Posting Details

Posting Details

Requisition NumberS1956Position Number002926Position Classification TitleBusiness Services CoordinatorFunctional TitleBusiness Services CoordinatorPosition TypeStaffUniversity Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit

The Department of Psychology provides undergraduate and graduate instruction in psychology, advances our understanding of psychology through the research activities of its faculty, and provides clinical services to the community through the General Clinic and the ADHD clinic. The undergraduate program leads to the B.A. degree and has approximately 700 majors; in addition, it provides courses in psychology at all levels for students throughout the university. The graduate program leads to both the M.A. and Ph.D. degrees and has approximately 60 students. Graduate training is provided in four areas, clinical, cognitive, developmental, and social psychology. The 23 department faculty members maintain research programs in all of these areas. Currently, federal grant support of faculty research is in excess of 4.5 million dollars. The Psychology clinics provide research and training opportunities for department faculty and graduate students and also provide psychological assessment and therapy services to the
community. The department has collaborative arrangements for research, training, and service activities with a number of community agencies, including Guilford County Schools, the Guilford County Department of Mental Health, and Moses Cone Health System.

Position Summary

Coordinate and monitor all departmental accounts and budget information on computer software. Assists Department Head and Administrative Assistant with budget projects and projections by providing budget information upon request. Routine duties associated with the management support of the financial and personnel business of the Psychology Dept. Direct departmental liaison for all Grant Principal Investigators for their budget, disposition, status and purchases.

Minimum Qualifications

BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and CertificatesPreferred Qualifications

Experience with UNCG business procedures, policies and systems.
Experience with Banner Finance and payroll
Experience with excel spreadsheets.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

1. Name,
2. Company Name,
3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
4. Email Address
5. Contact Phone Number

Internal Only Posting. Permanent UNC Greensboro employees will only be considered

Recruitment Range$36,040 - $44,784Org #-DepartmentPsychology - 12215Work Hours of Position8 A.M - 5 P.M., Monday - FridayNumber of Months per Year12Posting RequirementsJob FamilyAdministrative & ManagerialCareer Banded TitleBusiness Services CoordinatorOpen Date11/19/2019Close Date11/28/2019FTE 1.000FLSANon-ExemptIf other, please indicateIf time-limited, please specify end date for appointment.Salary Grade Equivalency65Key Responsibilities

Key Responsibilities

Key Responsibility

Maintain Financial Records

Essential Tasks

Coordinating and responsible for all departmental, state, grant, discretionary, gift, trust and personnel fund account management. Recording expenditures and weekly account balance for multiple funds. Primary departmental resource on business procedures and policies. Responsible for processing personnel paperwork for all grant funds. Provides weekly budget summaries to Department and Supervisor on a weekly basis. Assisting manager with coordinating and prioritizing funding requests based on account history. Reconciling daily expenditures and revenues of operating budgets and fixing expenditure problems as the arise elimiating calls from Accounts Payable and the Budget Office requesting corrective measures. Monitoring the spending practices of grants making sure they are staying abreast of avilable funds, avoiding negative balances in the variiuos accounts, using the appropriate account codes and providing guidance to principal investigators on fixing any problems. Communicating regulary with Principal Investigators about their grant budgets and making recommendations for the most efficient use of thebudgets.Maintaining budget records in spreadsheet database. Making journal entries to transfer charges between departmental funds. Correcting and adjusting accounts as needed. Transferring funds between object codes as needed. Verifying account balances on a daily basis. Calculating and processing transactions from various sources. Having responsibility and signature authority for budgetsranging from $5000 to $400,000, includingpurchasing, receiving, check requests for: travel, faculty and student reimbursement, and selecte dvendors, reconciliation, and troubleshooting. Producing budget reports on demand. Researching financial and/or budget policies and applying them to specific requests. Reviewing and reconciling financial data; identifying variances; and developing corrective actionsAnalyzing account codes for accuracy. Calculatingand processing account adjustments. Serving as office or department resource on Banner applications Constantly accessing Banner Financial for information. Creating spreadsheets in Excel. Entering information into Banner Financial (Internet Native Banner) forms. Researching sources for specialized equipment. Renewing seJVice contracts on equipment Banner HR experience to process EPAFs, and does time entry. SupeJVises student employees to include training and hiring. Prepares allforms (hard copy and electronic) to initiate hiring andtermination of student workers. Creates and maintains database spreadsheets for accounting duties. Primary departmental resource on policies and procedures and budget fund balances for the Department Head and faculty. Process all transactions using (Travel forms, EPAFs, eMarketplace, PCard, and Banfins Process expenditures and reimbursements and payment for research participant padi from all grant funds. Coordinate and monitor all department accounts and budget information on spreadsheets. Managing, reconciAng or adjusting multiple budgets and finances from multiple funding sources; independently responsible for processing and tracking all revenues and expendtiures. PCard coordinator for the department. Initiate requisitions and process final receiving of large scale purchases though the eMarketplace purchasing system. Consults with faculty and departmental assistants on large scale purchases to make sure that purchasing guidelines are met, state contracted vendors are used and purchases are appropriately made accordi_!!g to Q.I":Ocedures established. Reconcilesdaily expenditures and revenueTracks accounts forDepartment Head and principal investigators. Projects future costs and expenditures for department fiscal year budget planning. Completion of the Spartan grants administration program within one year. Ability to apply the budget expenditure regulations of all funding agenices from which grants are awarded.

