Job Title: Department Assistant 1 (Part-time)
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 8070
Job Description

POSITION OBJECTIVE

***This position is part-time working 18.75 hours per week.

Working under occasional supervision, provide administrative support to the chair, department assistant and the department to achieve its mission of excellence in teaching, research and scholarship. Redesign and maintain the departmental website and other social media platforms to create a professional, consistent, attractive and visible experience for end-users. Update, edit and produce attractive and professional promotional and informational materials as requested. Assist the department with general day-to-day functions. Perform a variety of clerical duties and typing assignments requiring speed and accuracy

ESSENTIAL FUNCTIONS

1. Edit department website using the available Wordpress training. Redesign the department standard homepage and standard subpage; create, and edit social media widgets; create and manage posts, events, media links, banners, and google calendar. Replace broken images or links and audio/video materials (that require no express written permission). Update and edit the General Bulletin as needed. Update and maintain professional-grade section flyers for use at Choices Fair, recruitment and alumni events, etc. Redesign and maintain department program brochures. Update and maintain weekly department “Monday Memo.” Print and post departmental information. (75%)
2. Maintain and gather course syllabi from instructors each semester to keep on file in department. Perform miscellaneous clerical tasks for departmental faculty. Proofread and edit correspondence, reports, records, etc. as necessary. Prepare travel expense forms for reimbursement. Facilitate dealing with others in the university relative to department work. Provide support to chair and department assistant. Process confidential information. (20%)
3. Maintain department office equipment and report service needs to department assistant or call in service requests. Maintain copier, enter/delete copy codes and log copy totals for the department. Order and purchase office supplies. (5%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (<1%)

Department: Daily contact with departmental staff.

University: Contact with other university department on an as needed basis.

External: Contact with travel and accommodation vendors to exchange information.

Students: Contact with students to exchange information.

SUPERVISORY RESPONSIBILITY

This position has no direct supervision of staff employees. May direct the work of students or temporary employees.

QUALIFICATIONS

Experience: 2 to 3 years of related experience required.

Education/Licensing: High school education required.

REQUIRED SKILLS

1. Ability to proficiently learn and efficiently use Wordpress within a reasonable period of time.
2. Ability to use and edit various social media platforms.
3. Ability to produce professional promotional and informational materials.
4. Excellent communication skills. Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively.
5. Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making.
6. Ability to operate copy and fax machines to perform calculations and produce documents.
7. Ability to meet consistent attendance.
8. Ability to interact with colleagues, supervisors and customers face-to-face.

WORKING CONDITIONS

General office environment.

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In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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