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Purchasing Transaction Specialist

Employer
Dallas College
Location
El Centro

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Employment Type
Full Time
Institution Type
Community College

Job Details

Purchasing Transaction Specialist

Job no: 499004
Work type: Full-time
Location: El Centro
Work Schedule: Monday-Friday (8:00-5:00)

Working Title

Purchasing Transaction Specialist

Job Title Code

CTO

Salary Level

N03

Salary Range (Full-Time)

$3,000.00 mo. - $3,450.00 mo. (dependent on experience and other considerations)

Hourly Rate (Part-Time)

$17.31 per hour

Business Travel

N/A

FLSA

Non-Exempt

Position Type

Staff

Position Summary

Monitors the overall transactions review process and associated workflow of business and service contracts in accordance with state statutes and established DCCCD guidelines and protocols.

Required Knowledge, Skills & Abilities

Understanding and knowledge of purchasing principles as well as district, state and federal policy and regulation related to purchasing activities. Experience processing purchasing transactions, following methods and procedures that have been established. Demonstrated ability to problem solve in a logical manner and to follow through to resolution. Ability to work in a fast-paced environment with multiple distractions. Demonstrated ability to prioritize tasks, with strong attention to detail and well organized to complete workload in a timely and effective manner. Ability to establish and maintain cooperative working relationships with other departments and campus staff, faculty and vendors. Good interpersonal skills and the ability to work as a team player with a positive attitude. Ability to develop and maintain recordkeeping systems and procedures. Ability to make clear, consistent and transparent decisions; acts with integrity in all decision making; recognizes relevant from irrelevant information and makes timely decisions in accordance with regulations, policies and procedures. Skills in making mathematical calculations and computations. Skill to organize a variety of documentation daily to maintain accurate and readily accessible purchase information/files. Proficient in the use of various desktop and internet-based applications. Demonstrated ability to learn new tools and technology quickly. Oral and written communication skills in order to deal effectively with individuals from diverse backgrounds. Able to maintain customer and vendor relations and address vendor concerns. Ability to provide quality customer service.

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Occasionally required to lift and carry boxes and printouts.

Minimum Knowledge and Experience
High School diploma with three years of experience in related field. *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities
Prepare various purchasing documents including requisitions, purchase orders (PO’s), blanket purchase orders (BPO’s), and requests for competitive quotes and bids. Reviews requisitions and all documentation for accuracy in accordance with state and district policy. Resolve discrepancies related to purchase orders, receipts or invoices, which includes monitoring and resolving imbalances between receipts and invoices. Monitors the purchase transaction through delivery, payment and PO closure. Provide assistance to organizations by providing copy of purchase orders and answering questions. Support a positive and friendly attitude to vendors, employees and leaders, providing information or records as requested. Assist with projects as requested. May monitor budget and provide daily status of general ledger accounts. Pay invoices which consist of products, services being provided, service contract, local and federal compliance fees etc. Assist Cost Center Managers with quotes, requisitions, NPO requests, provide purchase order and BPO numbers. Assists with front desk duties, such as answering the phones, interact with departmental visitors and perform administrative duties. Support other office functions including record keeping, maintaining department files, spreadsheets, updating records and processing forms. May train campus staff on purchasing policies and procedures. Utilizes effective interpersonal, oral and written communication skills when interacting with diverse internal/external stakeholders and constituents within the DCCCD community network. Must complete required DCCCD Professional Development training hours per academic year. Performs other duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Advertised: 13 Nov 2019 Central Standard Time
Applications close: 27 Nov 2019 11:55 PM Central Standard Time

Organization

Since 1965 the seven colleges of DCCCD — Brookhaven, Cedar Valley, Eastfield, El Centro, Mountain View, North Lake and Richland — have served more than 3 million people. That's a lot of students! The colleges of DCCCD equip students for successful living and responsible citizenship in a rapidly changing local, national and world community by providing: — the first two years of a bachelor's degree — more than 100 high-demand career programs — enrichment and certification classes for a lifetime of learning — professors who are dedicated to your success, not a research grant — unparalleled quality at a tuition you can afford Check out jobs over on our careers page at opportunities.dcccd.edu.

Website                                                         http://www.dcccd.edu
Industry                                                        Higher Education
Company size                                               5,001-10,000 employees
Headquarters                                                 Dallas, Texas
Type                                                              Educational Institution
Founded                                                        1965
Specialties                                                    Higher Education, Technical Certificates, and Vocational Degrees and Certificates

 

Locations                                                      The District Office (DO) houses the core districtwide administrative operations.
                                                                      We are situated just south of downtown Dallas, across the street from Dallas Police HQ and South Side on
                                                                      Lamar.

 

District Office                                               1601 S Lamar St, Dallas, Texas 75215
District Service Center                                  4343 IH – 30 Mesquite, TX 75150
Eastfield College                                           3737 Motley Drive Mesquite, Texas 75150
El Centro College                                          801 Main St. Dallas, Texas 75202
Richland College                                           12800 Abrams Rd. Dallas, Texas
Brookhaven College                                      3939 Valley View Ln. Farmers Branch, Texas
Cedar Valley College                                    3030 N Dallas Ave. Lancaster, Texas 75134
Mountain View College                                4849 W Illinois Ave. Dallas, Texas
North Lake College                                       5001 N MacArthur Blvd Irving, Texas 75038

Company info
Website
Telephone
2143781574
Location
1601 S. LAMAR ST
Dallas
TX
75215
US

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