Requisition Number:

22301Location:

Boulder, CO Employment Type:

Classified StaffSchedule:

Full-TimePosting Close Date:

25-Nov-2019Date published:

11-Nov-2019 Close All Job SummaryThe Department of Classics and the Department of French & Italian encourage applications for an Graduate Program and Administrative Assistant. This position provides administrative support to both departments and will ensure smooth operations within the units. This position will work collaboratively with faculty, students and staff to support graduate students from application to graduation. The Administrative Assistant is the first point of contact in the department and manages a variety of duties in the front office while having the responsibility to create and modify processes and procedures for efficiency and effectiveness. This is a multi-faceted role requiring flexibility, resourcefulness, and independence. Technology is used for most aspects of the GPA’s duties and will play a vital role in the efficiency and effectiveness of this position.Who We AreThe College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields.
The Department of Classics is home to one of the most vibrant programs at the University of Colorado Boulder. Students at every level in the Department are challenged to acquire a set of skills in the analysis and presentation of diverse forms of evidence, that stand to serve them in their daily, civic and professional lives.
The Department of French and Italian provides instruction in the languages, literatures, cinema, and cultures of France, Italy, and other areas where these languages are spoken.What Your Key Responsibilities Will BeAdministrative Support

• Provide administrative support to the faculty, instructors, and staff.
• Monitor FCQ reports and processes and act as liaison to FCQ office. Provide class lists and transcripts. Assist students with enrollment and registration issues.
• Serve as department liaison to Parking Services, CCURE, Access Services, Property and Disposal Services and Facilities Management. Act as building proctor.

Graduate Program Support

• Assist the Associate Chair of Graduate Studies (ACGS).
• Process graduate student applications. Advise graduate students of their progress in meeting degree requirements for their graduate studies.
• Answer email correspondence and questions from both prospective and accepted graduate students.
• Track student academic progress and provide reports to the ACGS.

Information and Communication Coordinator

• Create and maintain student files and databases, and prepare reports
• Act as department Communicator and disseminate information appropriately.
• Monitor the department email account and use discretion to determine urgency and appropriate response.

Student Assistant Supervisor

• Analyze and define staffing needs, work plans and priorities for department office operations.
• Post student employment announcements, interview, hire and train work-study students.
• Coordinate schedules with student assistants and monitor attendance of student office assistants.

Publications Assistant

• Design and distribute flyers for visiting lectures and other events.
• Coordinate, edit and distribute department newsletter.
• Update and make changes to the department website and oversee the Facebook page.

Events Assistant

• Reserve rooms for conferences, visiting lectures, and other special events.
• Coordinate catering for events as well as student functions.
• Coordinate all aspects of each graduation event including room reservations, catering, invitations, running reports and crafting a graduation program.
  

What You Should KnowThis full-time position will be made up of two 50% positions in 2 departments. What We Can OfferThe anticipated starting salary for this position is $43,188, commensurate with experience.Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be StatementsBe Adaptable. Be Groundbreaking. Be Boulder.What We Require

• Must be a current Colorado resident.
• Three years of experience in an occupational field related to the work assigned to the position.
• Appropriate education will substitute for the experience on a year-for-year basis.

What You Will Need

• Excellent communication and interpersonal skills
• Ability to prioritize workflow within the office
• Ability to work independently and exercise judgment in determining departmental needs

What We Would Like You To Have

• Bachelor's Degree.
• Experience with Microsoft applications.
• Experience working in higher education.
• Knowledge of University database systems including CU-SIS, CU Marketplace, and Slate.

Special InstructionsTo apply, please submit the following materials: 1.A current resume. Must include date ranges and whether full time or part time work. 2.A cover letter that specifically addresses the job requirements and outlines qualifications. 3.DD-214 for veteran applicants. a.Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to HRESmail@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.4.If using the educational substitution for experience: proof of degree or transcripts.
You will not be asked to upload references at this time.
Please apply by November 25, 2019, for consideration
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicantsPosting Contact InformationPosting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.