Administrative Associate II
🔍Vice Provost for Student Affairs, Stanford, California, United States📁Administration📅Nov 12, 2019 Post Date📅85407 Requisition #
Note: Not all unique aspects of thejob are covered by this job description If you are ready to work for an organization thatnurtures diversity, respect, professional development and a comfortablework-life fit, we invite you to explore this opportunity and apply online forthe position of Administrative Associate for Counseling & PsychologicalServices (CAPS), Vaden Health Center, a unit of the Division of StudentAffairs.
Vaden Health Center is proud to be part of StudentAffairs, which advances student development and learning; fosters communityengagement; promotes diversity, inclusion and respect; and empowers students tothrive.
JOB PURPOSE: Provide administrative or operational support working under generalsupervision.
CORE DUTIES*:Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.Maintain approved content on websites.May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* - Other duties may also be assignedMINIMUM REQUIREMENTS:Education & Experience:High school diploma and three years of administrative experience,or combination of education and relevant experience.
Knowledge, Skills and Abilities:Administrative and/or operational experience in a health care setting preferredDemonstrated customer service and reception experience requiredProficient computer skills and demonstrated experience with office software and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail.Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multi-task.
Certifications and Licenses:None
PHYSICAL REQUIREMENTS*:Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the Universitywill provide reasonable accommodation to any employee with a disability whorequires accommodation to perform the essential functions of the job. WORK STANDARDS:Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.Experience a culture of excellence. StanfordUniversity, located in the heart of California's Silicon Valley, is one of theworld's leading teaching and research universities. Since its opening in 1891,Stanford has been dedicated to finding solutions to big challenges and topreparing students for leadership in a complex world. Supportingthat mission is a staff of more than 10,000, which is rooted in a culture ofexcellence and values innovation, collaboration, and life-long learning. Tofoster the talents and aspirations of our staff, Stanford offers careerdevelopment programs, competitive pay that reflects market trends and benefitsthat increase financial stability and promote healthy, fulfilling lives. Anaward-winning employer, Stanford offers an exceptional setting forprofessionals looking to advance their careers.
StanfordUniversity is an equal employment opportunity and affirmative action employerand is committed to recruiting and hiring qualified women, minorities,protected veterans and individuals with disabilities. Finalist candidate mustsuccessfully pass a pre-employment background check.Additional Information
- Schedule: Full-time
- Job Code: 4102
- Employee Status: Regular
- Grade: E
- Requisition ID: 85407