Executive Assistant, Medical Center Development

Stanford University

Job Number: 85384


Senior Development Coordinator

(Executive Assistant 1)

Medical Center Development



Job Code: 4160

Level: G

FTE: 100%; Non-Exempt



Note: Not all unique aspects of the job are covered by this job description

Please provide a cover letter and resume.




JOB PURPOSE:

Provide complex and diversified administrative support with minimal supervision. Anticipate the needs of the Chief Development Officer and proactively solve problems and/or independently handle issues.



Stanford is committed to a donor-centric approach to development. Every member of the Office of Development and Medical Center Development (MCD) staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. Stanford University's Medical Center Development (MCD) office seeks an experienced and collaborative administrative professional to support the Associate Vice President for Development, a role that serves as Chief Development Officer for the Stanford Health Care adult hospital and the Stanford School of Medicine. The Associate Vice President provides strategic leadership to a team of 140 staff focused on fundraising and alumni and community relations.



If you thrive in a fast-paced environment, enjoy being part of a collaborative team and working with a wide variety of people, exhibit patience and sharp attention to detail, then MCD is the place for you.



Reporting to the AVP, your responsibilities include:

• Providing complex project and administrative support.
  
• Planning and scheduling complex calendar(s) with limited or no consultation, and resolving calendaring conflicts. Negotiating and managing the needs of individuals or groups requesting time with the principal, independently committing their time. May occasionally represent the principal by attending meetings in their absence or speaking on their behalf.
  
• Acting on behalf of the principal in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Using independent judgment to keep principal informed of all matters that require their attention.
  
• Serving as the liaison to various internal and external constituencies, including screening correspondence and telephone calls.
  
• Independently prioritizing, planning, coordinating and/or overseeing logistics, visits, and project work with individuals and entities internal and external to the university, including executive and senior level staff, donors, and government officials.
  
• Composing correspondence; developing, reviewing and editing presentations and documentation; independently researching and analyzing associated issues and/or compiling materials needed for presentation and/or decision making purposes.
  
• Managing complex business travel in compliance with unit, university, and sponsor policies. Processing expense reports.
  
• Preparing reports and analyses, identifying adverse trends and making appropriate recommendations or conclusions.
  
• Managing multiple projects simultaneously. Anticipating and tracking initial dates, events, and associated action items; following up with appropriate parties on behalf of principal to ensure deadlines are met.
  
• Handling data entry and report creation using the University's general donor database..
  
• May also supervise staff.
  
• Providing feedback to principal and others, as required.
  

* - Other duties may also be assigned







To be successful in this position, you will bring:

• High school diploma and five years of relevant experience or combination of education and relevant experience.
  
• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
  
• Strong verbal and written communication skills.
  
• Strong organizational skills and attention to detail.
  
• Ability to take initiative and ownership of projects.
  
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
  
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, sense of humor, and sense of calm and tact.
  
• Ability to multi-task, manage and adapt to competing priorities to meet deadlines.
  

Physical Requirements*:

• Constantly perform desk-based computer tasks
  
• Frequently sitting
  
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
  
• Rarely twist/bend/stoop/squat, kneel/crawl
  

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Working Conditions:

• May work flexible work schedule including weekends
  

Working Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu/
  

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!



How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.

*Only candidates that submit a resume and cover letter will be reviewed.


Additional Information

• Schedule: Full-time
• Job Code: 4160
• Employee Status: Regular
• Grade: G
• Requisition ID: 85384

Job:

Location: Office of Development, Redwood City, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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