Administrative Director
- Employer
- Loyola University Chicago
- Location
- Maywood-Health Sciences Campus
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
•Oversees departmental and divisional research administration for the Burn and Shock Trauma Research Institute and the Department of Surgery’s Division of Surgical Research accounts (as well as other areas as-needed) by overseeing, developing and managing budgets for academic, administrative, research, clinical trial and gift accounts.
•Oversees operating and discretionary fund accounts (RFC, endowments, gifts, program development, start-up, etc.)
•Administers all aspects of departmental and divisional research activities including, but not limited to: advising faculty on the development of grants; identifying grant funding application opportunities, develops competitive research grant budgets; interprets/enforces grant agency policies, procedures and protocols; supervises internal approval processes for all research grant applications and clinical trial applications; develops/maintains database for all bio-sketch and other support materials, oversees fiscal administration of awards and acts as a liaison with grant agencies to oversee fiscal administration of awards, process salary adjustments, provide projections, reconcile budgets and coordinate extension and closing of grant accounts.
•Responsible for the administration of pre- and post- award support for research grant applications for faculty as well as for collaborative grants including the overall responsibility for the completion/assembly of the budget sections of applications, production of final applications, completion of institutional information and submitting applications to agencies; responsible for developing and submitting reports to Institute and Department administration as well as federal and state agencies.
•Responsible for the human resource administration of faculty and staff including, but not limited to: recruitment, hiring, immigration, orientation, annual/semi-annual reviews, salary increases, dispute resolution, discipline and termination; supervising the administration of temporary faculty/staff such as visiting professors, volunteers and the management of the summer student outreach program.
•Oversees all operational aspects of research residents, graduate student and medical student education in the Institute by developing strategies and outlines with the Principal Investigators of each laboratory. Interfaces with the Department of Surgery Office of Education, the GME Office, the Bursar’s Office and SSOM student affairs where appropriate; ensures the training of these individuals with regard to Loyola’s safety policies, Institute protocols and tuition payments for trainees.
•Manages two T32 Institutional Training Grants – appointment/termination forms, quarterly meetings, bi-annual and annual trainee progress reports and annual RPPR reports to the NIH, preparation of tables, renewal applications, etc.
•Responsible for the administration of core equipment, space, LabAlert freezer alarm system, renovation and construction within the Institute, including, but not limited to: overseeing the maintenance of core equipment; developing and maintaining a planned equipment replacement schedule; preparing necessary space utilization reports and equipment inventories; as well as coordinating and contributing to the design, development and implementation of space needs.
•Manages the electronic information and computing systems within the Institute to ensure that the Institute remains up-to-date with the technologies available in the information technology and research arena.
•Formulates strategic planning and marketing goals for research to advance the interests and the image of the Burn and Shock Trauma Research Institute and other areas served; also includes the oversight of website updates, Seminar Series (BSTRI & the Alcohol Research Program) and the development of other promotional tools such as workshops and publications.
•Maintains professional skills enhancement by attending appropriate training courses/ seminars on various topics which are relative to a Research Administrator.
Bachelor’s degree in Research, Grant Administration or related field, supplemented with 6-10 years of previous job-related experience. Master’s degree is preferred.
Qualifications- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to deal calmly and courteously with people.
- Ability to deal with stressful situations.
- Ability to analyze and interpret data.
- Ability to function independently and manage own time and work tasks.
- Ability to work as an effective team member.
- Ability to lead work teams.
- Ability to organize workflow.
- Ability to plan, coordinate and develop multiple projects.
- Ability to compile complex reports and develop presentations.
- Skilled job requiring high level of adaptability & interpersonal skills.
- Ability to interact with internal and external constituents.
N/A
Computer SkillsMS Office, Lawson, Kronos
Supervisory ResponsibilitiesYesRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsNoneWorking ConditionsNoneOpen Date11/18/2019Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/12842Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * Do you possess a Bachelor’s degree in Research, Grant Administration, or related field?
- Yes
- No
- * Do you have 6-10 years of previous job-related experience?
- Yes
- No
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question)
- * How did you hear about this employment opportunity?
(Open Ended Question)
- Resume
- Cover Letter/Letter of Application
- Other Document
Organization
Working at Loyola University Chicago
Loyola University Chicago, a private university founded in 1870 as St. Ignatius College, is the nation’s largest Jesuit, Catholic University and the only one located in Chicago. Shaped by our city and our Jesuit traditions, Loyola University Chicago offers students an educational environment unmatched for its diversity of thought and experience.
Loyola University Chicago comprises four campuses: Lake Shore (LSC), Water Tower (WTC), Health Sciences (HSC), and the John Felice Rome Center in Italy, and is home to eleven schools and colleges: Arrupe College, Quinlan School of Business, Marcella Niehoff School of Nursing, Stritch School of Medicine, College of Arts and Sciences, School of Communication, School of Continuing and Professional Studies, School of Education, School of Law, School of Social Work, and Graduate School. Loyola also features course locations in Beijing, China; Saigon-Ho Chi Minh City, Vietnam; Vernon Hills, Illinois (Cuneo Mansion and Gardens); and a Retreat and Ecology Campus in Woodstock, Illinois.
With three campuses spread throughout the greater Chicago area, students have access to hundreds of cultural institutions as well as thousands of internships and networking opportunities with the city's Fortune 500 companies. Study-abroad programs at our Rome and Beijing Centers provide engagement with the global community and economy.
While rigorous programs of research and study are one hallmark of a Jesuit education, we're not just preparing students for a career, we're preparing them for life. We challenge our students to learn broadly, to think critically, to serve generously, to lead with integrity, to respect diversity. We come from all faiths and ethnic and economic backgrounds, with a common purpose of building a better society.
Recognizing Loyola’s excellence in education, U.S.News and World Report has ranked Loyola consistently among the "top national universities" in its annual publications, and named the University a "best value" in its 2008 rankings.
Our faculty take a person-centered approach to education. They’re not just here to teach students what they know, they’re here to teach them to think critically and creatively and to reach for their own discoveries.
More facts about Loyola University Chicago:
- Total enrollment: 15,902
- 80+ undergraduate majors and 80+ minors
- 140+ graduate, professional, and graduate-level certificate programs
- More than 4,000 faculty and staff members
- 14:1 Undergraduate student/faculty ratio
- 150,000 alumni; 85,000 in Chicago
- One of only eight percent of all American colleges and universities to have a Phi Beta Kappa honor society chapter
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