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Staff Accountant

Employer
Coe College
Location
Cedar Rapids, Iowa

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Job Details

Staff Accountant

Location:
Cedar Rapids, Iowa
Open Date:
Nov 14, 2019
Description:

Coe College seeks a strategic and knowledgeable Staff Accountant to join the Business Office team. The Staff Accountant works in partnership with the Chief Financial Officer and Assistant Controller to advance the academic mission of the college.

The successful candidate will be responsible for the accurate and timely compilation of monthly, quarterly and annual financial data. Work closely with the Chief Financial Officer and Assistant Controller to track and monitor all endowments, annuities, investments and other financial instruments. Serve as a resource for other departments related to budget questions, transfer requests and account information. Provide excellent customer service in person, over the telephone and in writing. Assist and provide backup coverage for the front desk.

Essential Job Responsibilities:

  • Reconcile bank statements and prepare necessary adjustments.
  • Record and reconcile prepaid expenses.
  • Prepare standard and recurring monthly journal entries.
  • Review and process departmental transfer request forms.
  • Record activity for restricted, endowment, annuity, plant and Clark funds.
  • Assist with inquiries regarding journal entries, budget and general ledger account activity.
  • Maintain and educate the campus community on use of Jenzabar (JICS) online budget module.
  • Front desk coverage as needed which includes, the recording of cash receipts, and response to inquiries regarding student accounts and student loans in person, on the phone and in writing.
  • Open and close front desk in absence of Accounting Assistant.
  • Review and evaluate new endowment gifts for proper allocation (MOU) and distribute endowment income semi-annually.
  • Record iATS web payments monthly.
  • Prepare annual report for Educational Support Services grant and Wilderness Field Station.
  • Provide Financial Aid Office with scholarship budget and Dean’s office with prize/award budget.
  • Track vendor commissions.
  • Assist with the annual external audit and 990 Information Return.
  • Responsible for new fiscal year budget setup in the general ledger.
  • Assist with budget preparation.
  • Ensure all monthly entries are posted within seven business days following month end.
  • Run monthly close of Jenzabar by the 15th of the following month.
  • Prepare and file quarterly sales tax return.
  • Develop and maintain current standard operating procedures (SOPs) for all essential job responsibilities of the Staff Accountant position.
  • Other duties as assigned.

Qualifications:

Qualifications:

  • Bachelor's degree in accounting, business, finance or related field required with a minimum of three years of recent related accounting work experience or equivalent combination of education and experience. Experience in nonprofit and/or higher education preferred.
  • Personal computer experience in word processing, spreadsheets and database programs.
  • Successful completion of a background check in accordance with Coe College policy.

Knowledge, Skills and Competencies:

Position Specific:

  • Analytical skills to be able to reconcile various general ledger accounts.
  • Prepare and maintain records, reports and other documents with an attention to detail and accuracy using a personal computer and data entry skills.
  • Exercise professional judgment when applying sound accounting and cash handling policies, procedures and principles.
  • Knowledge of common office policies, practices and standard equipment.
  • Personal computer experience in word processing, spreadsheets and database programs as well as data entry skills.
  • Ability to organize, manage and prioritize multiple responsibilities, deadlines, tasks and projects while dealing with interruptions and an uneven workload.
  • Interact ethically, professionally and confidentially with diverse groups, faculty, staff and students to develop a deep sense of trust.
  • Demonstrate commitment to excellent customer service including the ability to effectively communicate, both orally and in writing.
  • Knowledge of the operations, functions, and scope of authority of a college setting or similar environment as related to the handling and disposition of complaints, requests for information, and delegated administrative details.
  • Knowledge of GAAP, not-for-profit accounting, and sound accounting practices, procedures and principles.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrate ethical and responsible decision making.
  • Ability to maintain consistent attendance and accountability for position objectives.

Coe Competencies:

  • Dedication to the educational mission of a private, residential liberal arts college.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrate ethical and responsible decision making.
  • Consistent attendance and accountability necessary to meet position objectives.

Working Conditions and Physical Requirements:

  • Work additional hours, as needed.

Application Instructions:

Please provide a resume, cover letter and three professional references

Organization

 

Coe College is a national, residential liberal arts college offering a broad array of programs in the arts, sciences and professions. The campus encompasses nearly 70 acres in the heart of Iowa’s second largest city, Cedar Rapids, and is adjacent to the MedQuarter Regional Medical District. 

A member of the Associated Colleges of the Midwest (ACM), Coe enrolls 1,400 students and has approximately 415 full- and part-time employees. This includes nearly 90 full-time faculty members and 180 full-time staff members. The nine largest incoming classes in the college’s history have all come in the last nine years, with the most recent class totalling 436 students from 27 states and six countries.

The college offers over 60 areas of study with a 4-4-1 academic calendar including an optional May Term. Nearly all students live on campus all four years, and 90% of students are involved in one or more co-curricular activities. 

Producing 32 Fulbright Scholars in the last eight years, Coe has been named a top producer of U.S. Fulbright students when compared nationally with all colleges and universities. The college provides a highly personalized approach to education with an average class size of 16 students and a student faculty ratio of 11:1. Coe is ranked among the top 20% of all colleges and universities (according to U.S. News & World Report), and hosts a Phi Beta Kappa chapter.

Coe’s nearly 70-acre campus includes 40 buildings and serves as an urban field station creating opportunities for students and faculty to research and study interaction of the city with the campus environment. An extension of campus includes Coe’s Wilderness Field Station, which is situated on 120 acres of land in the Boundary Waters of Minnesota. 

Recent capital improvement projects exceeding $40 million in investments include the renovation and expansion of Coe’s athletic facilities, renovation of Hickok Hall, an addition to and renovation of Peterson Hall of Science and renovation of Stewart Memorial Library to create the Learning Commons. 

For the past decade, nearly 100% of Coe graduates have been employed, in grad school, or engaging in public service within nine months of graduation. Our location in Cedar Rapids means students have access to an extensive network of employment, internship, research and networking opportunities. That’s why The Princeton Review ranks Coe as the #10 best private college in the nation for internships and the #20 best private college in the nation for alumni network.

Our C3: Creativity, Careers, Community center is dedicated to working one-on-one with students to help them identify and land internship placements that match their unique interests and goals. Research opportunities have taken students to laboratories in the United Kingdom, Germany, China, and many other locations around the world. Students can participate in one of over 40 off-campus study programs in Washington, DC; New York City; and dozens of foreign countries.

 

 

 

 

Company info
Website
Telephone
3193998000
Location
1220 1st Ave NE
Cedar Rapids
IA
52402
US

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