UCSD Layoff from Career Appointment: Apply by 11/12/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/21/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The Alzheimer's Disease Cooperative Study (ADCS) was formed in 1991 as a cooperative agreement between the National Institute on Aging (NIA) and the University of California, San Diego. The ADCS is a multi-center clinical trials consortium that provides an operational framework for large scale Alzheimer's disease research projects.

The ADCS consists of 7 cores, 22 committees, 35 research sites that are members of the consortium/Steering Committee, and an additional 40 or more research sites located across the U.S. and Canada that participate in one or more trials coordinated by the ADCS. Annual funding for the ADCS ranges from $15-25M. The ADCS provides expertise in developing Alzheimer's disease related protocols and is the coordinating center for multiple clinical trials of varying sizes and complexity under subcontracts funded by NIH and clinical trial agreements with industry partners.

Under general supervision of the Finance Manager, the Clinical Trials Financial Analyst provides extensive fiscal management for a full range of sponsored projects. The Clinical Trials Financial Analyst is responsible for comprehensive pre- and post-award administration for approximately $30 million of federal funds and $60 million of private funds involving multiple degrees of complexity, and serves as a liaison between the ADCS and the Department of Neurosciences Business Office, the Research Service Core (RSC) Principal Investigators, Contracts and Grants, HS SPPO, OPAFS, General Accounting and other central offices. Conducts complex financial reporting and analysis of revenue and expenditures.

The Clinical Trials Financial Analyst provides fund analysis, monthly budget status reports, and fund closeout reports, in addition to cost analyses and support on special projects. Monitors expenditures to ensure compliance with department, University, and governmental rules, regulations and policies, and is also responsible for assisting the ADCS Administrator for express card expenditures, and the ADCS Chief of Staff with e-Certification. Coordinates, approves, and audits online IFIS Journals (allocations and expenses), online purchasing, payment authorizations and travel, as well as payroll and funding changes.

Under the direction of the ADCS Finance Manager, the Clinical Trials Financial Analyst will develop financial reports to track spending patterns, capturing statistics, identify finance-related trends, and assist management with decision-making. In collaboration with the Department Business Office and the RSC, and the direction of the Finance manager, the Clinical Trials Financial Analyst establishes new procedures and revises existing procedures to meet changing needs in an active clinical trials research environment. Provides support to, and trains ADCS personnel on ADCS/UC policies and procedures to ensure departmental compliance and ethical business practices. Identifies problem areas, formulates alternative solutions, and makes recommendations on a wide variety of financial issues.

The Clinical Trials Financial Analyst is a member of ADCS finance, and uses professional concepts to apply organizational policies and procedures, and contributes to the financial and operational performance of the center/ADCS. Under minimal supervision, the incumbent will invoice and reconcile clinical trial contracts and budgets against postings in FinanciaLink systems. The Clinical Trials Financial Analyst is responsible for the collection and management of 50-100 accounts and both NIA- and Industry/Pharmaceutical-Sponsored Clinical Trial Agreements.

Incumbent will develop, expand, and refine the effectiveness of in-house collection procedures and processes to quickly resolve issues of overdue accounts in order to significantly reduce accounts receivable and extract Account Receivable Aging information to develop trend analyses and evaluate effectiveness of Collection Management processes. Also responsible for investigations, analyses, and follow-up actions required to ensure the timely receipt of payments. In addition, will research, prepare, and provide detailed and timely reports to ADCS Leadership as well as perform Journal Vouchers, EPET’s and ENPET’s to ensure strict adherence to University policies and the clinical trial agreements. Responsible for approving Marketplace purchase orders, travel, and MyPayments requests in relation to given accounts.

The Clinical Trials Financial Analyst will have exposure to the multiple facets of clinical trials operations at the ADCS, interfacing with various central offices (OCTA, IRB, OCAA, General Accounting, etc) and acting as an intermediary between these units and other stakeholders, such as Principal Investigators and Project Directors. The incumbent will work within a high-volume, fast paced environment, with changing priorities and requires tact, political acumen, diplomacy, and discretion on a wide variety of complex and sensitive matters.

On a daily basis, the incumbent will use professional concepts, judgment, and organizational policies to resolve various issues. The scope of these solutions will range from transaction processing to in depth analysis for department leadership. Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

• Bachelor's Degree in related area; and/or equivalent experience/training.

• A minimum of two (2+) or more years of relevant experience.

• Working knowledge of finance policies, practices, and systems. Proven financial background including knowledge of generally accepted accounting principles and financial experience in a University or academic institution.

• Excellent ability to effectively present information verbally and in writing clearly and concisely. Must possess the necessary skills to convey information to non-financial faculty and executive-level staff.

• Proficiency using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Expertise with PCs, databases, and business computer software programs including Excel and Word.

• Thorough knowledge of and experience working with federal and state regulations regarding clinical trials. Demonstrated background in working with research contracts.

• Demonstrated extensive knowledge of accounting principles, business math and bookkeeping for budget planning and analysis and in reconciling discrepancies.

• Proven experience analyzing and drafting complex clinical trial budgets and recommending negotiation for mutually satisfying terms and conditions.

• Ability to gather reasonably retrievable information to organize. Perform financial analysis assignments. Ability to manage a high volume of transactions. Ability to identity issues and problems, thoroughly research complex financial issues and summarize large amounts of data into useful recommendations.

• Strong interpersonal skills at all levels within the unit. Superb service orientation and critical thinking skills; and attention to detail. Proven organizational skills to multitask in a high volume environment. Taking direction from others, such as the Finance Manager as well as other ADCS leadership, is required.

• Ability to function as a member of a team. Excellent interpersonal skills including tact, diplomacy, flexibility and professionalism in interactions with faculty, staff and industry representatives is required.

• Knowledge of UC policy and procedures regarding acceptance of industrial funds, including rights to data, restrictions on publication, indemnification, subject injury, disposition of intellectual property rights, patient confidentiality.
• Knowledge of University policies, procedures, and business systems such as Travel Link, Marketplace, BUMT, etc.
• Prior experience with EDC and CTMS data entry preferred, especially with Trial Master and Clinical Conductor.
• Valid HIPAA and GCP certifications are preferred.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Demonstrated experience conducting transaction sampling.

• Employment is subject to a criminal background check.
• Must be able to work evenings and weekends as needed to meet deadlines.