Key Responsibilities

Key Responsibility

Preparing, Reviewing, or Processing Forms, Reports, Documents

Essential Tasks

Maintenance and filing of reports and forms Matching forms to electronic data or internal spreadsheet. Faxing, mailing, or electronically submitting routine reportsCompleting check requests from verbal or writteninstructions. Submitting forms to other units to initiate an action. Completing travel authorization/reimbursement forms. Completing purchase orders from verbal instructions. Maintaining supply inventory. Doing time entry topayroll monthly.Designing or modifying a filing system fordepartmental and grant accounts. Preparing deposits or check requests. Matching invoices or payments to system. Filing personnel documentation. Maintaining files for specialized group of forms, requests, reports or authorizations. Checking data or forms for accuracy. Authorizing a document as complete. Transferring information from paper to electronic format (by data entry) Retrieving filed documents on requestChecking and reconciling data reports Processing check disbursements from various funding sources. Assist in the completion ofpersonnel action forms (examples (EPAFS, PD?s)Reviewing and processing student and temporary staff time and leave sheets. PCard files maintained in accordance to university policy and available for audit. Balance all accounts using e-Print on a monthly basis. Cross training with administrative assistant and graduate studies secretary as a back up. Is able to provide accurate information to when communicating with the supervisor, Department head, Principal Investigators, Dean’s Office and other departments on campus. Process expenditures and reimbursements.

Key Responsibilities

Key Responsibility

Supervising and Training Students or Staff

Essential Tasks

Interviewing and selecting student workers. Coordinates work tasks for 4- 6 students. Completing personnel action forms for departmental and FWS students. Tracking student work hours. Reviewing and processing student time sheets. Training students on software and office equipment, file maintenance, mail processing and data entry. Ending assignments on non- performing students. Maintaining employment records for students. Checking time sheets for accuracy. Submitting timeentry for student payroll.

Key Responsibilities

Key Responsibility

Using Technology, Software, and Equipment to View, Enter, Modify, or Copy Data

Essential Tasks

Utilizing Banne HR to do time entry for paryoll. UsingeMarketplace for making purchases for the department. Using Banner HR for processing personnel paper work for Principal Investigators on their grants. Acting as a proxy for PI on Banner HR. Entering information into Banner HR. Using Microsoft Excel to balance budgets for all departmental funds.

Competency

Competency

CompetencyFinancial ManagementCompetency Description

Ability to frequently serve as an internal resource on financial matters with responsibilities
including reconciling budget expenditures and, monitoring accounts. May require ability to
manage a budget with limited funding sources.
May require ability to compile financial data for reporting purposes.

Competency LevelJourney Competency

CompetencyInformation Processing and Decision-MakingCompetency Description

Ability to identify, recognize, and resolve problems that have established precedents and limited
impact. Ability to compile, and analyze financial information and other data. Ability to review,
examine, and prepare documents.

Competency LevelJourney Competency

CompetencyBusiness & Records AdministrationCompetency Description

Ability to manage well-defined business functions for a department or an organization. Ability to
collect and analyze information and prepare reports. Ability to apply policies and procedures
related to business practices and internal control procedure.

Competency LevelJourney Competency

CompetencyCommunicationCompetency Description

Ability to explain and interpret programs, policies, and procedures using standard formats.
Ability to advise others in most matters related to program operations. Ability to communicate
factual information, general guidelines, and standard procedures.

Competency LevelJourneyADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical EffortHand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Finger Dexterity - F, Reading - F, Writing - F, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - F, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - O, Climbing-Stairs - O, Bending - O, Squatting - OWork EnvironmentDriving - Car/Truck - OApplicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter
3. List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following options best describes your higher education history?
   • No Response
   • Bachelor's Degree or higher in a directly related field
   • Bachelor's Degree or higher in an unrelated field
   • Associate's Degree in a directly related field
   • Associate's Degree in an unrelated field
   • 3 years
   • 2 years
   • 1 year
   • less than 1 year
   • High School Diploma or GED
2. * How many years of experience in a directly related field do you have?
   • No Response
   • 6 or more years
   • 5 years
   • 4 years
   • 3 years
   • 2 years
   • 1 year
   • 4 months
   • less than 4 months
3. * Please indicate how you learned of the vacant position for which you are applying:
   • SpartanTalent Website
   • Piedmont Triad Area Newspaper
   • The Chronicle of Higher Education
   • Inside Higher Ed
   • Other professional journal / website
   • NCWorks.gov
   • UNC School System Job Board
   • Personal Networking
   • Facebook
   • Twitter
   • Indeed.com
   • NorthCarolinaDiversity.com
   • Other
4. If you selected "Other", please provide the name of the resource here.

   (Open Ended Question)

5. * Are you eligible to work in the United States without sponsorship?
   • Yes
   • No