Job Title: Office Specialist, Administrative Services
Location: Hialeah Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 999739
Job Details

Job Family

Support Non- Exempt (SNE)

Grade

12

Salary

$19.60- $24.51

Department

Administrative Services

Reports To

Director

Closing Date

Open Until Filled

FLSA Status

Non- Exempt

First Review Date

November 22, 2019

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The Office Specialist provides advanced and complex administrative and clerical level support to a District Office or Campus Department. The position works as part of the office’s staff support team and provides assistance to the department and its leadership.

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Oversees day-to-day administrative office operationsServes as the liaison with other District or Campus departmentsPrepares on-line payrolls, agreement for services, budget transfers, staffing reports and other disbursement or billing requests in accordance with budget and applicable requirementsProvides support to managing the budget and reconciles financial statementsPlans and schedules meetings and campus/college-wide eventsProvides assistance in setting up rooms, equipment and hospitality for visitorsHandles highly sensitive and confidential material and monitors and maintains recordsPrepares correspondence and assists in compiling reports for internal and external distributionHandles external and internal inquiries from public, faculty, students, and staff and follows-up with appropriate actionProduces electronic information by transcribing, formatting, imputing, editing, retrieving, copying and transmitting text, data and graphicsProvides assistance in guiding and training part-time department staff; provides feedback as neededAnswers telephone, screens callers, relays messages and greets visitors
• Performs other duties as assigned

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• Associates degree from a regionally accredited institution in a related field and four (4) years of experience in an advanced administrative support position; or any combination of education and experience
• All degrees must be from a regionally accredited institution
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
Proven experience in student Services (e.g., recruitment, advisement) or academic affairs (e.g., teaching, curriculum development) Knowledge of current developments/trends in educational reform Possess excellent organizational and communications skills (both oral and written) Proficiency in Microsoft Office applications and solid computational skills Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community Ability to write reports, business correspondence, and procedure manuals Ability to effectively present information and respond to questions from senior management, groups of mangers, clients, customers, and the general public Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents Ability to work a flexible schedule to include evening and weekend assignments
• Ability to work in a multi-ethnic and multicultural environment with students, faculty, and staff

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