Administrative Assistant to the Executive Vice Chancellor and Provost
- Employer
- University of California, Los Angeles
- Location
- Los Angeles
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Assistant to the Executive Vice Chancellor and Provost
University of California Los Angeles
Requisition Number: 31492
Salary: $4,400 - $8,733 monthly
Position Description:
The administrative assistant provides support to facilitate the administrative and research work of the Executive Vice Chancellor and Provost (EVCP). The incumbent works closely with the Executive Assistant to the EVCP, with primary responsibility for the EVCP's travel arrangements and scheduling the routine meetings with the EVCP's direct reports. The incumbent also is responsible for the smooth administrative operation of the EVCP's research group, consisting of postdoctoral fellows and students both on and off-campus. This position requires the handling of a wide range of administrative matters and the use of discretion to prioritize and execute tasks consistent with the EVCP's goals and standards. This includes making judgments regarding priority. Editing and proofreading scholarly content and other correspondence expected upon request.
EVCP support: Provides general executive support such as anticipating the needs of the EVCP to enable an efficient and productive office environment. Coordinates international and domestic travel arrangements, including itinerary preparations and travel portfolios, and prepares and processes travel reimbursements and expense reports. Together with the Executive Assistant to the EVCP, handles routine meeting scheduling and maintains the EVCP's calendar using collaborative software, with a high degree of collaboration with staff that support the EVCP's administrative work. Manages daily email and related correspondence. This position serves as backup support to the Executive Assistant to the EVCP.
Research group administration: Schedules sub-group and group-at-large member meetings each academic term. Coordinates logistics for meetings, seminars, and other events. Tracks deadlines and requirements for manuscripts, grant proposals and reports, and other projects. Tracks post-award requirements and ensures grants meet requirements for compliance purposes. Prepares research materials and drafts correspondence for submission. Maintains research archives, including a website and a wiki, and updates key documents such the EVCP's dossier. Conducts basic copy-editing and proofreading of draft technical reports and research group member journal articles upon request.
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=77743
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.
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