts of merchandise, research discrepancies and maintain organized file of reports for reference.
Inspect stock items on shelves; rotate and restock as needed.
Run slow moving items reports and rotate dead stock by seeking vendor credit or disposing of items.
Use E H & S website and Materials Packing List to dispose of outdated hazardous items if vendor credit is not an option.
Defrost freezers three times per year.
Review departmental receiving packing lists for direct ordered items we should be supplying to customers.
Audit storeroom receiving logs and packing list daily to insure accuracy in receiving and overall database integrity.
Input customer sales into POSIM hourly.
Keep storeroom catalog updated and accurate.
Keep packing lists and Purchase orders organized.
Customer Account Maintenance:
Input and maintain customer account information in POSIM. Input and maintain excel signature authorization sheets on shared server.
Keep customer account listings for customer reference current. Archive expired account information.
Train and assign duties to student workers; insure work is completed accurately and on time.
End-of-Month Recharge Reporting: Run month end reports and verify information, print and submit account statements to recharge analyst.
Resolve any discrepancies before month end closeout.

Customer Service:

Assist customers with questions and problems pertaining to storeroom merchandise (pricing, types of items, safe handling information), orders, shipments, and billing.
Special order items for customers that are not carried by the storeroom. This includes finding the correct vendor and item, researching optimal pricing, numerous customer and vendor contact calls, and follow-up.

Receiving and Delivery, Mailroom, General Housekeeping:

Serve as backup for Storekeeper/Receiving person when necessary. This includes signing for shipments, checking items into BearBuy, delivering to labs, and maintaining delivery logs. This may involve the handling of radioactive materials, live animals, and heavy equipment.
Deliver MCB intradepartmental mail, US mail, and special orders to various locations on campus using the battery powered vehicle.
Keep storeroom and surrounding areas tidy and organized.

Other duties as assigned

Required Qualifications

Good oral/written English communication skills required.
Attention to detail and ability to perform mathematical calculations.
Accuracy in data entry and ability to keep detailed, accurate records and maintain filing systems.
Excellent customer service skills in high demand situations
Ability to interface and work with students, staff, faculty, drivers and vendors.
Ability to manually lift and move items up to 75 lbs.
Computer proficiency in Word and Excel.
High School Diploma and/or equivalent experience/training

Preferred Qualifications

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Driving Required

A valid driver's license and DMV check for driving record is required.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Other Information

This is a part-time (30 hours per week) permanent position eligible for full UC Benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=3127&PostingSeq=1

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