Description:

Director of Budget and Resource Planning

Gies College of Business

University of Illinois at Urbana-Champaign

The Director of Budget and Resource Planning provides administrative and managerial support for the planning, budgeting and management of college financial resources. This position will provide management with information for planning and decision-making at the College level, and serve as a resource for college and unit administrators on a variety of fiscal matters, with the ultimate goal of ensuring the effective and efficient use of resources. The Director of Budgets and Resource Planning will ensure excellence in the development of and adherence to the college budget and financial forecasts, collaborate with department/unit and College leadership in management of college financial resources, and work with Assistant Dean for Administration to oversee and coordinate business operations and financial functions across the College.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

RESPONSIBILITIES

Financial & Budget Planning

• Assumes primary responsibility for overseeing annual budget, forecasting, and tracking financial performance in total and by segment; monitors financial goals and outcome measures for existing and new initiatives.
• Provide budgetary management information for planning and decision-making at the College level, and serve as a resource for College and unit administrators and their offices on a variety of fiscal, accounting, business, and budget matters.
• Lead and present periodic budget updates to administrative leaders. Provide analysis of financial data and development of budget models and forecasts to enhance and broaden the college’s base of support.
• Responsible for supporting the college budgeting process, including creation of budgets and projections, analyzing allocations to all college units, ensuring receipt of appropriations, assembling current salary and operating budget information, compiling monetary needs of the units and assisting in the distribution of funds.
• Develop communications and resources to support unit business staff in developing and managing unit budgets.
• Participate in the identification and establishment of various metrics that determine funding allocations within the College.
• Develop and analyze financial reports to assist with the management of College resources. Utilize several reporting tools (EDDIE, View Direct, and Enterprise Data Warehouse) as it relates to financial, personnel, budget, and planning needs in the college.
• Review standard campus reports to insure they accurately reflect Gies Business metrics and fiscal data.
• Work with campus to understand and apply policies on tuition revenue. Projects and tracks college enrollments and tuition revenue.
• Manage allocation and tracking of non-recurring budgets for strategic initiatives or other operational needs.
• Oversee creation and elimination of cfops as needed to manage budgets effectively and utilize fund resources efficiently.
• Manage and project College reserve funds utilization using knowledge of funds, sources and planned uses, and budgetary impact.
• Approve HRFE transactions for College ensuring salary is consistent with budgeted personnel.
• Manage the administration/accounting function for all college gift and endowment funds. Includes reporting and responsibility for establishment of quasi endowments or principle withdrawals from endowments.

Business Operations

• Manage the college’s business office, including supervision of the Business Administrative Associate, Accountant III, and HR Specialist, ensuring the efficient and effective delivery of services across these domains.
• Develop Gies Business policies that clarify campus procedures and strengthen fiscal and internal controls college wide.
• Provide management and oversight of the reconciliation of the monthly financial statements, the processing of financial transactions, the tracking of expenditure commitments, the completion of year-end close activities, the processing of appointments, and payroll.
• Initiate and approve permanent and temporary budget transfers.
• Review and approve purchases of equipment, as directed.
• Respond to campus requests regarding account deficits, anticipated expenditure of funds, projected budgets, fiscal control and financial audits.

Other Duties

• Assist when needed with College wide audits, AACSB financial reporting, sponsored research, contractual matters or other administrative matters involving resource planning.
• Serve as one of the college data professionals in the Gies Data Working Group led by the College Manager of Data
• Coordinate implementation and serve as a resource for new OBFS systems rolled out by campus.
• Actively engage in the campus community in addressing common budget and financial issues.
• As requested, represent the College in Administrative matters with appropriate campus offices, and participate in campus-wide committees and/or activities relative to the management of fiscal resources.

POSITION REQUIREMENTS & QUALIFICATIONS:

Education

Required: Bachelor’s degree in Accountancy, Business, Finance or related field.

Preferred: Master’s degree in closely related field.

Experience

Required:

• Seven or more years of progressive business and financial management experience in the university environment; comprehensive budget and financial planning experience and responsibilities in a complex environment.

• Knowledge and experience to perform the skills required to use data management, word processing and business software, personal computer equipment, and electronic systems and reporting tools the University has adopted.
• Capacity to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
• Effectiveness in managing staff, coordinating and directing a team, and facilitating effective communication and collaboration among staff.
• Extensive knowledge of college programs, policies, and procedures related to business services, financial management, and payroll; University procedures and policies in these areas; and the relationship between the college to its units and the University.
• Project management skills and a proven ability to work under pressure to meet deadlines.

• The knowledge and ability to organize and manage diverse activities involving people, programs, and resources.
• Strong written and oral communication with the ability to convey the appropriate information effectively to others, including people within the college, across campus, and off campus.
• Commitment to customer service.

Preferred:

• Seven years relevant experience at the University of Illinois with four years in a leadership role.

SALARY:

Salary is commensurate with qualifications and experience.

APPOINTMENT STATUS:

This is a full-time (100%), benefits-eligible academic professional position appointed on a 12-month basis. The position is available as soon as possible after the closing date.

TO APPLY:

For full consideration, all applicants must create a candidate profile at https://jobs.illinois.edu and upload a cover letter, resume and contact information for three professional references by November 28, 2019. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. All requested information must be submitted for your application to be considered. For further information regarding application procedures, email tethomp@illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois Gies College of Business will request academic transcripts from all job candidates upon acceptance of a contingent offer.

College Name or Administrative Unit:Gies College of Business Category:2-Administrative Title:Director of Budget and Resource Planning - Gies College of Business (124803) Open Date:11/14/2019 Close Date:11/28/2019 Organization Name:Gies College of Business