Coord, Events & Publication
- Employer
- Texas State University
- Location
- San Marcos
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
1. Experience in planning and coordinating large events and meetings.
2. Attention to detail and ability to proofread for correctness and completeness of data.
3. Proven record of building relationships and assisting customers.
4. Ability to communicate clearly verbally and in writing.
5. Ability to work within a team environment.
6. Supervisory experience.
7. Demonstrated ability to multi-task in a dynamic, fast-paced environment under pressure of deadlines.
8. Experience with Microsoft Office applications.
9. Knowledge of accounting principles and account reconciliation practices.
10. Demonstrated critical thinking and problem solving skills.
-Bachelor’s Degree
-Experience using scheduling software
-Experience working in a higher education environment
Responsible for managing reservation requests of student center facilities.
Job Duties•Utilize Event Management software (EMS) to manage reservations and business processes.
•Meets/communicates with individuals and groups including registered student organizations, departments and non-university clients to plan event logistics and review LBJSC policies and procedures.
•Provide excellent customer service to students and staff/faculty to help facilitate events and meetings in the LBJ Student Center.
•Coordinates event intake process for student organization reservation requests with Student Involvement.
•Communicates event logistics effectively to internal areas including, set-up crew, building managers, and building operations.
•Compile and prepare comprehensive reports and statistics for past events and services to support Director’s Office, supervisors, Auxiliary Services, and clients as requested with forecasting/historical data.
•Reviews daily building report for no-shows, incidents and other items needing follow-up and communicates with involved parties as needed.
•Hire, train, supervise and evaluate student employees in coordination with Coordinator of Student Center Services.
•Review and generate invoices for events and catering (Chartwells) in EMS for student organization and department events. Process IDT in SAP Business client. Enter received payments in EMS.
•Take payments for student organization and non-university events.
•Produce and monitor ageing reports in EMS indicating unpaid invoices. Follow-up with clients with unpaid balances.
•Purchasing/supplies: Monitors office supply inventory and orders supplies as needed. Oversees department P-Card and the documentation required for monthly reconciliation.
•Answer phone calls, screen or transfer calls; take messages, consult with other offices as appropriate. Provide in-person customer service at front reception desk in conference services.
Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
- Resume
- Cover Letter
- DD 214/DD1300
- Veteran's Preference
Required fields are indicated with an asterisk (*).
Organization
Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.
About Texas State University
Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.
Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.
Mission
Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.
Locations
Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.
The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.
Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Texas State University is a member of The Texas State University System.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
- Website
- http://www.txstate.edu/
- Telephone
- 512-245-2111
- Location
-
601 University Drive
San Marcos
Texas
78666
United States
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