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Special Events Manager

Middlebury College

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Special Events Manager
Middlebury College

Posting Number: S01392

Position Summary:
Develop, plan, and execute events to advance relationships with Middlebury prospects, donors, and volunteers, leveraging the incredible faculty, students, and facilities of the College. Collaborate with colleagues to articulate event objectives and outcomes, and design event programs, marketing materials, and event-follow up to achieve desired outcomes. Also responsible for coordinating all event logistics, including catering, venue, transportation, signage, decorations, audio/visual, invitation lists, invitations, programs, and presentation materials, as well as drafting event briefing documents for the President and other staff.

Essential Functions:
This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.

Earliest anticipated start date is January 3, 2020.

Offer is contingent upon successful completion of a criminal background check.

  • Work collaboratively with others and accepts direction from supervisors.
  • Collaborate with colleagues to determine and articulate event objectives and outcomes.
  • Use BaseCamp project management system to create timeline for each event and manage tasks, making strategic changes as needed.
  • Determine invitation criteria and work with Director of CA Communications to design and produce save the dates, invitations, and other associated materials (event programs, etc.).
  • Coordinate all event logistics: venues (contact venues, develop relationships with staff, review and sign contracts, etc.); catering, transportation, signage, decorations, audio/visual, and presentation materials.
  • Coordinate with alumni and parent hosts regarding event details.
  • Coordinate with event speakers regarding details, including travel.
  • Develop and institute a plan to thank and recognize hosts, speakers, volunteers, etc.
  • Create follow up plans for event attendees.
  • Write event briefings and disseminate to staff, events hosts, speakers, and others as needed.

General Responsibilities:
  • Performs other duties as assigned.


Bachelor’s degree.

Knowledge, Skills and Abilities:
Knowledge of desktop applications and relational databases.

Must be incredibly well organized and able to manage multiple events concurrently. Must be detailed oriented, able to work well and maintain composure under pressure, and solve problems. Ability to maintain confidentiality. Evening and weekend work required; some travel.

Minimum of 5 years related experience required. Experience in a fundraising environment preferred. Effective interpersonal skills, listening, diplomacy and tact to build strong relationships with donors, volunteers, and all levels of staff.

Physical Demands:

Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here:

To apply, visit

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Middlebury is one of the country's top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. We seek to bring to Middlebury those who wish not only to learn about themselves and their own traditions, but also to see beyond the bounds of class, culture, region, or nation. Indeed, the central purpose of a Middlebury education is precisely to transcend oneself and one's own concerns. This transcendence may come for some through the study of other cultures; for some through the study of the environment; for others it will come through inquiry into such fields as physics or philosophy, mathematics or music.

Middlebury's undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution single-mindedly devoted to the study of nine foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury's Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers' Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, Oxford, in the United Kingdom; at St. John's College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.

There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Getafe, Guadalajara, Hangzhou, Irkutsk, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience.

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